MSB Vatican floor, Rome, Italy
ID: 191T7024Q0029Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY ROMEWASHINGTON, DC, 20520, USA

NAICS

Commercial and Institutional Building Construction (236220)

PSC

MAINTENANCE OF OFFICE BUILDINGS (Z1AA)

Original Source

https://sam.gov/opp/fbe22a804e5641f2b860a13e3a9a3431/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Rome, Italy, is soliciting quotations for the installation of new wooden flooring and the replacement of baseboards in the Mel Sembler Building. The project involves removing existing carpet tiles and preparing the site for approximately 180 square meters of three-layer American walnut flooring, along with new teak veneered baseboards, while ensuring compliance with safety regulations and minimal disruption to office operations. This renovation is crucial for maintaining high standards in U.S. diplomatic facilities abroad. Interested contractors must submit their quotations electronically by September 18, 2024, at noon local time, and are encouraged to attend a site visit on September 12, 2024. For further inquiries, contact Crystal D. Sheridan at SheridanCD@state.gov or John A. Crisafulli at CrisafulliJA@state.gov.

    Point(s) of Contact
    Crystal D Sheridan
    +390646742581
    SheridanCD@state.gov
    John A. Crisafulli
    +390646742139
    CrisafulliJA@state.gov
    Files
    Title
    Posted
    Amendment 0001 - 191T7024Q0029.pdf
    This document is an amendment to solicitation 191T7024Q0029 concerning a project managed by the U.S. Tri-Mission Embassy in Rome, Italy. The amendment, effective September 12, 2024, updates the Technical Specifications and Bill of Quantities related to removal and disposal of existing carpet floor tiles in preparation for the installation of a new wooden floor. It specifies the removal process, transportation to authorized facilities, and details about new line items in the Bill of Quantities, including an approximate area of 180 square meters. Importantly, the deadline for submitting quotations remains unchanged, set for September 18, 2024, by 12:00 noon local time. The document emphasizes compliance with federal regulations regarding contract modifications, maintaining that all other terms remain effective as per the original solicitation. This action demonstrates the government’s procedural approach in contract amendments while ensuring that contractors adhere to updated specifications before project commencement.
    Attachment 1 - Technical Specifications - 191T7024Q0029_V2.pdf
    The United States Embassy to the Holy See seeks to contract the renovation of the Mel Sembler Building in Rome by replacing carpet tiles with a new wooden floor in sensitive offices. The project entails installing approximately 180 sqm of American walnut three-layer flooring and new teak veneered baseboards. The contractor must handle material supply, labor, and compliance with safety regulations, including the creation of a detailed safety plan. Work is segmented to minimize disruption, furniture movement is covered, and all debris must be removed promptly. Key steps involve risk assessment and submission of material samples for approval. The timeline for project completion is set at 15 calendar days with penalties for delays. The document contains stringent specifications regarding the materials, including compliance with European standards, color selections, and safety protocols. The renovation reflects the embassy's commitment to maintaining high standards in its facilities while ensuring a safe working environment for all personnel involved in the project. This document exemplifies the detailed structure typically found in government RFPs and grants, encompassing project scope, safety regulations, and compliance requirements.
    Attachment 1 - Technical Specifications - 191T7024Q0029.pdf
    The United States Embassy to the Holy See has issued a Request for Proposal (RFP) for the renovation of the Mel Sembler building's office floors in Rome, focusing on the installation of new wooden flooring in sensitive office spaces. The project entails replacing existing carpet tiles with approximately 180 sqm of three-layer American walnut flooring and installing new teak veneered baseboards. A comprehensive safety plan must be adhered to, meeting legal requirements for worker safety and material handling, with approvals for all materials by the Contracting Officer Representative (COR). The work must be scheduled to minimize disruption, especially in sensitive areas, with specific guidelines for noise control and timing. Vendors must submit detailed shop drawings, product data, and samples for approval, ensuring compliance with quality standards. The work is expected to be completed within 15 calendar days, with stipulated penalties for delays. The project underscores the Embassy's commitment to maintaining a safe and high-quality environment while efficiently managing construction operations.
    Attachment 2 - Bill of Quantities - 191T7024Q0029_V2.pdf
    The document outlines a detailed proposal for floor replacement and related preparations at the MSB Mezzanine Holy See Offices. It includes the removal and demolition of existing flooring elements, such as baseboards and carpet tiles, along with the loading and transportation of waste to authorized landfills. The project specifies civil works, notably the supply and installation of a new three-layer American walnut wooden floor and teak veneered baseboards. Additionally, a comprehensive safety plan must be submitted for approval, and a professional deep cleaning of the site will be conducted post-installation. The proposal follows standard practices for construction projects undertaken by government entities, emphasizing compliance, quality assurance through sample submissions, and project safety. Overall, the project aims to upgrade the office flooring while ensuring minimal disruption and adherence to safety standards.
    Attachment 2 - Bill of Quantities - 191T7024Q0029.pdf
    The document outlines a Request for Proposal (RFP) for the removal and replacement of flooring within the MSB Mezzanine Holy See Offices. The project includes several key tasks: the removal of existing baseboards, loading and transportation of demolition debris to authorized landfills, preparation and movement of furniture, as well as the installation of new flooring and baseboards. Specifically, the new flooring will comprise a three-layer American walnut design and require precise installation techniques, including the use of vinyl glue and necessary milling adjustments. Additionally, the contractor is tasked with submitting a safety plan for project approval and performing a professional deep clean of the worksite after completion. The total estimated cost for the project is €1,000.00. This RFP represents an initiative to enhance the office environment of the Holy See through infrastructure upgrades while ensuring safety and compliance with specified installation standards.
    Cover Letter 191T7024Q0029.pdf
    The U.S. Embassy in Rome, Italy, has issued a Request for Quotes (RFQ) 191T7024Q0029 for contractors to replace carpet tiles with wooden flooring in the Mel Sembler Building within the Embassy compound. Prospective offerors are invited to submit competitive quotations by September 18, 2024, at noon local time, via electronic means. The RFQ includes essential sections such as standard forms, specifications, and clauses, and advises against collusion among bidders. A site visit will be held on September 12, 2024, for interested bidders, requiring prior notification of attendees by September 10, 2024. Additionally, offerors must be registered in the System for Award Management (SAM) to be considered for the contract, as failure to register may categorize their proposals as non-responsible. The RFQ does not obligate the Embassy to award a contract and can be canceled at any time. This document outlines the procurement procedure for a significant improvement project within U.S. diplomatic facilities, emphasizing transparency and compliance within the bidding process to ensure fair competition and quality results.
    RFQ 191T7024Q0029.docx
    The U.S. Tri-Mission in Rome, Italy, has released Request for Quotation #191T7024Q0029 to solicit contractors for replacing carpet tiles with wooden flooring in sensitive offices of the Mel Sembler Building. The contractor is responsible for supplying and installing all necessary materials. A site visit is scheduled for September 12, 2024, and interested offerors must submit their details via email by September 10, 2024. Quotes must be submitted electronically by noon on September 18, 2024, without exceeding 25MB and not using cloud-based file transfers. Pricing must be a firm fixed price, covering all costs including labor and materials, while excluding VAT due to a U.S. Embassy tax exemption. Invoices should be submitted in PDF format to the designated email addresses, with payments processed upon project completion and certification. Offers will be evaluated based on price and technical compliance, with a focus on contractor qualifications and past performance in similar projects. The document incorporates several FAR and DOSAR clauses, including compliance with cybersecurity supply chain risk management policies. The overall purpose is to facilitate the renovation of U.S. government facilities while adhering to legal and regulatory standards in overseas contracting.
    SF18 191T7024Q0029.pdf
    The document is a Request for Quotation (RFQ) issued by the American Embassy in Rome, Italy, specifically regarding the replacement of carpet tiles with wooden flooring in the Mel Sembler Building's offices. The RFQ invites interested vendors to submit their quotations by a specified deadline, emphasizing that this request is not a commitment by the government to purchase or cover any costs related to the quotation preparation. The summary includes essential sections such as the issuing office's contact information, detailed itemization of supplies/services needed, quantity, unit price, and the discount for prompt payment. Vendors are instructed to complete any attached certifications or representations related to the quotation. This request signifies the embassy's intent to procure interior renovation services, aligning with government procurement practices to solicit competitive bids for improvement projects within U.S. properties abroad.
    Lifecycle
    Title
    Type
    MSB Vatican floor, Rome, Italy
    Currently viewing
    Solicitation
    MSB Vatican floor, Rome, Italy
    Presolicitation
    Similar Opportunities
    Replacing Carpet Flooring
    Active
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Rome, Italy, is preparing to issue a Request for Quotation (RFQ) for the replacement of approximately 80 square meters of carpet flooring in an office space within the embassy compound. This project requires qualified technicians to carefully remove the existing carpet and install new flooring, with oversight from a certified Cultural Heritage Restorer to ensure compliance with preservation standards. Interested companies must express their interest by August 31, 2024, and provide necessary documentation, including a valid Italian Company Registration Report, to receive the solicitation package. For further inquiries, potential bidders can contact Crystal D. Sheridan at SheridanCD@state.gov or Ms. Tiziana Carfora at CarforaT@state.gov.
    Chancery Carpet Tiles Replacement, Rome, Italy
    Active
    State, Department Of
    Presolicitation notice from the Department of State: Chancery Carpet Tiles Replacement in Rome, Italy. The notice states that the Embassy of the United States in Rome will be launching a solicitation on SAM.gov for the replacement of existing carpet floor tiles in several offices within the Chancery building. The contractor will be responsible for providing labor, material, and equipment for the project. The estimated cost of the project is between $25,000 and $100,000. All responsible sources are encouraged to submit a proposal. The contract will be awarded based on the initial offer without discussion and will be a firm-fixed price type purchase order. The government is planning a pre-quotation conference and site visit, the details of which will be provided in the solicitation. All contractors must be registered in the SAM Database prior to submitting an offer. Electronic submission of offers is allowed, with a maximum email size of 25MB.
    Residence Renovation - Marble Replacement
    Active
    State, Department Of
    The U.S. Embassy in Quito, Ecuador, is seeking qualified contractors for a residence renovation project focused on marble floor replacement under RFQ 19EC7524Q0015. The project requires comprehensive services, including professional labor, materials, and execution, to be completed within a 40-day timeframe, with a firm-fixed price contract awarded to the lowest priced technically acceptable offeror. This renovation is crucial for maintaining the Embassy's facilities to U.S. standards, ensuring quality and compliance with safety regulations throughout the process. Interested vendors must submit their quotations electronically by September 26, 2024, and are encouraged to attend a pre-quotation conference and site visit on September 23, 2024, for further details. For inquiries, contact Jose Balseca at BalsecaJJ@state.gov or Deryl van Coblijn at VanCoblijnDS@state.gov.
    Ashgabat Post Engineered hardwood flooring
    Active
    State, Department Of
    The U.S. Embassy in Ashgabat, Turkmenistan, is soliciting quotations for the procurement of engineered hardwood flooring under Request for Quotations (RFQ) Number PR12846382. The Embassy aims to award a Purchase Order to the responsible vendor that submits the lowest acceptable quotation, with no discussions anticipated unless necessary. The flooring must meet specific requirements, including a minimum thickness of 10 mm and a durable finish suitable for refinishing, reflecting the Embassy's commitment to high-quality materials. Quotations are due by 5:00 PM Ashgabat time on September 19, 2024, and must be submitted in sealed envelopes or via email to the designated procurement contacts, Dana R Williams and Ashgabat Procurement, at the provided email addresses.
    U.S. Embassy Warsaw, Patio Annex Building Rehabilitation Project. Replacement of stone tiles at exterior terrace and stairs
    Active
    State, Department Of
    The U.S. Department of State is seeking qualified contractors for the rehabilitation of the Patio Annex Building at the U.S. Embassy in Warsaw, Poland. The project involves the renovation of the granite patio terrace, front porch, and stairs, requiring compliance with both EU and U.S. construction standards. This initiative is crucial for maintaining the functionality and safety of embassy facilities, with an estimated project value between $100,000 and $250,000, and a planned start date in May 2025. Interested contractors must submit their quotes by September 18, 2024, and can contact Michael B. Rigby at warsawproc@state.gov for further information.
    PMSC Exterior Building Cleaning
    Active
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Pristina, Kosovo, is soliciting quotations for exterior building cleaning services under Request for Quotations (RFQ) number 19KV4224Q0016. The contract aims to maintain the cleanliness and upkeep of the embassy's facilities, including windows and associated structures, with services required semiannually over a base year and four potential option years. This procurement emphasizes the importance of safety, compliance with environmental guidelines, and the use of qualified personnel, ensuring that the embassy's facilities are well-maintained and operationally safe. Interested vendors must submit their quotations electronically by September 23, 2024, at 12:00 local time, and are encouraged to attend a site visit scheduled for September 12, 2024, at 10:00 AM. For further inquiries, vendors can contact Barbara Grub at GrubBL@state.gov or Burim Buza at BuzaBM@state.gov.
    Residence Renovation (Kitchen and Master Bedroom)
    Active
    State, Department Of
    The U.S. Embassy in Quito, Ecuador, is soliciting quotes for residence renovation services, specifically for the kitchen and master bedroom of a government-owned residence. The project requires comprehensive restoration services, including professional labor, materials, and equipment, with a completion timeline of 90 calendar days from the start date. This renovation is crucial for maintaining the embassy's residential facilities, ensuring they meet operational standards and safety regulations. Interested contractors must submit their quotations electronically by September 25, 2024, and are encouraged to attend a pre-quotation conference and site visit on September 23, 2024. For further inquiries, potential bidders can contact the embassy at QuitoProcurement@state.gov.
    Space Reconfiguration & Furniture Installation Project for US Embassy Harare, Zimbabwe
    Active
    State, Department Of
    The Department of State is soliciting proposals for the Space Reconfiguration & Furniture Installation Project at the U.S. Embassy in Harare, Zimbabwe. This project requires skilled furniture installers to reconfigure existing workspaces by adding 29 workstations and involves the provision of materials, tools, and labor for the installation of modular and freestanding furniture. The initiative is crucial for enhancing operational efficiency within the embassy's workspace, reflecting the U.S. government's commitment to maintaining effective environments at its foreign missions. Interested contractors must attend a pre-proposal conference on September 20, 2024, and are required to submit an Access Clearance Form by September 18, 2024, to gain entry to the site. For further inquiries, contact Joseph Anderson or Annie Chinyanganya at hararegsoprocurement@state.gov.
    U.S. EMBASSY LISBON, PORTUGAL - MANOR HOUSE RENOVATION
    Active
    State, Department Of
    The U.S. Embassy in Lisbon, Portugal, is seeking qualified contractors for renovation services at the Manor House, as outlined in Solicitation Number 19P05024Q0025. The project includes comprehensive upgrades such as bathroom renovations, installation of specified materials, and adherence to aesthetic guidelines, with a focus on modernizing the facilities while ensuring compliance with local and U.S. regulations. Interested parties must register in the System for Award Management (SAM) and submit their quotations by June 19, 2024, with a site visit scheduled for June 3, 2024, and all inquiries due by June 7, 2024. For further information, contact Ana Paula Saint Aubyn at SaintAubynAP@state.gov or Jose Gregorio at gregoriojm@state.gov.
    RFQ for bathroom renovation & re-piping services
    Active
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Berlin, is soliciting quotations for bathroom renovation and re-piping services at a residential property located in Berlin-Dahlem. The project involves the complete renovation of three bathrooms and a guest toilet, as well as the re-piping of potable water lines from the basement to various fixtures throughout the house, which includes six bathrooms, two laundry areas, and two kitchens. This renovation is crucial for maintaining the functionality and safety of the embassy's residential facilities. Interested contractors must submit their quotations by September 20, 2024, at 17:00, and can request the solicitation documents by contacting the Berlin Procurement Team at BerlinEinkauf@state.gov.