VAARNG Ice and Reefer Trailer Requirement FY25
ID: W912LQ25QA004Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7N5 USPFO ACTIVITY VA ARNGRICHMOND, VA, 23297-0000, USA

NAICS

Ice Manufacturing (312113)

PSC

BEVERAGES, NONALCOHOLIC (8960)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/e7ec20c307c945e8a8421219949c1cfb/view
Timeline
  1. 1
    Posted Jan 14, 2025, 12:00 AM UTC
  2. 2
    Updated Jan 14, 2025, 12:00 AM UTC
  3. 3
    Due Jan 29, 2025, 7:00 PM UTC
Description

The Department of Defense, through the USPFO Activity Virginia Army National Guard, intends to issue a sole-source contract for ice and reefer trailers required for the 116th Infantry Brigade Combat Team's Annual Training scheduled from June 6 to June 27, 2025. The procurement involves providing bags of crushed ice and reefer trailers to store the ice, with Holiday Ice Inc. identified as the sole vendor capable of fulfilling this requirement due to its status on the approved list of suppliers for Armed Forces Procurement. This acquisition is critical for ensuring the proper storage and availability of ice during the training period, and interested parties may submit evidence of alternative sources to Matthew Guyer or Wesley Spencer via email. The contract will be awarded without further notice if no affirmative responses are received, and the NAICS code for this requirement is 312113, with a size standard of 750 employees.

Point(s) of Contact
Matthew Guyer
matthew.c.guyer.civ@army.mil
Wesley Spencer Jr.
wesley.spencer4.civ@army.mil
Files
Title
Posted
Limited Competition Justification 116th FY25 Ice and Reefer KO Signed 14JAN2024_Redacted.pdf
Jan 14, 2025, 3:05 PM UTC
The VAARNG 116th IBCT has submitted a justification for a sole-source contract totaling $100,740 to acquire up to 228,640 lbs. of ice and eight reefer trailers for an Exportable Combat Training Exercise at Ft. Barfoot, scheduled for June 2025. Due to regulations mandating the use of authorized vendors for food supply, only Holiday Ice is capable of fulfilling the requirement, as their only competitor, Reddy Ice, has historically failed to meet demands and has not responded to inquiries. The justification maintains that limited competition is necessary to comply with procurement regulations and vendor availability.
Lifecycle
Title
Type
VAARNG Ice and Reefer Trailer Requirement FY25
Currently viewing
Special Notice
Similar Opportunities
Bagged, cubed ice
Buyer not available
The Department of Defense, specifically the Department of the Army, is seeking suppliers for bagged, cubed ice through a Combined Synopsis/Solicitation. This procurement is set aside for small businesses under the SBA guidelines, indicating a focus on fostering small business participation in government contracting. The ice is essential for various military operations and activities, ensuring that personnel have access to necessary nonalcoholic beverages in a convenient form. Interested vendors can reach out to Randle Steinbeck at randle.j.steinbeck.mil@socom.mil or 706-545-2387, or Joy Davis at joy.l.davis18.civ@army.mil or 315-772-9900 for further details regarding the solicitation process.
Fort Knox CST Ice Support Base Plus
Buyer not available
The Department of Defense, through the Army's Fort Knox MICC office, is soliciting a contract for the provision of bagged and block ice to support Cadet Summer Training at Fort Knox, Kentucky. The contract requires the delivery of approximately 66,612 twenty-pound bags of cubed ice and 45,280 ten-pound blocks of ice annually, with a focus on maintaining high sanitation standards and adhering to specific delivery schedules. This procurement is crucial for ensuring that U.S. Army Cadet Command units have the necessary ice supplies for training activities, emphasizing compliance with security protocols and quality assurance. Interested vendors must submit their quotes by the specified deadline using the Standard Form (SF 1449), and can direct inquiries to Bryce L. Medley at bryce.l.medley.civ@army.mil or Terry D. Phillips at terry.d.phillips6.civ@army.mil.
Ice Storage Chest
Buyer not available
The Defense Logistics Agency (DLA) Troop Support is seeking market feedback for Ice Storage Chests, which are essential for supporting dining facilities and field feeding operations within the Department of Defense. This Sources Sought Notice aims to evaluate the industrial base and identify potential suppliers for future procurement needs, specifically focusing on the capabilities related to the production, storage, and delivery of these items. The DLA is gathering information to assess interest in upcoming solicitations and has provided various National Stock Numbers (NSNs) for reference. Interested parties are encouraged to submit their company details and relevant experience to Griffin Peterson at griffin.peterson@dla.mil or Matthew Conroy at matthew.conroy@dla.mil, with the understanding that this notice is not a solicitation and responses will be used solely for market research purposes.
MODULAR FREEZER
Buyer not available
The Department of Homeland Security, specifically the U.S. Coast Guard's Surface Forces Logistics Center (SFLC), is seeking quotes for the procurement of two modular freezers and two modular refrigerators, both constructed from stainless steel and adhering to precise specifications. These items are critical for maintaining operational efficiency and logistical support within the Coast Guard's facilities. Vendors are required to deliver the specified items to Baltimore, Maryland, by July 15, 2025, and must comply with military packaging standards and labeling requirements. Interested parties should direct inquiries to SK2 Tyrone Johnson at TYRONE.W.JOHNSON@USCG.MIL or call 571-613-2506 for further details regarding the solicitation number 70Z04025Q60227Y00.
41--REFRIGERATION UNIT
Buyer not available
The Department of Defense, through the Defense Logistics Agency (DLA) Troop Support, is seeking quotes for the procurement of two refrigeration units, identified by NSN 4110015003618. The solicitation is a Request for Quotation (RFQ) and is set aside for small businesses, emphasizing the importance of these units for military operations and logistics. Interested vendors are encouraged to submit their quotes electronically, as hard copies of the solicitation will not be provided, and all submissions must be received within 210 days after the award date. For inquiries, potential bidders can contact the DLA at DibbsBSM@dla.mil.
Intent to Sole Source - Grocery Supplies is support of DCARNG Annual Training at Fort Indiantown Gap (FTIG), PA
Buyer not available
The Department of Defense, specifically the United States Property and Fiscal Office for the District of Columbia, intends to award a sole source contract for grocery supplies to Valley Foods Incorporated in support of the District of Columbia Army National Guard's Annual Training at Fort Indiantown Gap, Pennsylvania. The procurement aims to secure essential grocery supplies from May 30, 2025, through June 11, 2025, with Valley Foods Incorporated being the sole prime vendor capable of providing rapid support and accommodating last-minute changes efficiently. This contract action, which falls under the NAICS code 311991 for Perishable Prepared Food Manufacturing, will be solicited and negotiated with only one source, with an anticipated award date of April 23, 2025. Interested parties can reach out to LTC J. Paul Caldwell at joseph.p.caldwell.mil@army.mil or by phone at 520-715-2321 for further inquiries.
3 year BPA Contract for Carrier brand repair parts to support Multi­Temperature Refrigerated Container System (MTRCS) & Mobile Integrated Remains Collection System (MIRCS), Force Sustainment.
Buyer not available
The Department of Defense, specifically the Army Contracting Command at Letterkenny, is seeking vendors for a three-year Blanket Purchase Agreement (BPA) contract to supply Carrier brand repair parts for the Multi-Temperature Refrigerated Container System (MTRCS) and the Mobile Integrated Remains Collection System (MIRCS). This procurement is essential for maintaining operational capabilities and ensuring the force sustainment of military operations, as the parts are critical for the functionality of refrigeration and temperature control systems used in various military applications. Interested suppliers are encouraged to submit their qualifications, including business information and past performance, by April 17, 2025, to assist the government in assessing market capacity and determining procurement strategies. For inquiries, vendors may contact Megan Smith at megan.m.smith110.civ@army.mil or by phone at 520-941-0269.
Portable Office Trailers and Supplies
Buyer not available
The Department of Defense, specifically the Department of the Army, is seeking proposals for the procurement of portable office trailers and related supplies, including dry freight containers, temporary fencing panels, weather barriers, and concrete curbs, to be delivered to Frederick, Maryland. This opportunity is part of a Total Small Business Set-Aside, emphasizing the importance of compliance with federal acquisition regulations and the need for bidders to demonstrate technical capability alongside competitive pricing. The selected contractor will be expected to deliver the required items within 90 days post-award, with offers due by April 9, 2025. Interested parties should direct inquiries to Scott Hoffman or Edward Gorsky via their provided email addresses for further information.
TW-25 Refrigerated Cold Storage
Buyer not available
The Department of Defense, specifically the Department of the Army, is soliciting proposals for a contract to provide refrigerated cold storage services in support of Exercise Tradewinds 2025 in Trinidad and Tobago. The contractor will be responsible for supplying personnel, equipment, and services necessary to maintain two 10-foot and two 20-foot refrigerated containers, ensuring compliance with local laws and operational standards from April 19 to May 11, 2025. This procurement is critical for logistical support during multinational exercises, emphasizing the importance of maintaining specific temperature ranges and safety protocols. Interested vendors must submit their quotes by April 7, 2025, at 10:00 AM CST, and are required to comply with Defense Base Act insurance and other federal regulations. For inquiries, contact Charles W. Hammons, Jr. at charles.w.hammons.civ@army.mil or SSG Paul Adamo at paul.m.adamo.mil@army.mil.
FY26 Food Rations IDIQ
Buyer not available
The Department of Defense, specifically the Virginia Army National Guard (VAARNG), is seeking vendors to provide food rations and raw subsistence through a single-award Indefinite Delivery Contract (IDC) for delivery across Virginia. This procurement aims to support Inactive Duty Training (IDT), Annual Training (AT), and activities at the VAARNG Regional Training Institute (RTI), with deliveries primarily scheduled during peak training months from May to August, requiring service on three out of four weekends each month. Interested businesses are encouraged to submit a narrative detailing their capabilities, including small business classifications and delivery logistics, with inquiries due by April 4, 2025, and responses required by April 18, 2025. For further information, vendors may contact David A. Pickard at david.a.pickard.civ@army.mil.