X1-8 and X1-7 UPS Battery Replacement
ID: 5-B187-Q-00065-00Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFARGONNE NATL LAB - DOE CONTRACTORLemont, IL, 60439, USA

NAICS

Battery Manufacturing (335910)

PSC

MISCELLANEOUS BATTERY RETAINING FIXTURES, LINERS AND ANCILLARY ITEMS (6160)

Original Source

https://sam.gov/opp/e024ac8f59fb41e6ab6f4e6e94a82ed0/view
Timeline
    Description

    The Department of Energy, through UChicago Argonne, LLC, is soliciting quotations for the replacement of UPS batteries at Argonne National Laboratory in Lemont, Illinois. Contractors are required to provide firm pricing and comply with specific safety and documentation requirements, including a completed High-Risk Job Safety Analysis and an insurance certificate that names UChicago Argonne, LLC, the University of Chicago, and the U.S. Government as additional insureds. This procurement is critical for maintaining the operational integrity of the laboratory's power systems, ensuring safety and compliance with federal regulations. Quotations are due by October 28, 2024, and interested parties should direct inquiries to Jazlyn Mangis at jmangis@anl.gov or call (630) 252-6884.

    Point(s) of Contact
    JAZLYN MANGIS
    jmangis@anl.gov
    Files
    Title
    Posted
    ANL-366H (On-Site High Risk)-01-OCT-2024.pdf
    This document outlines the High Risk On-Site Supplemental Conditions for contractors working at Argonne National Laboratory. Key provisions include the requirement for a written "Notice to Proceed" to start work, extensive indemnity clauses protecting UChicago Argonne, LLC, and the U.S. Government from liabilities arising from contractor activities. Contractors must maintain substantial insurance coverage (e.g., general liability, auto liability, etc.), and adhere to rigorous environment, safety, and health (ES&H) regulations, including various federal codes. Contractors are required to develop a Job Safety Analysis (JSA) to identify and mitigate work hazards and ensure compliance with additional permitting requirements for specific high-risk activities such as electrical work and hazardous materials handling. Moreover, they must designate a competent ES&H representative on-site, who oversees safety protocols and training. The document underscores the laboratory's commitment to protection and compliance with safety regulations, emphasizing the importance of proactive measures to avert accidents and environmental impacts. Any noncompliance could lead to work stoppages and penalties, reflecting the government’s stringent safety expectations for contractors engaged in high-risk work at federal facilities.
    Appendix A-71COM-13-FEB-2023.pdf
    The Argonne National Laboratory (ANL) Terms and Conditions document outlines the regulations guiding commercial goods and services contracts associated with the laboratory. It emphasizes compliance with Federal Acquisition Regulations (FAR) and Department of Energy Acquisition Regulations (DEAR), providing a framework for contractors concerning acceptance, liability, employee conduct, and environmental protection. Key clauses address bankruptcy notification, termination conditions, site access requirements, and both payment processes and tax exclusions. Specific attention is given to the management of refrigerants containing hydrofluorocarbons and ozone-depleting substances, highlighting the contractor's obligations for tracking, reporting, and adherence to environmental standards. The document serves as a crucial guideline for prospective contractors involved in federal grants and proposals, ensuring that both parties govern their relationship through stringent legal compliance and ethical conduct. An understanding of these terms is essential for contractors to successfully engage in projects at ANL while minimizing risks and legal liabilities. Overall, it reflects the laboratory's dedication to maintaining operational integrity aligned with federal standards.
    G4-283042_ANL-209H JSA_07-AUG-2024.pdf
    The "High Risk Job Safety Analysis" (ANL-209H) outlines essential safety procedures and requirements for contractors involved in high-risk work at Argonne National Laboratory. A completed Job Safety Analysis (JSA) is mandatory before the commencement of any project, aiming to identify and mitigate hazards to prevent accidents and injuries. The document necessitates the involvement and approval of multiple stakeholders, including contractors and Argonne project managers. Each section detailed within comprises specific tasks, associated hazards, and prescribed safety controls, such as personal protective equipment (PPE), safe operating procedures, and emergency reporting protocols. The JSA also emphasizes the need for safety orientation training for all personnel, highlighting the importance of risk assessments for high-hazard activities like excavation, working at height, and laser usage. Additional measures include daily worksite inspections and adherence to Environmental, Safety, and Health (ESH) regulations. The document serves as a comprehensive guideline to enhance workplace safety, compliance, and accountability in line with federal regulations regarding hazardous work environments, reflecting Argonne's commitment to worker protection and operational safety.
    Request for Quotation 5-B187-Q-00065-00_SAM.pdf
    The document is a Request for Quotation (RFQ) issued by UChicago Argonne, LLC for items and services related to battery replacement and UPS field service at Argonne National Laboratory. The RFQ emphasizes the need for firm pricing, specifications compliance, and the completion of various attached documents, including high-risk job safety analysis and insurance certificates. Suppliers are instructed to include a published price list or invoice to validate pricing and to communicate any applicable discounts. The RFQ outlines essential terms and conditions, including exemptions from certain taxes and stipulations regarding the insurance coverage needed for contractors. Responsiveness to safety protocols is highlighted due to the high-risk nature of the work at the laboratory. Quotations are due by October 28, 2024, and must address the listed requirements to facilitate subsequent purchasing decisions. This RFQ reflects the government's structured approach to acquiring specialized services and materials while ensuring compliance with safety and fiscal policies.
    Lifecycle
    Title
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    X1-8 and X1-7 UPS Battery Replacement
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