Paris Air Show 2025 Exhibit Space
ID: HQ003424R0482Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEWASHINGTON HEADQUARTERS SERVICES (WHS)WASHINGTON HEADQUARTERS SERVICESWASHINGTON, DC, 203011000, USA

NAICS

Convention and Trade Show Organizers (561920)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Original Source

https://sam.gov/opp/75a613180c7d41688104caace6390395/view
Timeline
    Description

    The Department of Defense, through the Washington Headquarters Services, is seeking to acquire exhibit space for the 2025 Paris Air Show, scheduled from June 16-22, 2025. The procurement aims to secure 101.5 square meters of space for conference rooms and exhibit areas to promote U.S. defense capabilities and engage with international leaders, particularly in support of Security Cooperation programs. This opportunity is critical for the DoD to effectively represent U.S. interests and facilitate key meetings during the event, with Kallman Worldwide designated as the sole source for the required space due to the absence of alternative vendors. Interested parties must submit their quotes by September 23, 2024, at 10:00 AM, and can contact Jerome Doe at jerome.n.doe.civ@mail.mil or Courtney Applewhite at courtney.s.applewhite.civ@mail.mil for further information.

    Files
    Title
    Posted
    A04 Sole Source Justification - Paris Air Show 2025 (2).pdf
    The Department of Defense (DoD) outlines a Sole Source Justification for acquiring exhibit space at the 2025 Paris Air Show (PAS) to promote its Security Cooperation programs, including Foreign Military Sales and International Military Education and Training. The Defense Security Cooperation Agency (DSCA) requires 101.5 square meters of space for conference rooms and exhibit areas to showcase U.S. defense capabilities and engage with international leaders. The justification cites Federal Acquisition Regulation (FAR) 13.5, affirming the exclusivity of Kallman Worldwide as the sole source for this space, as no alternative vendors are available. The document emphasizes the criticality of securing this space for successful participation in the trade show, enabling DoD to fulfill its mission and support U.S. industry interests. Market research confirms the necessity for sole source procurement due to established industry practices and the relationship with previous consolidators. The approval of this justification is imperative to ensure DoD's effective representation at the PAS and to facilitate key meetings during the event.
    RFQ - HQ003424R0482.pdf
    The government solicitation HQ003424R0482 involves a Request for Quote (RFQ) to provide exhibit space services for the Defense Security Cooperation Agency (DSCA) during the Paris Air Show 2025, scheduled from June 16-22, 2025. The contract type is Firm-Fixed Price (FFP) under NAICS code 561920, focusing on convention and trade show organizations. Offerors must keep their prices valid for 120 calendar days from the submission deadline, which is set for September 23, 2024, at 10:00 AM. The document outlines detailed compliance requirements, including various federal clauses and certifications regarding small business classifications, labor practices, and ethical conduct standards. Key points include inspection and acceptance criteria, delivery information, and the required certifications for participation, targeting small businesses, including women-owned and service-disabled veteran-owned enterprises. The proposal serves as a structured guideline for potential contractors to ensure compliance with federal procurement standards and support for the U.S. government’s presence at the international air show. The comprehensive terms and conditions aim to facilitate transparent and competitive bidding while promoting inclusivity among eligible business entities.
    Lifecycle
    Title
    Type
    Paris Air Show 2025 Exhibit Space
    Currently viewing
    Combined Synopsis/Solicitation
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