Hotel and Meeting Space for Annual Conference
ID: NCJC2026Type: Combined Synopsis/Solicitation
Overview

Buyer

ADMINISTRATIVE OFFICE OF THE US COURTSADMINISTRATIVE OFFICE OF THE US COURTS9TH CIRCUIT COURT OF APPEALSSAN FRANCISCO, CA, 94103, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Original Source

https://sam.gov/opp/8913f9d2a9d34b88af31ef1aec97d7e3/view
Timeline
    Description

    The Administrative Office of the US Courts, specifically the 9th Circuit Court of Appeals, is seeking proposals for hotel lodging and meeting space for its Annual Conference scheduled for July 2026. The event is expected to host approximately 950 attendees, including judiciary members, lawyers, and speakers, and will require accommodations that meet federal per diem rates, as well as meeting spaces equipped for various functions and breakout sessions. Preferred locations for the conference include Hawaii (Kauai, Maui, Oahu), Huntington Beach, CA, Portland, OR, San Diego, CA, and Seattle, WA, with a strict proposal submission deadline of November 1, 2024. Proposals must be submitted directly from hotels, as quotes from third-party agencies will not be considered, and interested parties can contact Pam O'Neill at poneill@ce9.uscourts.gov for further information.

    Point(s) of Contact
    Pam O'Neill
    poneill@ce9.uscourts.gov
    Files
    Title
    Posted
    Bid Request_NCJC 2026.pdf
    The Office of the Circuit Executive for the Ninth Circuit is requesting proposals for venue selection for its 2026 Annual Conference, aimed at judiciary members, lawyers, speakers, and staff, with an expected attendance of approximately 950. Preferred locations include Hawaii, California (Huntington Beach, San Diego), Oregon (Portland), and Washington (Seattle), with specific dates requested between July 13 and July 30, 2026. Proposals must ensure a range of accommodations for attendees, with requirements for meeting spaces suitable for various functions and breakout sessions. Key stipulations include adherence to federal per diem rates for sleeping rooms, availability of A/V support, and amenities such as high-speed internet and dining options. Preferred concessions include discounted room rates and complimentary amenities for VIP guests, with a strict deadline for proposals set for November 1, 2024. Responses are only accepted directly from hotels, prohibiting third-party agencies. This RFP highlights the government's structured process in seeking competitive pricing and quality accommodations for official events.
    Lifecycle
    Title
    Type
    Hotel and Meeting Space for Annual Conference
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Residential Reentry Center (RRC) Services and Home Confinement Services Located Within the Island of Oahu, Hawaii
    Active
    Justice, Department Of
    The Department of Justice, specifically the Federal Bureau of Prisons, is soliciting proposals for Residential Reentry Center (RRC) services and home confinement services located on the Island of Oahu, Hawaii. The primary objective of this procurement is to provide comprehensive support for federal inmates transitioning back into the community, ensuring effective case management and adherence to safety and health regulations. These services are crucial for facilitating the rehabilitation and reintegration of offenders, thereby promoting public safety and community well-being. Interested contractors must submit their proposals by December 16, 2024, with inquiries directed to Contract Specialist Kevin Hoff at khoff@bop.gov or by phone at 202-598-6164.
    Room and Conference Package Mandaue City Cebu
    Active
    State, Department Of
    The US Embassy in Manila is seeking quotations for a Room and Conference Package in Mandaue City, Cebu. The contract, planned to be awarded in the fourth week of August 2024, aims to secure accommodations and conference facilities. Prospective vendors must register in the SAM database and adhere to the specified file format and size limitations for their offers. The Embassy requires a comprehensive package that includes accommodations and conference spaces, essential for conducting official business in the region. The contract will be awarded based on the lowest priced technically acceptable offer. This opportunity is specifically for accommodations and conference services in the Philippines, crucial for diplomatic engagements and operations. Vendors interested in responding to this pre-solicitation notice should ensure their SAM registration and prepare their offers in the specified format. Contact details are available for Steven L. Ovard and RANDY D. DAYRIT at the US Embassy, Manila. The solicitation is expected to include further details, with a firm fixed price contract anticipated.
    DAC-IPAD Short Term Meeting Space December 3-4
    Active
    Dept Of Defense
    The Department of Defense, through the Washington Headquarters Services (WHS), is soliciting proposals for short-term meeting space for the dates of December 3-4, 2024. The procurement aims to secure a firm-fixed price contract for the rental of conference facilities, specifically targeting small businesses under NAICS Code 721110, which encompasses hotels and motels. This opportunity is crucial for facilitating government meetings and discussions, ensuring that the necessary space and amenities are available for effective operations. Interested vendors must submit their proposals electronically via the Procurement Integrated Enterprise Environment (PIEE) by 11:00 AM EST on October 31, 2024, and can direct inquiries to Steven Yang at steven.yang3.civ@mail.mil or by phone at 571-239-6836.
    CONFERENCE PACKAGE IN CLARK, PAMPANGA
    Active
    State, Department Of
    The U.S. Embassy in Manila is seeking proposals for a comprehensive conference package to be held in Clark, Pampanga, for a training program scheduled between December 9 and December 20, 2024. The package must accommodate up to 60 participants and include essential amenities such as a function room, meals, audio-visual equipment, Wi-Fi access, and dedicated IT support. This procurement is crucial for facilitating effective training and engagement among participants, adhering to federal regulations, including registration in the System for Award Management (SAM) and compliance with cybersecurity provisions. Quotes are due by November 4, 2024, and interested vendors can contact Michael O. Warren at ManilaPurchasing@state.gov or by phone at 63253012000 for further details.
    CASE National Business Meeting 2024
    Active
    General Services Administration
    The General Services Administration (GSA), Office of Administrative Services, is seeking a combined synopsis/solicitation for the lease/rental of conference space and facilities. The procurement target is the CASE National Business Meeting 2024, which requires a meeting space and Audio Visual (A/V) services. This meeting will take place in the Washington, DC area.
    Conference Event Space and Audio/Visual Equipment
    Active
    Homeland Security, Department Of
    The Department of Homeland Security, Office of the Chief Procurement Officer, is seeking to secure a facility rental for a large meeting space and breakout rooms in Washington, DC. This rental is for the DHS Strategic Industry Conversation event, which will be held in March 2024 in the National Capital Region. The event is a one-day conference from 8:00 am to 5:00 pm ET, with required access to the facility from 6:00 am to 6:00 pm. The facility should be located within five miles of the District of Columbia. The procurement includes conference room space and audio/visual equipment, in accordance with the Statement of Work.
    ROOM ACCOMODATION AND CONFERENCE PACKAGE IN TAGAYTAY CITY FOR DOJ/OPDAT CT
    Active
    State, Department Of
    Presolicitation notice from the State Department of a room accommodation and conference package in Tagaytay City for DOJ/OPDAT CT. This service is typically used for lodging and hosting conferences. The solicitation will be released in the last week of March 2024, and the resultant contract will be a firm-fixed price contract. Prospective offerors are required to register in the SAM Database prior to submitting offers. Electronic submission is allowed, with specific size and format requirements.
    PR14923190 ICITAP BANDUNG
    Active
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Jakarta, is soliciting proposals from qualified hotel chain companies to provide facilities and services for an event scheduled from December 8-12, 2024, in Bandung, Indonesia. The selected provider must be a four or five-star hotel with a permanent presence in Indonesia, capable of accommodating a large group with specific requirements for meeting spaces, catering, and lodging. This procurement is critical for ensuring a successful event, emphasizing the need for quality service and compliance with safety measures. Interested bidders must submit their proposals, including firm pricing in Indonesian Rupiah, by contacting Kevin S. Allen at AllenKS@state.gov or Ardi Putro at putroa@state.gov, and must be registered in the System for Award Management (SAM) prior to submission.
    Prince Jonah Kūhiō Kalanianaʻole Courtyard Inflation Reduction Act Waterproofing and Concrete Replacement – Design-Build (DB) Services
    Active
    General Services Administration
    The General Services Administration (GSA) is seeking qualified contractors for the design-build services related to the waterproofing and concrete replacement of the Prince Jonah Kūhiō Kalanianaʻole Federal Building and U.S. Courthouse in Honolulu, Hawaii. The project aims to address significant water infiltration issues in the courtyard, enhance exterior aesthetics, and ensure compliance with sustainability standards under the Inflation Reduction Act (IRA), utilizing low embodied carbon materials. This federal facility serves multiple government agencies and is critical for operations in the region, making the successful execution of this project essential for maintaining its functionality and historical integrity. Interested firms must submit their proposals by December 9, 2024, with an estimated project value between $5 million and $10 million; for further inquiries, contact Krista M. Miller at krista.miller@gsa.gov or 415-522-4157.
    Bunkrooms
    Active
    Dept Of Defense
    The Department of Defense, specifically the Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF), is seeking qualified small businesses to provide lodging services through a Sources Sought Notice. The requirement includes two individually occupied lodging rooms, centrally located between the Controlled Industrial Areas and the Intermediate Maintenance Facility, with a travel time of 5-10 minutes, and operational availability 24/7 for a duration of 365 days. Each room must be equipped with essential amenities such as a bed, linens, a bathroom, and privacy features, along with parking for two vehicles. Interested parties must submit their capability statements by 3:00 PM HST on October 25, 2024, to the primary contact, Colby Teruya, at colby.m.teruya.civ@us.navy.mil.