MONITORING, EVALUATION, AND LEARNING SPECIALISTS (MELS) SUPPORT FOR EASTERN CARIBBEAN, JAMAICA, AND BELIZE
ID: 20343125R00001Type: Solicitation
Overview

Buyer

TREASURY, DEPARTMENT OF THEBUREAU OF THE FISCAL SERVICEARC DIV PROC SVCS - IAFPARKERSBURG, WV, 26101, USA

NAICS

Administrative Management and General Management Consulting Services (541611)

PSC

SUPPORT- ADMINISTRATIVE: OTHER (R699)

Original Source

https://sam.gov/opp/1b44df54d5494d4ea2d9a9fa76d697ce/view
Timeline
    Description

    The Department of the Treasury, specifically the Bureau of the Fiscal Service, is seeking applications for Monitoring, Evaluation, and Learning Specialists (MELS) to support the Inter-American Foundation (IAF) in the Eastern Caribbean, Jamaica, and Belize. The selected contractor will provide comprehensive monitoring, evaluation, and learning services for approximately 30 grants, requiring relevant qualifications such as a bachelor’s degree, five years of experience, and fluency in the local language. This contract, structured as a Time and Material Contract, will span one 12-month base period with two optional 12-month extensions, emphasizing the importance of effective oversight in government-funded initiatives. Interested applicants should contact Jason Young or Melissa Caplinger at purchasing@fiscal.treasury.gov for further details, and must ensure their registration in the System for Award Management (SAM) prior to submission.

    Point(s) of Contact
    Jason Young
    purchasing@fiscal.treasury.gov
    Tina Brock
    purchasing@fiscal.treasury.gov
    Files
    Title
    Posted
    20343125R00001.pdf
    The Bureau of the Fiscal Service is seeking applications for a Monitoring, Evaluation, and Learning Specialist (MELS) to support the Inter-American Foundation (IAF) in the Eastern Caribbean, Jamaica, and Belize. This contract involves providing comprehensive monitoring, evaluation, and learning services for approximately 30 grants. Applicants must demonstrate relevant qualifications, including a bachelor’s degree, five years of relevant experience, and fluency in the local language. The application must include a cover letter, CV, references, educational qualifications, a writing sample, and a pricing proposal. The contract may last up to three years and requires candidates to maintain registration in the System for Award Management (SAM). The MELS will engage directly with grantees throughout the grant cycle, conducting orientation, monitoring, and evaluation visits. They will collaborate with IAF country teams and contribute to the foundation's learning initiatives. The document outlines a structured selection process, including an initial review, assessment of qualifications, interviews, reference checks, and evaluation of pricing proposals, ensuring a meticulous approach to finding qualified candidates for enhancing grassroots development in the targeted regions.
    Attachment A - Pricing Sheet.xlsx
    This document outlines a pricing sheet for the role of Monitoring, Evaluation, and Learning Specialist within the ECAR/JA/BE initiative. It details the labor requirements for a three-year contract, segmented into a base period and two option periods. For each year, it specifies the number of labor days allocated for two categories: MELS and Support MELS, with 247 and 136 respective days in the first year, decreasing slightly in the following years. The total days across all periods are stated, though it remains to be determined with the fixed daily rate set to be determined, leading to an undefined total labor cost. Overall, the sheet indicates the structured approach taken towards budgeting and labor planning for effective monitoring and evaluation within government projects, emphasizing accountability and strategic investment for optimal resource utilization in compliance with federal RFP standards.
    Attachment B - Advance Payment Guidelines.pdf
    The document outlines the Advance Payment Guidelines for contractors working with the Inter-American Foundation (IAF) in accordance with federal regulations, specifically FAR Part 32. It explains that certain transactions are exempt from these regulations based on statutory authority, including the Federal Property and Administrative Services Act and the Foreign Assistance Act. Contractors may request advance payments for periods up to three months to cover specific expenses, including travel and costs related to workshops, while discouraging the use of funds for operational overhead. Contractors must submit an advance payment request to the IAF Contracting Officer’s Representative for approval and must provide documentation on the use of advanced funds once received. Any outstanding balance from the advance payment will be deducted from the final invoice. This document serves as guidelines for managing advance payments and ensuring accountability in federal contracting, particularly for small and disadvantaged businesses, within the realm of government-funded initiatives.
    Attachment C - Advance Payment Form.pdf
    The document is an Advance Payment Form used for federal contracting purposes, designed to facilitate contractors in requesting advance payments for specific items outlined in their contract. It includes sections for essential information such as the invoice number, date, contract number, and contractor details, including name, mailing address, phone, fax, and email. The primary focus is on justifying the advance payment request by listing items, providing justifications, and estimating costs. The form requires a total cost tally for the requested advance payments. This format is crucial within government RFPs and grants as it standardizes requests for funding, ensures accountability, and maintains transparent financial management practices in compliance with federal and state contracting regulations.
    Attachment D - References.pdf
    The document is an attachment to Request for Proposals (RFP) number 20343125R00001, focusing on the requirement for contractor references in a bid submission. It outlines a structured format for presenting three professional references, including the names, titles, company affiliations, emails, phone numbers, and the relationship of each reference to the applicant. This information is essential for the evaluation of contractor qualifications as part of the RFP process. The references are used to verify the contractor's past performance and reliability, which are critical criteria in the selection for federal grants or state/local projects. The clear organization of the referenced items underscores the importance of thorough documentation in the competitive bidding landscape, reflecting the rigor of the federal grant and RFP evaluation process.
    Questions and Answers MELS RFP 20343125R00001.docx
    The document outlines the questions and answers regarding the Monitoring, Evaluation, and Learning (MEL) services RFP 20343125R00001 issued by the Inter-American Foundation (IAF). Key points include that organizations contracted for MEL services cannot submit grant proposals to the IAF, and all contractors must have a physical presence in Miami-Dade County, Florida, with no travel reimbursements provided for relocation. The document specifies that the selected contractor will engage weekly with IAF teams, utilize an online Grants Management System for MEL activities, and be responsible for arranging logistically challenging field visits. Pricing will be assessed based on technical qualifications combined with adherence to U.S. Embassy rates, rather than lowest price. There will be established benchmarks for evaluating grantee training, and references from previous work are encouraged, including international ones. Upon contract award, a Project Assignment List will guide the contractor. The document underscores the IAF's intent to ensure effective monitoring and reporting while providing support tools and historical data to facilitate onboarding. Overall, it emphasizes the IAF’s structured approach to soliciting services, ensuring compliance with guidelines, and fostering effective contractor engagements.
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