ACS IDS CCTV Maintenance
ID: HQ042325QE099Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS)DEFENSE FINANCE AND ACCOUNTING SVCCOLUMBUS, OH, 432131152, USA

NAICS

Security Systems Services (except Locksmiths) (561621)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS (J063)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/9f81b45705e2456eb68f9e7d13edb7e1/view
Timeline
    Description

    The Department of Defense, through the Defense Finance and Accounting Service (DFAS), is seeking qualified vendors for a firm-fixed-price contract for ACS IDS CCTV Maintenance. This procurement involves the maintenance and support of the DFAS-IN Access Control System, including LENEL System Administration, alarm monitoring, and associated hardware and software, with an anticipated ordering period from December 26, 2025, to December 25, 2030, including four one-year option periods. The contract is set aside for 100% small businesses, with a maximum value of $25 million, and requires vendors to meet specific qualifications, including certifications and past performance evaluations. Interested parties must submit their quotes by October 28, 2025, and direct any inquiries to Laura B. Price at Laura.B.Price7.civ@mail.mil or by phone at 667-894-8772.

    Point(s) of Contact
    Laura B. Price
    (667) 894-8772
    Laura.B.Price7.civ@mail.mil
    Files
    Title
    Posted
    RFQ - HQ042325QE099.pdf
    This government Request for Quote (RFQ) is for a single-award, firm-fixed-price contract for ACS IDS CCTV Maintenance, with an anticipated ordering period from December 26, 2025, to December 25, 2030, including option years. The acquisition is a 100% Small Business set-aside, with a NAICS code of 561621 and a maximum value of $25,000,000.00. The Defense Finance and Accounting Service (DFAS) Columbus is the issuing office, and DFAS Indianapolis is the inspection and acceptance location. Key requirements include maintenance of the DFAS-IN Access Control System (ACS), encompassing LENEL System Administration, Alarm Monitoring, Video Viewer, automatic door openers, and associated hardware and software. Contractors must comply with specific FAR and DFARS clauses, including those related to electronic invoicing via Wide Area WorkFlow (WAWF) and a prohibition on procuring covered semiconductor products and services from companies providing them to Huawei. The Service Contract Act of 1965 applies, with Wage Determination Number IN20250002. Option clauses for extending services and the contract term are included, along with item unique identification and valuation requirements for delivered items.
    RFQ Instructions for vendors.docx
    The Defense Finance and Accounting Service (DFAS) issued a Request for Quotation (RFQ) HQ042325QE099 for ACS IDS CCTV Maintenance, seeking a single-award, Firm Fixed Price Contract. Vendors must submit quotes for all work by October 28, 2025, at 5:00 PM EST, with questions due by October 15, 2025, at 12:00 PM EST, to Laura B. Price. Quotes require specific attachments for Certifications (Factor 1), Past Performance (Factor 2), and Price (Factor 3), adhering to formatting and page limits. Evaluation prioritizes Certifications (must be "Acceptable"), then Past Performance over Price, though price importance increases if other factors are equal. Vendors must be LEVEL/On-Guard certified and authorized Bosch and DMP Intrusion Detection System resellers. Past performance evaluation considers up to three recent and relevant contracts, with questionnaires sent directly to contracting officers. Price will be evaluated for reasonableness, including options and an Option to Extend Services.
    RFQ PWS ACS IDS Camera.docx
    This contract outlines the requirements for maintenance, on-call service, and installation/removal of CCTV, Intrusion Detection System (IDS), and Access Control System (ACS) equipment at the Defense Finance and Accounting Service-Indianapolis (DFAS-IN). The scope includes ensuring full operational status of LENEL ACS and DMP/Bosch IDS, encompassing card readers, IP cameras, and various security components. The contract is for one year with four one-year options, not exceeding five years. Key requirements include 24/7 telephone consultation with a two-hour response, four-hour on-site emergency repair (completed within 24 hours), and twenty-four-hour non-emergency repair (completed within five business days). The contractor must possess LENEL/On-Guard certifications and be a LENEL, Bosch, and DMP reseller. Personnel must be U.S. citizens, undergo a favorable Tier 3 background investigation, and adhere to strict security protocols, including mandatory training and incident reporting. The government will monitor performance via a Quality Assurance and Surveillance Plan and monthly uptime reports, expecting a 90% system availability.
    RFQ Redacted JA_Redacted.pdf
    RFQ Redacted JA.pdf
    RFQ Schedule of Items.docx
    The document HQ042325QE099 is a Request for Quote (RFQ) from DFAS-Indianapolis for ACS IDS CCTV Maintenance. It outlines a schedule of items for 12 months of maintenance services across multiple contract line item numbers (CLINs). The RFQ requires vendors to provide unit and total prices for these services. Additionally, it requests vendor business information including name, point of contact, phone, email, CAGE Code/DUNS No., Tax Identification No., and Place of Manufacture. Quotes must remain valid for a minimum of 60 days and be fixed for the performance period. Bidders are instructed to refer to an attached Performance Work Statement (PWS) for more details and to return FAR Full Text Provisions with their quote.
    RFQ Wage Determination.pdf
    Lifecycle
    Title
    Type
    ACS IDS CCTV Maintenance
    Currently viewing
    Sources Sought
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