S209--Linen/Laundry Services - Northeast Ohio VA Medical System Cleveland VA Medical Center and Supported CBOCs
ID: 36C25026Q0095-0001Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Linen Supply (812331)

PSC

HOUSEKEEPING- LAUNDRY/DRYCLEANING (S209)

Original Source

https://sam.gov/workspace/contract/opp/bf63115446c6419c8c9edc1b2e95ddf6/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for linen and laundry services for the Northeast Ohio VA Medical System, specifically the Cleveland VA Medical Center and its associated Community Based Outpatient Clinics (CBOCs). The procurement aims to secure comprehensive hospital linen laundering services, including patient clothing, specialty items, and uniform purchases, with a focus on maintaining high standards of hygiene and service delivery. This contract, which is open to full and open competition, has an estimated total value of $8,900,000 over its performance period, which includes a base period from April 1, 2026, to August 31, 2026, and three option years extending through August 31, 2029. Interested vendors must submit their quotations by January 16, 2026, and can direct inquiries to Contract Specialist Joshua Kovar at Joshua.Kovar@va.gov.

    Point(s) of Contact
    Joshua KovarContract Specialist
    Joshua.Kovar@va.gov
    Files
    Title
    Posted
    36C25026Q0095 0001.pdf
    This document is an amendment to a solicitation for linen supply services for the Department of Veterans Affairs, Network Contracting Office (NCO) 10. The amendment extends the deadline for offers to January 16, 2026, at 1:30 PM EST, and the Q/A period to December 15, 2025, at 1:30 PM EST. It also updates the periods of performance, provides a new Price-Cost Schedule pricing sheet, addresses vendor questions, and details site visit information for various locations including the Cincinnati VA Medical Center. The contract, with an incumbent vendor (Reino Linen) and a previous value of $6,169,972.29, has a guaranteed minimum of $250,000.00 for the initial fiscal year and a maximum total value not exceeding $8,900,000.00. The solicitation outlines estimated quantities for various linen, patient clothing, uniforms, specialty items, and distribution services for CBOCs.
    Price-Cost_Schedule - 26Q0095 - V2.xlsx
    This government file outlines pricing and service details for a federal contract covering linen, patient clothing, specialty items, uniform purchases, loss charges, and distribution services across various CBOC (Community Based Outpatient Clinic) locations and facilities, including Cleveland Transitional Housing. The contract spans a base period from April 1, 2026, to August 31, 2026, with three option years extending through August 31, 2029. The document provides detailed CLIN/SLIN (Contract Line Item Number/Sub-Line Item Number) breakdowns, estimated quantities, unit measures, and pricing per pound or per visit. Special service charges are noted to be priced separately. Total contract value is estimated at $89,849.80 over the entire performance period. The vendor is instructed to invoice monthly for actual services rendered, adhering strictly to the identified CLINs/SLINs unless modifications are issued by the ACO.
    Similar Opportunities
    S209--Linen/Laundry Services - Northeast Ohio VA Medical System Cleveland VA Medical Center and Supported CBOCs
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to provide comprehensive linen and laundry services for the Northeast Ohio VA Medical System, including the Cleveland VA Medical Center and its associated Community Based Outpatient Clinics (CBOCs). The contractor will be responsible for all labor, equipment, and supplies necessary for the pickup, processing, and delivery of various linen items, adhering to strict industry standards and maintaining separation between clean and soiled linens. This procurement is critical for ensuring the availability of hygienic and properly maintained linen for patient care, with a total estimated contract value of $81,933.34 over a base period and three option years. Interested vendors should submit their quotations and direct any inquiries to Contract Specialist Joshua Kovar at Joshua.Kovar@va.gov, with services required Monday through Saturday and invoicing to be conducted monthly through the VA Tungsten Network Portal.
    S209--Ann Arbor Off-Site Linen Services LTC Charles S. Kettles VA Medical Center
    Buyer not available
    The Department of Veterans Affairs, through the Network Contracting Office 10, is soliciting offers for off-site linen services for the LTC Charles S. Kettles VA Medical Center in Ann Arbor, Michigan. The contract, identified by solicitation number 36C25025Q0948, requires the contractor to provide comprehensive laundry services, including laundering, processing, and delivering a variety of linens and laundry items essential for the operations of the VA Ann Arbor Fisher House and VA Green Road Sleep Clinic. This procurement is crucial for maintaining hygiene and quality standards in veteran care facilities, with a total maximum contract value of $1,130,000 over a base period from May 29, 2026, to May 28, 2027, and three additional ordering periods. Interested vendors must submit their offers electronically to Alexis Alexander at Alexis.Alexander1@va.gov by December 8, 2025, at 3:00 PM EST, with no further questions accepted after November 25, 2025.
    S299--DC Automated Scrub wear & Linen Dispensing/receiving/combo Rental equipment AMENDMENT 1 RFQ
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking bids for a one-year contract to rent 20 automated linen and scrub wear dispensing/receiving machines for the Washington DC Healthcare System. This procurement includes the provision of new equipment, installation, deinstallation, maintenance, training, and software for inventory management, with specific requirements for various machine types such as large and medium dispensers and receivers. The contract is crucial for enhancing operational efficiency in healthcare settings by ensuring a reliable supply of linens and scrub wear. Interested vendors must submit their quotes by December 8, 2025, at 12 PM EST, and can contact Stephanie Henderson at stephanie.henderson3@va.gov for further information.
    Contingency Laundry Services
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to provide contingency laundry services for the Hershel Woody Williams VA Medical Center located in Huntington, West Virginia. This procurement is a total small business set-aside and involves a fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract that will cover laundry services during emergencies or equipment repairs from February 1, 2026, to January 31, 2031. The contractor will be responsible for all aspects of the laundry service, including equipment, labor, and supplies, while adhering to health and safety regulations. Interested parties should note that the contract has a minimum guarantee of $1,000.00 and a maximum ceiling of $275,000.00, with payments made monthly based on the clean weight of laundered textiles. For further inquiries, potential bidders can contact Tracy M. Dotson at tracy.dotson@va.gov.
    Laundry Chemical Supplies and Maintenance
    Buyer not available
    The Department of Veterans Affairs, Network Contracting Office (NCO) 8, is seeking qualified sources to provide Brand Name or Equal Laundry Chemicals and Maintenance for the C.W. Bill Young VAMC located in Bay Pines, Florida. The procurement involves supplying laundry chemicals, maintaining dispensing equipment, and performing bi-weekly service checks, including water softness and pH testing, to ensure compliance with hygienic linen standards. This contract is crucial for maintaining operational efficiency and cleanliness in the facility's laundry services, with a firm-fixed price structure anticipated to span from October 27, 2025, to October 26, 2030, including a base period and four option years. Interested parties, particularly Service-Disabled Veteran-Owned Small Businesses, Veteran Owned Small Businesses, and Small Businesses, should contact Colleen Houser at colleen.houser@va.gov or call 727-399-3346 for further details.
    3510--ScrubX Machine Kansas City VA Medical Center
    Buyer not available
    The Department of Veterans Affairs is seeking a contractor to provide and install ScrubEx and alEx linen dispensing systems, along with necessary accessories, for the Kansas City VA Medical Center. This procurement is a 100% Service-Disabled Veteran-Owned Small Business Set-Aside and includes requirements for web-based tracking software, specific machine dimensions, and compliance with VA information security protocols. The ScrubEx machines are crucial for efficient linen management within the medical facility, ensuring that the VA can maintain high standards of hygiene and operational efficiency. Interested contractors should contact Contract Specialist Paul Dixon at paul.dixon@va.gov for further details, with the solicitation number being 36C25526Q0060.
    Entry Mats Cleaning
    Buyer not available
    The Department of Veterans Affairs is seeking qualified vendors to provide mat rental and cleaning services for specific clinics within its jurisdiction. This opportunity is part of a Request for Information (RFI) aimed at identifying potential sources, particularly focusing on businesses classified under NAICS 812332, which pertains to industrial launderers. The services are crucial for maintaining cleanliness and hygiene standards in VA facilities, ensuring a safe environment for veterans and staff. Interested parties must submit their responses, demonstrating their capabilities and compliance with federal regulations, to James Horne Jr. at James.horne@va.gov by the specified deadline, as this RFI serves as a preliminary step before a potential solicitation is released.
    R699--Reader Services
    Buyer not available
    The Department of Veterans Affairs is seeking a contractor to provide Reader Services to support employees with visual impairments at the Cleveland Regional Office. The objective of this procurement is to ensure reasonable accommodation for a Department employee by offering remote reading and interpretation of various documents, including electronic records and medical information. This service is crucial for maintaining accessibility and support for veterans, emphasizing the VA's commitment to inclusivity. The contract, valued at approximately $22.5 million over a base period and four optional years, is set aside for Service-Disabled Veteran-Owned Small Businesses, with quotes due by August 7, 2025. Interested parties can contact Contracting Officer Thomas Landers at thomas.landers@va.gov or by phone at 802-698-2746 for further details.
    S222--1-1-2026 - 666 - Sewer Vac Servicing - Base + 4 Options
    Buyer not available
    The Department of Veterans Affairs, through Network Contracting Office 19, is seeking proposals from Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for sewer vacuum servicing at the Sheridan VA Health Care System in Wyoming. The procurement involves a firm-fixed-price contract for maintenance of sanitary and storm sewer systems, including vacuuming, camera inspections, and emergency jetting, with a base contract period from January 1, 2026, to December 31, 2026, and four additional option years extending through December 31, 2030. This contract is crucial for ensuring the proper maintenance and functionality of the facility's waste management systems, which are vital for health and safety compliance. Interested parties must submit their offers by November 21, 2025, at 10:00 AM MST, and can direct inquiries to Contract Specialist Charles Gritzmacher at charles.gritzmacher@va.gov or 303-712-5780.
    S201--IDIQ Floor Cleaning
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for an Indefinite Delivery Indefinite Quantity (IDIQ) contract for floor cleaning services at the VA Nebraska-Western Iowa Health Care System in Omaha, Nebraska. This procurement is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and includes a base period from March 1, 2026, to February 28, 2027, with four optional ordering periods extending the contract until February 28, 2031. The contractor will be responsible for stripping existing floor finishes, scrubbing baseboards, and applying a specified brand-name floor finish to approximately 86,000 square feet of space annually, adhering to VA safety and environmental guidelines. Quotes are due by December 8, 2025, at 12:00 PM Central Time, and must be submitted via email to John Milroy at John.Milroy@VA.GOV, with a guaranteed minimum contract value of $120,000 for the base period and a maximum potential value of $800,000 over the contract's lifetime.