R617--Section 508 Remediation Services (VA-24-00063187)
ID: 36C77624R0132Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFPCAC HEALTH INFORMATION (36C776)INDEPENDENCE, OH, 44131, USA

NAICS

Custom Computer Programming Services (541511)

PSC

SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES (R617)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for Section 508 Remediation Services under solicitation number VA-24-00063187, specifically set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC). The objective of this procurement is to ensure that digital training materials comply with accessibility standards mandated by Section 508 of the Rehabilitation Act, which includes thorough review and remediation of various document formats such as MS Office, Adobe, HTML, and multimedia. This initiative is crucial for promoting inclusivity and accessibility within federal programs, ensuring that all materials are usable by individuals with disabilities. Interested contractors must submit their proposals by September 11, 2024, at 4 PM Eastern Time, and can direct inquiries to Contract Specialist Wayne Klotzbach at Wayne.klotzbach@va.gov.

    Point(s) of Contact
    Wayne KlotzbachContract Specialist
    Contract Officer
    Allison Ianniello
    Wayne.klotzbach@va.gov
    Files
    Title
    Posted
    The Department of Veterans Affairs seeks Section 508 Remediation Services for accessibility compliance. The focus is on reviewing and remediating learning products, including document remediation, audio transcription, voice narration, captioning, and eLearning course testing. The contract, worth around $3 million, is firm-fixed-price with four optional years. Services include analyzing task complexity, DHS certification, and ensuring understanding of Section 508 standards. Mandatory deliverables include monthly reports and various accessibility-related services, such as transcribing, narrating, and captioning, with associated turnaround times. Evaluations will consider technical approach, past performance, and price. Key dates include a response deadline of August 16, 2024.
    The Department of Veterans Affairs is seeking a contractor to provide Section 508 Remediation Services, which involves ensuring accessibility compliance for various digital materials. The solicitation, amended here, outlines the requirements for this work, emphasizing the need for pricing details and technical capabilities. Contractors must demonstrate their ability to meet the $25K per year threshold for past performance and provide a Quality Assurance Surveillance Plan. The VA seeks clarity on pricing structures and confirms that no onsite work is required. Contractors must respond by the extended deadline to be considered for this opportunity, which holds potential annual labor value of around $24.5 million.
    The Department of Veterans Affairs seeks DHS-certified Trusted Tester services for Section 508 Remediation, a crucial aspect of testing and certifying electronic accessibility for individuals with disabilities. Offerors are required to provide DHS certification and examples of remediated documents showcasing their ability to handle varying complexity levels. The VA plans to award an IDIQ contract based on technical acceptability and lowest price, with a focus on ensuring adequate price competition. Proposals must be submitted electronically by the 16th of August, 2024, and include detailed sections on technical capability, past performance, and pricing schedules. This amendment clarifies the pricing submission requirements and emphasizes the consequences of proposal non-compliance.
    The Department of Veterans Affairs issues an amendment to a previous combined solicitation for Section 508 Remediation Services. The amendment extends the response date to August 16, 2024, and provides an opportunity for offerors to acknowledge receipt of the changes made in a prior amendment. It does not alter the terms and conditions of the original solicitation. Offerors are required to acknowledge this amendment using the specified methods, failing which their offers may be rejected. This amendment is essential for administrative clarity and ensures all offerors are on the same page regarding the solicitation's terms.
    The document outlines an amendment to a previously issued solicitation for Section 508 Remediation Services (Solicitation Number: 36C77624R0132) by the Department of Veterans Affairs. The response deadline is set for September 11, 2024, at 4 PM Eastern Time. The procurement office is located in Independence, OH, and the project is designated for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC). The amendment aims to update the initial solicitation details and provide additional associated documents for bidders, including evaluation criteria and service requirements. The importance of this solicitation lies in ensuring compliance with accessibility standards, as mandated by Section 508 of the Rehabilitation Act, promoting inclusivity for disabled individuals within federal programs. The provided appendices contain critical information necessary for potential contractors to submit accurate and compliant proposals.
    The document is an amendment to a prior combined solicitation for Section 508 Remediation Services by the Department of Veterans Affairs, identified by the solicitation number 36C77624R0132. The response deadline for interested contractors is set for September 11, 2024, at 16:00 Eastern Time. The solicitation is specifically set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and falls under the Product Service Code R617 and NAICS Code 541511. The contracting office is located at 6100 Oak Tree Blvd, Suite 490, Independence, OH, with Wayne Klotzbach as the Contract Specialist and Allison Ianniello as the Contract Officer, both reachable via their respective emails. The office requires that all responses be archived for 60 days post-submission. Additional relevant documents include an Excel attachment and a Q&A document labeled Amendment 0004 which may provide further insights into the solicitation. The document underscores the VA's commitment to ensuring accessibility in their services and adhering to federal procurement standards.
    This government solicitation document outlines the instructions and requirements for submitting proposals in response to an RFP for an Indefinite Delivery Indefinite Quantity (IDIQ) contract. The contract will be awarded to the responsible offeror demonstrating the best value, primarily based on technical acceptability and lowest price. The proposal submission requires adherence to detailed formatting and content guidelines, including the organization into four volumes: Cover Page, Technical Capability, Past Performance, and Pricing. Deadlines for proposal submissions and inquiries are specified, with all questions directed to designated Contracting Officers. The technical capability section emphasizes the requirement for contractors to demonstrate expertise in accessibility remediation in accordance with Section 508 and WCAG standards. Past performance references should be relevant and recent, while pricing must show reasonableness and completeness. The document stresses that failure to comply with the specified requirements could render a proposal ineligible for award, underscoring the importance of detailed and accurate proposals. This solicitation exemplifies the rigorous standards and procedures typical of government contracting, aimed at ensuring fair competition and quality outcomes.
    The document outlines the evaluation process for offers under a government solicitation for a firm fixed price IDIQ contract. The government will select the most advantageous offer using the Lowest Price Technically Acceptable (LPTA) method, focusing on three evaluation factors: Technical Capability, Past Performance, and Price. Technical Capability must meet specific sub-factors, including providing evidence of a DHS certified trusted tester and successfully remediating provided sample documents according to accessibility standards. Past Performance will assess the offeror's history of delivering relevant services to gauge reliability. A rating of "Acceptable" in past performance is required for eligibility. Price evaluation is based on the total evaluated amount, calculated from annual item costs. The document emphasizes the need for complete, reasonable, and balanced pricing for consideration, stating that a proposal lacking clarity or balance may be rejected. Overall, the evaluation aims to ensure that the awarded contractor meets the necessary technical, performance, and pricing criteria established by the government.
    The document addresses the VA's requirements for Section 508 Remediation Services, specifically focusing on accessibility and document formatting standards. Key points include adherence to Web Content Accessibility Guidelines (WCAG) 2.2 AA, and clarification that remediation will only cover supplied documents, excluding any linked content. Bidder submissions should be made in the native file format of the original documents. Regarding font usage, the VA does not favor any specific font, provided it does not lead to character encoding issues. The VA also mandates following the VA.gov content style guide and APA formatting for references. This document serves to provide clarity on the expectations and requirements for vendors responding to the RFP, ensuring compliance with federal accessibility standards and maintaining proper documentation practices. Overall, it emphasizes the importance of accessibility and format consistency in government documents.
    The document outlines a series of defects identified in a presentation, specifically noting errors on various slides. The main defects include a spelling mistake in the footer and inadequate alt text descriptions for images, as well as a non-logical reading order of slide content. For each defect, the document specifies the location and provides a detailed correction description, which includes correcting misspellings, improving alt text clarity, and reordering elements for logical flow. This information serves as a means to ensure that the visuals and text in the presentation meet accessibility and usability standards. The systematic identification and correction of such defects are crucial for compliance with government RFPs and grants, where clarity and adherence to guidelines are essential in proposal submissions. Overall, the document underscores the importance of attention to detail in presentations, particularly in contexts related to federal and state/local requests for proposals and funding opportunities.
    This document outlines modifications to an existing federal Request for Proposal (RFP) that requires alterations to the Instructions to Offerors and Evaluation Criteria. The amendments are specified in FAR 52.212-1 and FAR 52.212-2, which mandate the submission of three revised sample documents, alongside an updated Performance Work Statement (PWS) that includes highlighted amendments for clarity. Offerors are instructed to remediate the samples and return them with an accompanying Error Correction List, which identifies discrepancies for each document, as well as a completed SectionBCLINs Excel file. The need for these modifications emphasizes the importance of compliance with standardized federal procurement practices, aiming to ensure accurate and accountable submissions from potential contractors. The document serves as guidance for offerors, providing essential details for meeting submission requirements in the context of federal grants and contracts.
    The Institute for Learning, Education and Development (ILEAD) mandates the provision of Section 508 Remediation Services to ensure digital training materials created by the Department of Veterans Affairs comply with accessibility standards. The project entails thorough review and remediation of various formats such as MS Office, Adobe, HTML, and multimedia, addressing specific tasks like document formatting, audio transcription, audio description, professional voice narration, captioning, and eLearning course testing. Contractors must have DHS certification and a comprehensive understanding of Section 508 standards. The document outlines a structured approval process for task analysis, deliverable timelines, responsibilities regarding project oversight, and the quality control program. Compliance with Web Content Accessibility Guidelines (WCAG) is emphasized throughout, promoting full accessibility for diverse audiences within the VA system. Regular progress reports and deliverables are mandated, reinforcing the government’s commitment to maintaining high standards in accessibility and usability as an integral component of its training and informational resources. This initiative underlines the VA's dedication to inclusivity and compliance with federal regulations regarding electronic communication and information technology.
    The document presents a training module focused on intravenous (IV) infusions for managing acute pain, specifically utilizing ketamine and lidocaine. The training, aimed at healthcare professionals, covers essential aspects of IV ketamine administration, including its mechanism of action, patient selection criteria, safety monitoring, and implementation strategies in clinical settings. Key points include ketamine’s effectiveness in providing analgesia and its opioid-sparing properties while maintaining respiratory function. Patient selection is critical, with emphasis on contraindications such as hypersensitivity, uncontrolled hypertension, and active psychosis. The document underscores monitoring requirements during treatment, like tracking vital signs and pain levels, along with recommendations for dosing based on ideal body weight. Additionally, it details adverse effects and mitigation strategies for psychomimetic effects, highlighting the importance of credentialing personnel for infusion administration. Overall, this training module aims to ensure safe and effective use of IV medications in the treatment of acute pain, aligning with health regulations and practice standards. The implementation insights provided are essential for healthcare facilities looking to optimize pain management protocols.
    The document serves as a Quick Reference Guide for initiating therapy in patients with Parkinson's Disease (PD), developed by movement disorder experts from the Parkinson’s Disease Research, Education and Clinical Centers (PADRECCs). It emphasizes the importance of assessing patients for a history of Impulse Control Disorder (ICD) behaviors before starting dopamine agonist therapy. A structured algorithm is provided to guide clinical decision-making without overriding professional judgment. It outlines various medications used to treat PD, specifying their starting doses, typical daily doses, and common side effects, including potential interactions. Each medication’s profile is summarized, alongside warnings for monitoring symptoms and potential adverse effects related to therapy. The document also offers contact information for various PADRECC centers to assist healthcare providers seeking further guidance or consultations. Overall, this guide aims to enhance the initiation of effective treatment for Parkinson's Disease while ensuring patient safety and tailored therapeutic approaches, reflecting best practices established in the medical community for government-funded healthcare initiatives.
    The document focuses on Diabetes Self-Management Education and Support, emphasizing the importance of nutrition in managing diabetes effectively. It outlines key objectives, which include understanding food's impact on glucose levels, identifying carbohydrates in food, and creating a healthy meal plan. The content is structured around five main components of healthy eating: portion control, meal planning, food quality, adherence to the Mediterranean dietary approach, and carbohydrate counting. Key strategies include using portion size comparisons to guide servings, meal planning to stabilize blood sugar, and focusing on high-quality, whole foods. Specific meal planning tips are provided for dining out, holiday celebrations, and grocery shopping. The document highlights the Mediterranean Diet's benefits, recommending an increase in healthy fats and whole grains while reducing processed foods and sugars. In the context of government RFPs and grants, this resource appears to support initiatives aimed at improving public health by equipping individuals with the knowledge necessary to manage diabetes through diet. It proposes a framework for program implementation that can be utilized by healthcare providers, dietitians, and community organizations to promote healthier lifestyle choices among people with diabetes.
    The document outlines a series of federal and state RFPs related to project management, document remediation, audio transcription, audio description, professional voice narration, captioning, eLearning testing, and monthly reporting for multiple option years. It specifies tasks and deliverables required for each project, providing a detailed layout of sections and complexity levels, often categorized by option years 1 through 4. Each section includes unit prices, units of measure, and instructions for specifying the price per unit for the quantities listed. The emphasis is on providing clear pricing structures to aid in budgeting and financial planning for government contracts. The document encourages precise completion of highlighted price fields without assumptions, stressing the importance of compliance with established guidelines for federal and state procurement processes. This systematic organization is aimed at ensuring transparency and accuracy in funding allocations across various governmental projects.
    Lifecycle
    Title
    Type
    Combined Synopsis/Solicitation
    Similar Opportunities
    7A21--IVC - Site Scheduling Tool (VA-24-00045496)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the acquisition of a Site Scheduling Tool, identified as IVC - VA-24-00045496, under solicitation number 36C10B24Q0315. The primary objective is to procure a robust software solution that facilitates efficient scheduling of conference rooms and cubicles, integrating seamlessly with MS Outlook Exchange and adhering to VA security protocols, including FedRAMP authorization. This procurement is a total small business set-aside, emphasizing the VA's commitment to supporting small enterprises in delivering technology solutions that enhance service delivery. Interested vendors should contact Contracting Officer Peter T. Lewandowski at Peter.Lewandowski@va.gov or 512-981-4474 for further details, with proposals due by the specified deadlines for evaluation based on technical merit and price reasonableness.
    R499--ANNUAL WORKPLACE EVALUATIONS & PHYSICAL SECURITY ASSESSMENTS
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Veterans Benefits Administration (VBA), is seeking bids for Annual Workplace Evaluations and Physical Security Assessments across its regional offices and out-based locations throughout the United States and its territories. This procurement aims to ensure the safety and security of the VBA's facilities and operations, highlighting the importance of maintaining a secure environment for veterans and staff. The contract will be a firm-fixed price award, exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), with the applicable NAICS code being 541690 for Other Scientific and Technical Consulting Services. Interested vendors should monitor the Contract Opportunities section on SAM.gov for the forthcoming Request for Quote (RFQ) and submission instructions, which is expected to be posted within the next seven days. For further inquiries, vendors may contact Contracting Officer Gregory Stevens at gregory.stevens@va.gov or by phone at 313-354-2194.
    R499--Copy of Small Business Event | VBA Office of Mission Support Virtual Industry Day Session | Cisco Webex Nov 20 | Amendment 7
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is hosting a Virtual Industry Day on November 20, 2024, aimed at engaging small and disadvantaged businesses, particularly those owned by veterans, in opportunities with the Veterans Benefits Administration (VBA) Office of Mission Support (OMS). The event, conducted via Cisco Webex, will provide insights into various federal socio-economic classifications and present business opportunities across multiple divisions, including vocational rehabilitation and computer systems design. Interested participants must register through the VA’s VetBiz Portal, with a response deadline set for November 19, 2024, at 12:00 PM Eastern Time. For further inquiries, attendees can contact the event planning team at DirectAccess@va.gov or by phone at 202-461-4694.
    C211--589A6-24-407, Upgrade Bldg 71 Restrooms for ADA Compliance
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to provide architectural services for upgrading restrooms in Building 71 at the VAMC Leavenworth to ensure compliance with the Americans with Disabilities Act (ADA). The project involves comprehensive design and construction documentation, including field investigations, schematic development, and cost estimates, with an estimated construction cost ranging from $500,000 to $1 million. This initiative underscores the VA's commitment to enhancing accessibility within its facilities while promoting the involvement of veteran-owned businesses in the contracting process. Interested firms must submit their qualifications by November 6, 2024, at 10:00 AM Central Time, via email to the Contracting Officer, Tim Parison, at timothy.parison@va.gov, and must adhere to the specified guidelines and requirements outlined in the notice.
    ChooseVA Sources Sought
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified contractors to provide strategic and tactical communications support for its ChooseVA initiative. The contractor will be responsible for creating a variety of communication materials, including videos, logos, digital media, billboards, and pamphlets, aimed at enhancing public and internal communications regarding VA services. This procurement is crucial for fostering veterans' awareness and engagement with available services through coordinated outreach efforts, ensuring all products comply with Section 508 accessibility standards. Interested organizations should submit their capabilities and qualifications to Justin Cole at Justin.Cole4@va.gov or Christina Brown at christina.brown13@va.gov, with responses encouraged to inform the procurement process as there is no current solicitation.
    DA01--Data and Analytics Integrated Modernization and Operations (DAIMO) - RFI (VA-24-00013843)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified small businesses to participate in the Data and Analytics Integrated Modernization and Operations (DAIMO) initiative, aimed at enhancing operational efficiency through data analytics solutions. This procurement effort will be solicited as a total Small Business set-aside under the General Services Administration (GSA) Multiple Award Schedule, specifically targeting Special Item Number 54151S. The initiative is part of the VA's strategic focus on modernizing operations and improving service delivery to veterans, with a significant emphasis on including Service-Disabled Veteran Owned Small Businesses (SDVOSB) and other small business concerns. Interested vendors should monitor the solicitation for updates regarding the release date and are encouraged to reach out to the primary contacts, Dan DiNocera and Sean Doyle, via email at daniel.dinocera@va.gov and sean.doyle@va.gov, respectively, for further inquiries.
    Z1DZ--523A5-24-010 Expansion Joint Corrections
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the "523A5-24-010 Expansion Joint Corrections" project at the VA Medical Center in Brockton, MA. This project involves the replacement of existing expansion joints and the installation of new flooring, with an estimated contract value between $500,000 and $1,000,000, specifically set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The work must adhere to strict safety and operational protocols due to the presence of patients, and contractors are required to submit bids electronically by 2:00 PM EST on November 12, 2024, following a pre-bid site visit on October 22, 2024. For further inquiries, interested parties can contact Contracting Officer Heather M Libiszewski-Gallien at heather.libiszewski-gallien@va.gov.
    DA01--VA-25-00010161 Health Information Coding, Billing, and Auditing (HICBA) VistA Integration, Reporting and Revenue (VIRR), New Contract
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for the Health Information Coding, Billing, and Auditing (HICBA) VistA Integration, Reporting, and Revenue (VIRR) project under solicitation number 36C10B25Q0050. The objective is to procure a Commercial-Off-The-Shelf (COTS) software solution that integrates with the existing VistA system to enhance coding, billing compliance, and reporting capabilities across over 140 medical centers nationwide. This initiative is crucial for improving operational efficiency and data accuracy within the Veterans Health Administration, ultimately enhancing the services provided to veterans. Interested vendors must submit their responses by November 13, 2024, at 10:00 AM Eastern Time, and can direct inquiries to Contract Specialist Lauren H. Sankar at lauren.sankar@va.gov or by phone at 848-377-5125.
    DA01--Benefits Enterprise Services - Base Year + 4 (BID Re-compete) (VA-25-00006417)
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking information from qualified vendors regarding the Benefits Enterprise Services (BES) contract, which encompasses a base year plus four additional years for computer systems design services. This Request for Information (RFI) aims to gather insights to refine the acquisition strategy and develop a Performance Work Statement (PWS) for comprehensive development, security, and operations (DevSecOps) support, particularly in modernizing systems that enhance benefits delivery to Veterans and their families. The initiative is crucial for improving the efficiency and effectiveness of various technology systems, including those related to memorial benefits, appeals, and benefits integration, ensuring that services are aligned with the VA's mission to provide timely and dignified support to Veterans. Responses to this RFI are due by 1:00 PM EST on December 2, 2024, and should be submitted via email to the designated contract specialists, with a page limit of 15 pages and no marketing materials allowed.
    R499--Small Business Event | RPO West Quarterly Virtual Business Opportunity Session | Cisco Webex Dec 10 | Amendment 7
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is hosting a Small Business Event, specifically the RPO West Quarterly Virtual Business Opportunity Session, scheduled for December 10, 2024, via Cisco Webex. This session aims to inform small businesses about potential procurement opportunities within the VA’s logistics and procurement office, with a focus on enhancing understanding of the federal contracting process and regulatory requirements. The event will cover various North American Industry Classification System (NAICS) codes, particularly targeting Veteran-Owned and Service-Disabled Veteran-Owned Small Businesses to promote diversity in government contracting. Interested participants should register early due to limited capacity and can direct inquiries to the Direct Access Program at DirectAccess@va.gov or by calling 202-461-4694. Responses to the notice are due by noon on September 12, 2024.