J066--3500xL Genetic Analyzer and 7500 FAST PCR System Annual Maintenance Services- Greater Los Angeles VA Healthcare System
ID: 36C26225Q0252Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/ad16c63599cf44559520ab3f141ddb20/view
Timeline
    Description

    The Department of Veterans Affairs is seeking quotes for annual maintenance services on 3500xL Genetic Analyzers and 7500 FAST PCR Systems at the Greater Los Angeles VA Healthcare System. The procurement aims to ensure the optimal functioning of critical healthcare technology by providing all necessary labor, materials, tools, and qualified personnel for maintenance, inspections, and emergency repairs, in compliance with VA and federal regulations. This contract is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and will be awarded based on technical capability, past performance, and cost, with a firm-fixed price structure over a base year and two option years starting March 1, 2025. Interested parties must submit their proposals by January 6, 2025, and can direct inquiries to Contract Specialist Jennell Christofaro at jennell.christofaro@va.gov.

    Point(s) of Contact
    Jennell ChristofaroContract Specialist
    jennell.christofaro@va.gov
    Files
    Title
    Posted
    36C26225Q0252.docx
    The Solicitation Number 36C26225Q0252 issued by the Department of Veterans Affairs (VA) outlines a request for quotes (RFQ) for annual maintenance services on 3500xL Genetic Analyzers and 7500 FAST PCR Systems for the Greater Los Angeles VA Healthcare System. This RFQ is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The services to be provided include all labor, materials, tools, and qualified personnel necessary for maintenance, inspections, and emergency repairs, in compliance with VA and federal regulations. The contract entails a firm-fixed price over a base year, with two one-year options, starting on March 1, 2025. Quoters must submit their proposals by January 6, 2025. Evaluation of bids will consider technical capability, past performance, and cost. The document specifies requirements for contractor qualifications, invoice procedures, and adherence to safety and security regulations. Emphasis is placed on ensuring optimal functioning of equipment and timely response to maintenance needs. The RFQ aims to secure reliable service for crucial healthcare technology, highlighting the VA’s commitment to supporting veteran-owned businesses and maintaining high standards of medical equipment care.
    Attachment 1- 52.212-1 ADDENDUM Instructions to Offerors.pdf
    This document serves as an addendum to FAR 52.212-1, providing specific instructions for Offerors submitting proposals for commercial products and services under a government solicitation related to maintenance services for Genetic Analyzers and PCR systems. It includes definitions of relevant NAICS codes and small business size standards, particularly emphasizing criteria for service-disabled veteran-owned small businesses (SDVOSB). Offerors must submit quotes by January 6, 2025, including detailed technical descriptions, pricing, required certifications, and acknowledgment of any amendments. The guidelines reiterate the importance of timely submissions and specify requirements for multiple quotes, acceptance periods, and document accessibility. Moreover, all technical inquiries must be submitted before the deadline, and Offerors are advised to thoroughly review the specifications to ensure compliance. The solicitation underscores the government’s purchasing authority under FAR and its right to reject any or all proposals while highlighting the requirement for a Unique Entity Identifier (UEI) tied to SAM.gov registration for eligibility. Overall, the document facilitates a structured approach for submitting competitive and compliant offers within the framework of government procurement processes.
    Attachment 2 - 52.212-2 Evaluation.pdf
    The document outlines the evaluation criteria for government procurement of commercial products and services, emphasizing a comparative evaluation process. The Government will award a purchase order to the quoter whose bid is most beneficial, taking into account price and other relevant factors such as technical capability and past performance. Evaluations will consider risks associated with a quoter’s ability to fulfill requirements based on their historical performance, supported by data like customer surveys and the Contractor Performance Assessment Reporting System. The total evaluated price will include all line-item prices along with option periods, specifically detailing how to handle service extensions. Quoters must adhere strictly to specified pricing guidelines and understand that the Government retains the discretion to exercise options as needed without being obligated to do so. Overall, this document provides a comprehensive framework for evaluating bids within federal RFP processes, ensuring transparency and accountability in government contracting.
    Attachment 3 - VAAR 852.219-73 Notice of Total SetAside for Certified SDVOSB.pdf
    The document outlines the requirements for contracts set aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) by the Department of Veterans Affairs (VA). It defines critical terms related to SDVOSBs, stipulating that these businesses must be at least 51% owned and controlled by service-disabled veterans. To qualify for these contracts, businesses must be listed in the SBA certification database and comply with federal small business size standards. Entities offering proposals must be certified SDVOSBs at the time of submission and award to be eligible for contract consideration. The document also details limitations on subcontracting, such as stipulating that SDVOSBs cannot subcontract over a specified percentage of contract value to non-certified firms. Furthermore, joint ventures may qualify as SDVOSBs if they adhere to particular requirements. The requirements established in this notice reflect the VA's priority to support small businesses owned by service-disabled veterans, reinforcing compliance with associated regulations to prevent misrepresentation in certification status. This framework serves to enhance opportunities for SDVOSBs in federal contracting and promote the inclusion of veteran-owned businesses in government procurement processes.
    Attachment 4 - VAAR 852.219-75 SDVOSB Certification.docx
    The VA Notice of Limitations on Subcontracting—Certificate of Compliance outlines requirements for offerors regarding subcontracting limits for services and construction contracts, particularly for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs). The document stipulates that contractors for services cannot subcontract more than 50% of contract value, while for general construction, the cap is set at 85%, and for special trades, it is 75%. Costs of materials are excluded from these calculations. Offerors are required to certify their adherence to these limits and acknowledge the legal implications of false certifications. The VA reserves the right to review compliance records and documents during and after contract execution. Failure to comply or provide documentation may result in penalties, including referral to debarment committees and legal actions. The final certification must be signed and submitted with the offer, with non-compliance resulting in ineligibility for contract awards. This serves to ensure that government contracts benefit veteran-owned businesses while enforcing compliance in federal procurement processes.
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