Award Notice: Chemical Water Treatment for Boilers and Chillers
ID: 36C24425Q0301Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF244-NETWORK CONTRACT OFFICE 4 (36C244)PITTSBURGH, PA, 15215, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (23822)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- CHEMICALS AND CHEMICAL PRODUCTS (J068)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide Chemical Water Treatment services for boilers and chillers at three VA Medical Centers located in Coatesville, Lebanon, and Wilkes-Barre, Pennsylvania. The objective of this procurement is to ensure optimal performance and compliance with health standards through preventative maintenance and chemical treatment, which is critical for the efficient operation of these facilities serving veterans. The contract, categorized under NAICS Code 238220 and PSC Code J068, is set to be awarded on May 6, 2025, with a total funding amount of $322,499.39. Interested vendors must submit their proposals by April 15, 2025, and can direct inquiries to Jennifer Beiswenger at Jennifer.Beiswenger@va.gov or by phone at 814-932-6914.

    Point(s) of Contact
    Files
    Title
    Posted
    The document serves as an amendment to a solicitation issued by the Department of Veterans Affairs, specifically the Network Contracting Office 4. The primary purpose is to extend the deadlines for both vendor questions and submissions of offers due to changes in project requirements. The deadline for questions has been extended to April 7, 2025, and the submission deadline for offers is now set for April 15, 2025. Additionally, the amendment introduces the organization of site visits for interested vendors at three locations: Lebanon, Coatesville, and Wilkes-Barre VA Medical Centers. These site visits, which are not mandatory, are scheduled for early April 2025, and vendors must register in advance to attend. The document stipulates that vendors should direct any inquiries about the site visit logistics to the designated points of contact at each location but must address all other questions and submissions to the contracting office. This amendment emphasizes the importance of compliance with the new guidelines and forms to ensure the integrity of the procurement process.
    The Department of Veterans Affairs (VA) is issuing a Request for Quote (RFQ) for a Boiler and Chiller Chemical Water Treatment Service Contract across three VA Medical Centers: Coatesville, Lebanon, and Wilkes-Barre in Pennsylvania. This IDIQ (Indefinite Delivery/Indefinite Quantity) contract aims to ensure optimal performance through preventative maintenance and chemical treatment for boilers and chillers. The proposal includes specific instructions for submission, including technical and price sections, past performance evaluations, and compliance with the Service Contract Act. The contractor will provide all necessary labor, materials, and chemicals while adhering to FDA and environmental regulations. The performance period is estimated from April 15, 2025, to April 14, 2030. The fees for services will be fixed per task order, and the document outlines detailed service requirements, including emergency response times and maintenance procedures. Vendor qualifications focus on past performance in similar projects and the necessity of a water treatment specialist. The proposal encourages participation from small businesses and mandates that all prospective contractors maintain current registration in the System for Award Management (SAM). The evaluation will compare technical capabilities, past performances, and pricing to ensure the best value for the government.
    This document outlines a Request for Proposal (RFP) regarding heating and cooling chemical water treatment for multiple Veterans Affairs Medical Centers (VAMCs) in Pennsylvania. The contracting office for this RFP is the Department of Veterans Affairs, with a response deadline set for April 15, 2025. It addresses questions from potential bidders concerning existing equipment, water quality, costs, and operational procedures at Coatesville, Lebanon, and Wilkes-Barre VAMCs. Key points include clarification on chemical dosing equipment availability, the requirement for monthly water analyses, and specific water quality data at each facility. The contract is categorized as firm-fixed price, suggesting that services will be billed monthly. The amendment indicates that existing chemical monitoring equipment may be utilized, subject to site-specific conditions. Overall, this document illustrates the VA's strategy for managing water treatment services at its facilities, advancing maintenance efficiency, and ensuring compliance with health standards while inviting qualified contractors to submit competitive proposals. The detailed vendor questions and answers provide insight into the operational requirements and challenges faced at these VAMCs.
    The Department of Veterans Affairs has awarded a contract for Boiler/Chiller Chemical Water Treatment services to Freedom Federal Services LLC, with an award amount of $322,499.39. The notice, filed under solicitation number 36C24425Q0301, indicates the contracting office is located in Altoona, Pennsylvania. The project is categorized under Product Service Code J068 and falls within the NAICS Code 238220. The contract specialist for this award is Jennifer Beiswenger, reachable at her VA email address. The award date is set for May 6, 2025, and the contract is not funded by the Recovery Act. This procurement illustrates the ongoing efforts to maintain and improve facilities servicing veterans, emphasizing the need for specialized chemical water treatment in VA-managed systems.
    The document contains a series of meter readings from December 29 to April 30, detailing daily metrics including gallons used, steam produced, condensate return percentage, temperatures, and heating/cooling degree days. Each entry records operational parameters, reflecting fluctuations in energy consumption and efficiency within the given period. Significant aspects include a consistently high condensate return percentage and varying temperatures impacting energy production efficiency.
    The documents provide detailed data concerning the operational status and chemical parameters of various boilers over a specified time frame, including parameters like pH levels, condensate measurements, and chemical treatments. Each row represents a unique date and boiler number, with associated values such as phosphate levels and water hardness. Notably, the data reflects adjustments made to maintain optimal boiler performance, primarily concerning hardness and alkalinity levels.
    The document is a compilation of information relevant to federal and state Requests for Proposals (RFPs) and grants. It contains various data points, program descriptions, and funding opportunities aimed at government entities and potential contractors. The primary focus is on facilitating partnerships to achieve specific objectives such as environmental health, infrastructure improvement, and community development. The summary outlines critical categories like eligible recipients, application requirements, and detailed project proposals. Supporting details emphasize compliance with regulations, deadlines for submissions, and necessary documentation for funding requests. This document serves as a guide for stakeholders seeking financial support through competitive procedures to enhance government programs and services, thus illustrating the government's commitment to transparency and community engagement in the grant process.
    The document appears to be an extensive data set related to federal government Requests for Proposals (RFPs) and grants, likely containing coding or metadata rather than coherent text. The primary focus seems to involve financial allocations and project descriptions for state and local agencies. Amid the garbled information, certain patterns suggest that it may relate to governmental funding applications, project tracking, or compliance with regulation standards. Key components likely include project objectives, funding amounts, eligibility criteria, timelines, and performance metrics, which are vital for the grant or RFP review process. This context implies an emphasis on transparency in the government's financial engagements, demonstrating a structured process for resource allocation and accountability in public sector projects. Overall, the document reflects a complex interaction between different levels of government funding that is critical for operational planning in public service initiatives.
    The provided document consists of a series of fragmented and potentially corrupted data sections, likely representing various government-related procurement or grant documents. The main purpose of such files is typically to outline Requests for Proposals (RFPs) or federal grants aimed at soliciting professional services, project proposals, or funding applications from contractors or organizations. The document appears disjointed, highlighting incomplete statements or segments that reference funding, systematic evaluations, and project management principles that would support governmental initiatives. Key topics may include compliance with specific regulations, responsible handling of governmental funds, and frameworks for project execution, but due to the file's condition, many details are inaccessible or lost. The structure suggests themes addressing bidding processes, project scopes, timelines, and prerequisites for participation in federal or state-funded programs; however, clarity is significantly compromised. Without complete data, deriving actionable insights or decisions from the presented materials is challenging, pointing to the importance of maintaining integrity in governmental documentation practices.
    Lifecycle
    Title
    Type
    Combined Synopsis/Solicitation
    Similar Opportunities
    Z2NB--542-26-105 | Correct FCA Deficiencies Chiller Plant | NCO 4 Construction East (VA-26-00010360)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 4, is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to correct deficiencies in the chiller plant at the Coatesville VAMC in Pennsylvania. The contractor will be responsible for providing all necessary labor, materials, and equipment to address the deficiencies as outlined in the scope of work, drawings, and specifications. This project is crucial for maintaining the operational efficiency of the facility's heating and cooling systems, with a contract value estimated between $250,000 and $500,000. Interested bidders must ensure they are registered in the System for Award Management (SAM) and comply with all relevant certification and regulatory requirements. The solicitation documents will be available for download on SAM.GOV around December 12, 2025, and inquiries should be directed to Contract Specialist Kevin Rodgers at kevin.rodgers2@va.gov or by phone at 215-823-5800.
    [AMENDED] Z1DA--595-26-204 Replace Chillers Buildings 1, 2, and 104 DB (VA-26-00013164)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is soliciting proposals for a design-build project to replace chillers in Buildings 1, 2, and 104 at the Lebanon VA Medical Center in Pennsylvania. This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and requires compliance with various federal regulations, including the Federal Acquisition Regulation (FAR) and the Davis-Bacon Act, with a construction magnitude estimated between $1 million and $5 million. The selected contractor will be responsible for all aspects of the project, including design, construction, and compliance with VA guidelines, with a performance period of 270 calendar days from the Notice to Proceed. Proposals for Phase 1 are due by January 5, 2026, at 4:00 PM EST, and interested parties should direct inquiries to Kaitlyn Szlachta at kaitlyn.szlachta@va.gov or Elijah J McIntosh at elijah.mcintosh@va.gov.
    Z1DA--595-26-204 Replace Chillers Buildings 1, 2, and 104 DB (VA-26-00013164)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Lebanon Veterans Administration Medical Center, is seeking proposals for a design-build contract to replace chillers in Buildings 1, 2, and 104, under Project Number 595-26-204. The selected contractor will be responsible for providing all necessary labor, materials, tools, and design-build services to complete the project in compliance with VA guidelines and applicable codes, ensuring minimal disruption during construction. This project is critical for maintaining the facility's HVAC systems, which are essential for patient and staff safety, and is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a contract value estimated between $1 million and $5 million. Interested parties must submit their Phase I proposals by December 17, 2025, and can direct inquiries to Contract Specialist Kaitlyn V Szlachta at kaitlyn.szlachta@va.gov.
    646-20-109 UD Chiller Capacity and Controls Upgrade
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for the "UD Chiller Capacity and Controls Upgrade" project at the Pittsburgh VA Medical Center, specifically targeting contractors with existing Multiple Award Task Order Contracts (MATOC) for the Pittsburgh-Butler-Erie VA Medical Centers. The project entails extensive mechanical, electrical, plumbing, and structural upgrades to enhance the chiller capacity, including demolition and construction across multiple buildings, while adhering to strict safety and compliance standards. This initiative is crucial for modernizing the facility's infrastructure to ensure efficient operations and compliance with federal regulations. Proposals are due by December 30, 2025, at 3:00 PM EST, and interested contractors should contact Amy Demarest at Amy.Demarest@va.gov or Jeffrey Pruett at Jeffrey.Pruett@va.gov for further information.
    Water Quality Testing Service
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified contractors to provide water quality testing services for the VA Northern California Health Care System, specifically across locations in Mather, Martinez, Stockton, Mare Island, and Redding. The services required include Legionella testing, critical water testing, utility water testing, HPC testing for chillers and cooling towers, dialysis machine testing, and bacteria analysis, all in accordance with the established Quality Assurance Surveillance Plan (QASP). This procurement is crucial for ensuring the safety and compliance of water systems within VA facilities, with a contract period starting from January 3, 2026, and extending through January 2, 2031, including four option years. Interested parties must submit questions by December 15, 2025, and are encouraged to attend scheduled site visits in early December 2025; for inquiries, contact David J. Alvarez at david.alvarez4@va.gov.
    Boiler / Chiller Maintenance Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Boiler and Chiller Maintenance Services at the Garland VA Medical Center in Texas. The contract, set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), encompasses a range of services including testing, inspections, preventative maintenance, corrective repairs, and emergency services over a base year and four one-year option periods, extending from March 2026 to March 2031. These services are critical for ensuring the safe and efficient operation of the facility's heating and cooling systems, which are vital for patient care and operational continuity. Interested contractors should contact Melanie Williams at melanie.williams5@va.gov or call 210-694-6378 for further details, and must adhere to specific requirements outlined in the solicitation, including the provision of a qualified project coordinator and certified technicians.
    S222--Grease Tank Maintenance Services| Corporal Michael J. Crescenz (Philadelphia) VA Medical Center
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide Grease Tank Maintenance Services at the Corporal Michael J. Crescenz (Philadelphia) VA Medical Center. This procurement involves a firm fixed-price contract for preventive maintenance services, including cleaning grease tanks, floor drains, and sewer lines, with a contract period spanning from February 1, 2026, to January 31, 2031, consisting of a one-year base period and four one-year options. These services are crucial for maintaining the facility's waste management systems and ensuring compliance with health and safety regulations. Interested parties must submit their quotes by December 30, 2025, and direct any inquiries to Contracting Officer Stephanie McFadden at stephanie.mcfadden@va.gov.
    Y1DA--NRM-CONST 630A4-22-413 Upgrade Station Chilled Water for P&ID
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for the "Upgrade Station Chilled Water for P&ID" project at the Brooklyn Veterans Affairs Medical Center. The project involves the installation of a new dedicated air-cooled chiller system to support the oncology pharmacy and IV prep room, including necessary structural reinforcements, electrical upgrades, and plumbing work. This procurement is significant as it aims to enhance the facility's HVAC capabilities while ensuring compliance with strict safety and infection control measures. The estimated contract value ranges from $1,000,000 to $5,000,000, with a completion timeline of 365 calendar days from the Notice to Proceed. Interested parties must contact Contract Specialist Samantha Chavanga at Samantha.Chavanga@va.gov for further details and are encouraged to register in SAM.gov and SBA’s Small Business Search, as this is a 100% Service-Disabled Veteran Owned Small Business Set-Aside opportunity.
    Z2NE--660-23-101 | Rehabilitate Domestic Water Lines | Construction
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for the rehabilitation of domestic water lines at the Salt Lake City VA Medical Center under Solicitation Number 36C25926R0003. This project, set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs), requires contractors to provide all necessary labor, materials, equipment, and supervision, with an estimated contract value between $2 million and $5 million. The rehabilitation of these water lines is crucial for maintaining the operational integrity and safety of the medical facility, which serves veterans. Proposals are due via email by January 8, 2026, at 10:00 A.M. MT, and interested parties should contact Contract Specialist Mark A. Holland at Mark.Holland@va.gov for further information.
    Z2DA--Replace Auxiliary Chiller
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the replacement of a 120-ton auxiliary chiller and two 250 gpm pumps at Building 3 of the Fayetteville VAMC, under project number 565-24-113. The contractor will be responsible for removing the existing chiller, installing a new one of the same capacity, and ensuring integration with the existing Building Automation System, while adhering to all applicable safety and regulatory standards. This project is crucial for maintaining chilled water redundancy for the facility, ensuring continuous operation and safety for its medical services. Interested contractors, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB), must submit their bids by January 26, 2026, and can direct inquiries to Contract Specialist Michael R Proctor at Michael.Proctor2@va.gov. The estimated construction magnitude is between $250,000 and $500,000.