Medical Coding Software, New Mexico VA Health Care System
ID: 36C26226Q0128Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Custom Computer Programming Services (541511)

PSC

HEALTH R&D SERVICES; HEALTH CARE SERVICES; BASIC RESEARCH (AN11)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/60c30071daba4b58891049b0a8c2f19e/view
Timeline
    Description

    The Department of Veterans Affairs is seeking quotes for a Medical Coding Software subscription for the New Mexico VA Health Care System, specifically through the Cooperative Studies Program Clinical Research Pharmacy Coordinating Center. The procurement aims to secure a FedRAMP-authorized or VA Technical Reference Model (TRM) approved Software-as-a-Service (SaaS) solution that includes medical coding capabilities, dictionary loads (MedDRA and WHODrug), user subscriptions for six users, software support, installation, data migration, and virtual user training. This software is critical for ensuring patient safety and compliance with reporting requirements, facilitating timely data collation for regulatory submissions and clinical trials. Interested vendors must submit inquiries by December 3, 2025, and quotes by December 12, 2025, to Katharine Robert at katharine.robert@va.gov, with the contract expected to be awarded for a one-year period from January 11, 2026, to January 10, 2027.

    Point(s) of Contact
    Katharine Robert
    katharine.robert@va.gov
    Files
    Title
    Posted
    Combined Synopsis 36C26226Q0128.docx
    The Department of Veterans Affairs (VA) is soliciting quotes for a Medical Coding Software Subscription for the New Mexico VA Health Care System. This Request for Quotation (RFQ), set aside for small businesses, seeks a firm-fixed-price contract for a one-year period from January 11, 2026, to January 10, 2027. The required software must be a FedRAMP-authorized or VA Technical Reference Model (TRM) approved Software-as-a-Service (SaaS) solution, providing medical coding, dictionary loads (MedDRA and WHODrug), user subscriptions for six users, software support, installation, data migration, and virtual user training. All inquiries must be submitted by December 3, 2025, and quotes are due by December 12, 2025, to Katharine Robert at katharine.robert@va.gov. Evaluation criteria include technical capability, past performance, and price, with an emphasis on Section 508 compliance for accessibility.
    Sources Sought Notice 36C26226Q0128.docx
    The Department of Veterans Affairs is seeking sources for a Research Medical Coding Software subscription for the New Mexico VA Health Care System. This Sources Sought Notice (36C26226Q0128) is for market research to identify qualified small businesses capable of providing MedCodr Software or a similar FedRAMP-certified solution. The software must include features like multiple dictionary support (MedDRA & WHODrug), study setup with version control, multi-user access, data import/export, auto/manual coding, reporting, and Section 508 compliance. The contract will be for one year (January 11, 2026 – January 10, 2027) and includes software licenses for six users, dictionary loads, support, installation, data migration, and virtual user training. All solutions must comply with VA technical reference models and FISMA requirements.
    Lifecycle
    Title
    Type
    Medical Coding Software, New Mexico VA Health Care System
    Combined Synopsis/Solicitation
    Medical Coding Software, New Mexico VA Health Care System
    Currently viewing
    Sources Sought
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