Sterilization Services For medical and Dental Instruments
ID: HT941025N0070Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE HEALTH AGENCY (DHA)DEFENSE HEALTH AGENCYFALLS CHURCH, VA, 22042, USA

NAICS

All Other Professional, Scientific, and Technical Services (541990)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)
Timeline
  1. 1
    Posted Mar 31, 2025, 12:00 AM UTC
  2. 2
    Updated Mar 31, 2025, 12:00 AM UTC
  3. 3
    Due Apr 3, 2025, 11:00 PM UTC
Description

The Department of Defense, through the Defense Health Agency (DHA), is seeking to award a sole source contract for sterilization services for medical and dental instruments at facilities in Yokosuka and Sasebo, Japan. The contractor will be responsible for the complete handling, transport, sterilization, quality assurance, and return delivery of government-owned surgical instrument sets, adhering to standards set by the Navy Bureau of Medicine and the Association for the Advancement of Medical Instrumentation (AAMI). This contract emphasizes the importance of maintaining high sterilization standards and requires qualified technicians to ensure compliance with sterilization protocols, with a delivery turnaround of 2-7 days from pick-up to delivery. Interested vendors must submit a capability statement to Shannon La Com at shannon.lacom2.civ@health.mil, with the total period of performance extending through May 2029 if all options are exercised.

Point(s) of Contact
Files
Title
Posted
Mar 31, 2025, 11:05 PM UTC
The document outlines a contract for the provision of sterile processing services for used medical and dental instruments at the U.S. Naval Medical Readiness Training Unit (USNMRTU) Sasebo, Japan. The contractor will be responsible for the collection, processing, and delivery of these instruments, adhering to guidelines set by the Navy Bureau of Medicine and AAMI standards. Key responsibilities include transportation, sterile processing, quality assurance checks, and functional testing of instrument sets. Vendors must employ qualified technicians and provide a detailed Service Report upon delivery, including compliance testing outcomes. The contract specifies requirements for preventive maintenance, safe transportation, and response times, while also detailing the vendor's obligations regarding costs, including travel expenses. Additionally, security requirements for accessing the naval base and compliance with regulations related to personnel conduct are included. The primary purpose of this document is to ensure that sterile processing services are conducted efficiently and safely, maintaining high standards for instrument handling and compliance with medical regulations.
Mar 31, 2025, 11:05 PM UTC
The document outlines the Statement of Work for Sterile Processing Services of used surgical instruments and equipment for the U.S. Naval Medical Readiness Training Command (US NMRTC) in Yokosuka, Japan. The contract requires the vendor to provide all services necessary for the handling, transport, sterilization, quality assurance, and return delivery of government-owned surgical instrument sets, adhering to standards set by the Navy Bureau of Medicine and the Association for the Advancement of Medical Instrumentation (AAMI). Key responsibilities include machine washing, decontamination, functional testing during assembly, and ensuring compliance with sterilization protocols. The vendor must employ qualified technicians and provide regular service reports detailing the work performed and any issues encountered. Additionally, preventive maintenance practices must be adhered to minimize potential corrective maintenance needs. The vendor is responsible for travel and related expenses, ensuring transportation is compliant with stipulated guidelines. Security and access protocols for the Naval Base are outlined, and contractor personnel are required to adhere to specific regulations. Overall, this document emphasizes the importance of maintaining high sterilization standards and provides a framework for operational compliance and quality assurance in sterile processing services.
Lifecycle
Title
Type
Sources Sought
Similar Opportunities
Surgical Instrument Maintenance and Repair Services
Buyer not available
The Department of Defense, through the Defense Health Agency (DHA), is soliciting proposals for Surgical Instrument Maintenance and Repair Services at various military medical facilities, including Naval Hospital Sigonella, Naval Hospital Naples, and NMRTC Rota in Europe. The contractor will be responsible for on-site repair and maintenance of surgical and dental instruments, ensuring their operational readiness through services such as inspection, cleaning, lubrication, and repair of over 12,000 items. This procurement is critical for maintaining the quality and availability of medical equipment necessary for military healthcare operations. Interested vendors must submit their quotes by April 21, 2025, and can direct inquiries to Judith S. Meynard at Judith.S.Meynard.ctr@health.mil or Gregory M. Crump at gregory.m.crump.civ@health.mil.
Preventative Maintenance on Surgical Equipment
Buyer not available
The Defense Health Agency (DHA) intends to award a sole-source Service Agreement to Stryker Sales, LLC for preventative maintenance services on surgical medical equipment at the Walter Reed National Military Medical Center in Bethesda, Maryland. This procurement is justified under the statutory authority of Other than Full and Open Competition, as Stryker is the only responsible source capable of fulfilling the agency's requirements. The services are critical for maintaining the operational readiness and safety of surgical equipment used in military medical operations. Interested parties may submit their capabilities and price lists by April 25, 2025, to Ealed Nuru at ealed.m.nuru.civ@health.mil, with a copy to Erica S. Oh at erica.s.oh.civ@health.mil, for the government's consideration of potential competitive procurement.
Biosafety Cabinet Maintenance and Certification BPA
Buyer not available
The Department of Defense, through the Defense Health Agency (DHA), is seeking qualified small businesses to provide maintenance and certification services for biosafety cabinets across the Defense Health Networks in the Pacific Rim, Central, and Indo-Pacific regions. The procurement involves a Blanket Purchase Agreement (BPA) for a five-year term, with an option for a six-month extension, requiring contractors to supply trained field certifiers who will perform necessary maintenance and certification in compliance with established safety standards. This initiative is crucial for ensuring the operational integrity and safety of medical equipment used in military healthcare settings. Interested vendors must submit their quotes electronically by 08:00 am PDT on May 16, 2025, and can direct inquiries to Gilberto Esteves at gilberto.a.esteves.civ@health.mil or Pedro Reyes at pedro.a.reyes10.civ@health.mil.
Surgical Microvascular Equipment
Buyer not available
The Defense Health Agency (DHA) intends to award a sole source contract to Synovis Micro Companies Alliance, Inc. for the procurement of specialized surgical instruments, specifically the Surgical Micro-vascular Anastomotic GEM Coupler, Clamp, and Clips, which are exclusively available from this supplier. This procurement supports the Main Operating Room Department at Walter Reed National Military Medical Center in Bethesda, Maryland, highlighting the critical need for these unique medical devices in surgical procedures. Interested parties may express their interest and capabilities by emailing the primary contact, Ealed Nuru, at ealed.m.nuru.civ@health.mil, with a deadline for responses set for 10:00 AM EST on April 29, 2024. This opportunity is categorized under a Total Small Business Set-Aside, and the contract will be awarded under the authority for Other than Full and Open Competition.
BPA Master Optical Surgical Instruments
Buyer not available
The Defense Health Agency (DHA) intends to award a sole source Blanket Purchase Agreement to Alcon Vision, LLC for the procurement of Surgical Optical Equipment reagents necessary for the Centurion System at Walter Reed National Military Medical Center in Bethesda, Maryland. This procurement is justified under FAR 6.302-1, which allows for contracts when there is only one responsible source capable of fulfilling the agency's requirements, as Alcon Vision, LLC is the sole manufacturer of the Optical Centurion System. The reagents are critical for the operation of the Centurion System, ensuring that the medical center has access to essential supplies for surgical procedures. Interested parties capable of providing the requested reagents may submit their capabilities and price lists by 10:00 AM EST on May 2, 2025, via email to Ealed Nuru at ealed.m.nuru.civ@health.mil, with a copy to Erica S. Oh at erica.s.oh.civ@health.mil.
Equipment Calibration and Maintenance
Buyer not available
The Department of Defense, through the Defense Health Agency (DHA), is soliciting bids for Equipment Calibration and Maintenance services at the Naval Medical Center Portsmouth, Virginia. This procurement involves a non-personal services contract requiring the contractor to provide all necessary personnel, equipment, and supplies to perform maintenance on medical equipment over a five-year period, from May 2025 to May 2030, including preventive maintenance and corrective repairs while ensuring compliance with regulations such as HIPAA. The selected contractor must maintain equipment according to original manufacturer specifications and submit service reports, with a focus on quality maintenance and operational continuity in medical services. Interested vendors must submit their bids, including a quote and required documentation, by April 25, 2025, at 8:00 AM Eastern Standard Time, and can direct inquiries to Kimberly Bunn at kimberly.p.bunn.civ@health.mil.
CensiTrac Surgical Instrument Tracking System Annual Subscription Services at Brian D. Allgood Army Community Hospital, South Korea
Buyer not available
The Department of Defense seeks to award a firm-fixed price contract for annual subscription services related to the CensiTrac Surgical Instrument Tracking System at the Brian D. Allgood Army Community Hospital in South Korea. This system is essential for automating the tracking of surgical instruments and equipment, enhancing infection control, and providing data for performance analysis and improvement. The contract, planned to run from September 15, 2024, to September 14, 2025, aims to engage Censis Technologies, Inc. as the sole authorized provider of CensiTrac. The proposed contract covers software licensing, security, upgrades, and maintenance, ensuring efficient surgical instrument management and improved clinical outcomes. The Medical Readiness Contracting Office—Pacific encourages all responsible parties to submit capability statements or quotations for consideration. The procurement falls under the NAICS code 513210: Software Publishers, with an annual size standard of $47 million. If you wish to respond to this opportunity, ensure your submission is received by the agency prior to the deadline. For more information or clarifications, contact Scott Saito at scott.k.saito.civ@health.mil or via phone at 808-433-9512.
J036--NOTICE OF INTENT TO SOLE SOURCE PREVENTATIVE MAINTENANCE SERVICE FOR COMPACTOR STERILIZER TO SAN-I-PAK PACIFIC INC Michael E. DeBakey VAMC Houston TX
Buyer not available
The Department of Veterans Affairs (VA) intends to award a sole source contract to SAN-I-PAK PACIFIC, INC. for Preventative Maintenance (PM) services for Compactor Sterilizer equipment at the Michael E. DeBakey VA Medical Center in Houston, Texas. The contract will be for an initial term of one year, with the option to extend for four additional one-year periods, emphasizing the need for specialized maintenance services that are critical for the operation of this essential medical equipment. Interested parties are invited to submit their capabilities in response to a request for information (RFI) by April 22, 2025, with the anticipated contract start date set for June 1, 2025. For further inquiries, interested vendors can contact Contract Specialist Jeneice Matthews at jeneice.matthews@va.gov or by phone at 713-791-1414.
Sterile Processing Service Water Testing
Buyer not available
The Department of Veterans Affairs is seeking proposals for a contract focused on Sterile Processing Service Water Testing, aimed at ensuring the quality of water used in the processing of medical devices across several facilities in South Texas. The contractor will be responsible for testing, maintenance, and repair of water systems, adhering to the ANSI/AAMI ST108:2023 standards, which include regular water sampling, filter and tank maintenance, and timely reporting of water quality results. This initiative is critical for maintaining high healthcare standards for veterans, reinforcing the importance of reliable sterilization processes in medical environments. The contract, valued at approximately $41 million, is structured over a base year with four optional renewal years, and interested parties can contact Mr. Shawn R. Reinhart at shawn.reinhart@va.gov or 254-421-6661 for further details.
Skalar Equipment Maintenance
Buyer not available
The Department of Defense, through the U.S. Army Medical Research Acquisition Activity (USAMRAA), intends to procure maintenance services for Skalar Robotic Analyzer SP2000 equipment on a sole source basis from Skalar, Inc. The procurement includes annual preventive maintenance, repair services, parts replacement, and one emergency visit per year, with a contract period anticipated to consist of one base year and four option years. This maintenance is crucial for ensuring the operational efficiency of laboratory equipment used in public health initiatives. Interested parties must submit a capabilities statement by April 21, 2025, at 12:00 PM EST, to the primary contact, Monica Perez, at monica.c.perez3.civ@health.mil.