Fleet Program Toll Management Transponders Services
ID: HQ003425QE014Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEWASHINGTON HEADQUARTERS SERVICES (WHS)WASHINGTON HEADQUARTERS SERVICESWASHINGTON, DC, 203011000, USA

NAICS

Other Support Activities for Road Transportation (488490)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- OTHER: OTHER (V999)

Original Source

https://sam.gov/opp/10d96e5b32c4494bac1331e8476a6653/view
Timeline
    Description

    The Department of Defense, through the Washington Headquarters Services, has announced the cancellation of Solicitation HQ003425QE014 for Fleet Program Toll Management Transponders Services and intends to award a sole source contract to the Virginia Department of Transportation (VDOT) for EZ Pass services. This decision follows the receipt of two responses to the initial solicitation that did not meet the necessary requirements, leading to the conclusion that VDOT is the only provider capable of supplying the required toll management transponders. The Virginia E-ZPass system is crucial for facilitating cashless tolling, enhancing traffic flow, and providing reduced toll rates to account holders. For further inquiries, interested parties may contact Yolnie Merriweather at yolnie.t.merriweather.civ@mail.mil or 571-722-9823, or Barbara Middleton at barbara.a.middleton11.civ@mail.mil or 646-713-4403.

    Files
    Title
    Posted
    A23 Cancellation of Solicitation.pdf
    The Federal Government has canceled Solicitation HQ003425QE014 for Fleet Program Toll Management Transponders Services, having received two responses that did not meet requirements. Instead, the Government intends to award a sole source contract to the Virginia Department of Transportation (VDOT) for EZ Pass services, as VDOT is the only provider capable of supplying the necessary toll management transponders. Virginia's E-ZPass system operates within a cashless tolling framework aimed at enhancing traffic flow and lowering congestion, providing reduced toll rates to EZ Pass account holders. The acquisition follows limited source procurement procedures in accordance with Federal Acquisition Regulation (FAR) and will not entertain competitive quotations. Furthermore, the Government disclaims any responsibility for costs incurred by parties responding to both the initial solicitation and the cancellation notice. This decision underscores the unique position of VDOT in the provision of these services.
    Attachment 1 Pricing Template.xlsx
    The document outlines a Price Schedule Summary for a federal solicitation related to Toll Management Services and Transponder Equipment. It details a firm fixed-price (FFP) contract structure across one base performance period and four optional extension years. The summary lists various Contract Line Item Numbers (CLINs) for toll management services and transponders, indicating quantities but showing a total price of $0.00 for all entries. The contract is periodized into a 12-month base period followed by four options, and all services and equipment are listed with specific quantities without associated costs. This document serves to provide a structured overview of the pricing and quantity allocations necessary for bidders responding to the solicitation, emphasizing clarity in contract details for governmental procurement processes.
    Attachment 2 E-ZPass SOW.pdf
    The Pentagon Force Protection Agency (PFPA) seeks a contractor to provide Toll Management Transponder Services for its fleet of over 280 vehicles. This non-personnel services contract requires the contractor to deliver E-Z Pass transponders, equipped for use on toll roads primarily in the National Capital Region (NCR), and to establish a centralized internet-based billing and reporting system. The services aim to enhance operational efficiency by allowing authorized personnel to pass through toll checkpoints without stopping for cash payments. The contract includes providing customer support, monitoring toll charges, and developing management policies related to toll usage. The contract spans a base period of 12 months with four potential option years. Quality control and assurance provisions are integral, with expectations for accurate reporting and management of toll-related data. The contractor is responsible for the security of sensitive information and ensuring that all equipment complies with security requirements. The PFPA outlines specific tasks to be performed, such as certifying charges, monitoring usage, and managing billing, all aimed at facilitating smooth travel for official duties while maintaining compliance with relevant regulations.
    Solicitation - HQ003425QE014.pdf
    The document outlines a federal solicitation for a contract primarily aimed at acquiring E-Z Pass transponders and related equipment for the Pentagon Force Protection Agency's fleet vehicles. The requisition includes the provision of 100 transponders to facilitate seamless toll payments and enhance the efficiency of fleet operations across Maryland, Virginia, and surrounding states. The contract, with an estimated total value of USD 18 million, specifies delivery timelines from April 2025 to April 2026 and includes several option line items for additional transponders. The solicitation highlights regulatory compliance by incorporating various clauses from the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS), ensuring adherence to necessary legal and operational requirements. The contractor is responsible for providing comprehensive customer support for toll management services. This document serves as a formal request for proposals, supporting the federal government's commitment to efficient operations through small business engagement and technological advancement in transportation management.
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