Office Seating
ID: FN1580-25Type: Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON INDUSTRIES, INCFEDERAL PRISON INDUSTRIES, INCWASHINGTON, DC, 20534, USA

NAICS

Office Furniture (except Wood) Manufacturing (337214)

PSC

OFFICE FURNITURE (7110)

Original Source

https://sam.gov/opp/d672457556cf47daacfff5bf17174d3d/view
Timeline
    Description

    The Department of Justice, through UNICOR, Federal Prison Industries, Inc., is soliciting proposals for the procurement of ergonomic, executive, lounge, and wood seating solutions, specifically under solicitation FN1580-25. The procurement aims to acquire approximately 270,000 seating units for federal use, with a focus on compliance with ANSI/BIFMA standards and the inclusion of inmate labor in the manufacturing process. This initiative is significant for enhancing the quality of office furniture within federal institutions while promoting rehabilitation through employment opportunities for inmates. Interested vendors must submit their proposals by April 16, 2025, at 2:00 PM EST, and can direct inquiries to Linda K. Kerr at Linda.Kerr@usdoj.gov or by phone at 814-362-4155.

    Point(s) of Contact
    Linda K. Kerr
    (814) 362-4155
    (814) 362-4151
    Linda.Kerr@usdoj.gov
    Files
    Title
    Posted
    A0001 FN1580-25 Office Seating.pdf
    The document is an amendment to solicitation FN1580-25 regarding the procurement of office seating, issued by UNICOR, Federal Prison Industries. The effective date of the modification is March 17, 2025. It clarifies discrepancies related to the solicitation issuance and due dates, stating the correct issuance date as March 14, 2025, and the revised due date as April 16, 2025, at 2:00 PM. Additionally, the document includes crucial modifications related to the ordering process, compliance evaluations, and terms of engagement under the updated solicitation. It specifies that contracts amounting to $10 million or more will undergo a pre-award compliance evaluation by the Office of Federal Contract Compliance Programs unless compliance has been established in the previous 24 months. The document maintains that all other terms and conditions remain unchanged, underscoring the importance of adherence to the outlined processes. This amendment ensures clarity for potential contractors about the solicitation details and aligns with federal procurement standards.
    A0002 FN1580-25 Office Seating.pdf
    The document is an amendment to the solicitation FN1580-25 issued by UNICOR, Federal Prison Industries, regarding office seating procurement. It outlines questions and answers related to the solicitation, addressing various requirements for potential bidders, such as billing material for chair models, acceptable certification alternatives, and submission deadlines for proposals. Notably, bidders must provide ANSI/BIFMA certification and are required to submit mechanical drawings with the proposals. UNICOR emphasizes the evaluation of proposals based on labor intensity and its mission to reduce recidivism through inmate labor involvement. Key aspects discussed include the rejection of kit model submissions, the timeline for providing packaging information after awards, and the acceptance of equivalent certifications. Additionally, training requirements are highlighted, stipulating that in-person training is necessary for staff training. The responses clarify the flexibility offered to bidders, such as those from international companies, and confirm an unrestricted competition process without set-asides. Overall, this amendment enhances clarity for bidders, ensuring compliance with UNICOR's terms while promoting transparency in the procurement process.
    ach form - UEI.pdf
    The document outlines the ACH Vendor/Miscellaneous Payment Enrollment Form utilized by UNICOR, Federal Prison Industries, Inc., to facilitate automated electronic payments. It emphasizes the importance of the provided information under the Privacy Act of 1974, stating that failure to provide details could lead to delays in payments. The form requests critical data from payee companies, including their Dun & Bradstreet Number, Taxpayer Identification Number, financial institution details, and authorized official's contact information. This process is integral for ensuring efficient financial transactions between the federal agency and vendors, necessitating accurate and complete submissions for participation in the Vendor Express Program. The document underscores UNICOR's role in processing ACH payments and consolidating necessary vendor information for streamlined government transactions. Overall, the form serves as a foundational tool for maintaining fiscal accountability and facilitating timely payments within government operations.
    Bifma E-3 Material Declaration Sheet (Material Data Sheet).xls
    The Supplier Material Declaration Form, created by Sustainable Research Group, is a compliance document intended for companies supplying materials to CLIENT. It requires detailed information about each product's material composition, recycled content, material efficiency, and chemical safety. Companies are instructed to provide their name, representative information, and specifics about each supplied product, including item number, type of material, total and relative weights, and refreshing data regarding post-consumer and post-industrial recycled content. The form also includes sections for indicating the manufacturing processes involved and whether Material Safety Data Sheets (MSDS) are available for the finished products and component materials. Key definitions, particularly regarding recycled content and material efficiency, are provided to ensure clarity in the submission process. Together, these components are crucial for maintaining sustainability standards, aligning with federal and local regulations in government contracts and grants. The purpose of this document aligns with regulatory compliance and environmental accountability, reinforcing the importance of sustainable practices in federal and state procurement processes.
    FN1580-25 Attachment A.pdf
    The document provides a detailed account of UNICOR's current seating lines, presenting historical sales data over one and five years for various chair models and related products. Each item is listed with its corresponding quantities sold over the specified time frames, encompassing a wide range of seating options including task chairs, lounge chairs, and stacking chairs. Key highlights feature popular models such as the CXO series and Danforth lounge chairs, indicating significant sales volumes. This assessment serves to inform prospective suppliers and stakeholders involved in federal government Requests for Proposals (RFPs), guiding them toward understanding the demand for specific seating products. The data can assist in targeting proposals that align with historical purchasing patterns, thereby maximizing the potential for contract awards within government sectors focused on acquiring seating solutions. Overall, this inventory serves as a resource for optimizing procurement strategies in light of past sales performance.
    FN1580-25 Bill of Material Pricing Spread Sheet.xlsx
    The document pertains to a government request for proposal (RFP) related to the procurement of chairs, potentially serving correctional facilities or federal institutions. It outlines specifications for vendors, detailing essential information such as the name of the chair, associated part numbers, and pricing structures according to volume purchased. Additionally, it highlights necessary compliance certifications, such as ANSI/BIFMA standards and ISO certifications, along with warranty and assembly requirements. The document requests information on invoice terms, test reports, and delivery timelines to ensure that the chairs meet safety and quality standards. The overarching objective is to standardize the acquisition process while maintaining compliance with federal and state procurement regulations, emphasizing transparency, competitive pricing, and high-quality products for government use. This RFP serves as a framework to solicit proposals and facilitate vendor evaluation for future supply contracts.
    FN1580-25 Seating Solicitation.pdf
    The document outlines a federal Request for Proposal (RFP) for seating solutions by UNICOR, a government corporation under the Department of Justice. The solicitation seeks ergonomic, lounge, and task seating for federal use, spanning a five-year term with an estimated delivery of 270,000 units by June 30, 2025. It emphasizes compliance with ANSI/BIFMA standards for safety and durability and requires potential contractors to have ISO 9001 certification. The proposal must include pricing details, a current sampling of products, and documentation of performance in similar projects. Offerors are encouraged to enhance inmate employment as a part of their operational goals. Questions regarding the proposal must be submitted in writing by March 26, 2025, with offers due by April 16, 2025, at 2:00 PM EST. The RFP details the contract administration process, delivery schedules, inspection and acceptance criteria, and necessary certifications, underscoring the importance of packaging and adherence to quality control measures. Overall, this RFP is a concerted effort by UNICOR to leverage inmate labor while obtaining high-quality office furniture for federal use.
    FPI9999 BUSINESS MANAGEMENT QUESTIONNAIRE 7-21-2023.pdf
    Revised FN1580-25 Bill of Material Pricing Spread Sheet.xlsx
    The document outlines a Request for Proposal (RFP) for providing specific chairs identified as FN1580-25 for government use. It includes essential elements like the vendor's proprietary information, GSA pricing, and volume discounts across different order quantities. Additionally, it details requirements for product certification, such as Green Guard and ANSI/BIFMA compliance, and indicates the need for test reports to verify these certifications. The RFP necessitates the inclusion of warranty terms, the time required for assembly, and any relevant patents associated with the chair design. There are instructions for listing the number of items available, as well as the number of inmates required for assembly, acknowledging the involvement of UNICOR, a division responsible for inmate labor. This document serves as a structured guide for prospective vendors to submit bids that meet these criteria, ensuring compliance with federal standards and facilitating sourcing for government agencies.
    Lifecycle
    Title
    Type
    Office Seating
    Currently viewing
    Solicitation
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