The presolicitation notice outlines a request for hotel/motel services related to the Robert J. Dole VA Medical Center in Wichita, Kansas, for fiscal year 2025. The contracting office, operated by the Department of Veterans Affairs, has a designated solicitation number (36C25525Q0005) and stipulates a response deadline of October 31, 2024, at 11:00 AM Central Time. The project is classified under the Product Service Code V231 and the NAICS code 721110. Interested vendors must note that the notice is not for scheduling or booking agency services. Contact for further inquiries is provided, detailing the contracting officer, Greg McMillan, alongside the office's email and phone number. The notice emphasizes the importance of this service for veterans, thereby underpinning the federal commitment to support the healthcare needs of veterans through appropriate accommodations.

The Performance Work Statement (PWS) outlines the requirements for providing veteran lodging services for beneficiaries of the Robert J. Dole VA Medical Center in Wichita, Kansas. Due to a lack of on-site housing, the contract aims to secure accommodations at hotels/motels within a three-mile radius for veterans traveling long distances or recovering from procedures. The contractor must operate a compliant, fully furnished facility that meets local building codes, fire safety regulations, and ADA guidelines. Key requirements for the rooms include amenities like utilities, daily maintenance, and access to local phone services. The contractor must ensure a minimum of two to nine rooms are available weekly, including handicap-accessible options. The lodging service is strictly regulated, with VA personnel managing reservations and invoicing based on actual occupancy. The contract is initially established for one base year, with two potential one-year extensions. Quality assurance inspections by the VA will occur periodically to guarantee safety and compliance. This initiative reflects the government's commitment to providing necessary lodging for service members during their medical care.

This document outlines a solicitation from the Department of Veterans Affairs (VA) for hotel and motel lodging services under the requisition number 36C25525Q0005. It specifies details including the effective contract date of October 11, 2024, with bids due by October 31, 2024. The contract is open to multiple business categories, including small businesses and service-disabled veteran-owned small businesses. The anticipated total award amount is $40 million with an estimated quantity of 1,404 rooms over three annual ordering periods, beginning November 11, 2024, and concluding November 10, 2027. Key clauses include terms of payment via electronic funds transfer, contractor responsibilities for information security, and requirements for reporting and handling sensitive data. The contract emphasizes the need for compliance with various federal regulations, particularly concerning privacy and security of veterans' information. There is also a focus on the contractor’s commitment to maintaining a secured IT environment, as detailed in multiple security-related clauses. Overall, this solicitation aims to procure lodging services effectively while ensuring adherence to federal standards for security and veteran assistance, demonstrating the VA's commitment to serving veterans' needs through responsible contracting practices.