Experienced Acquisition Secretary

The Indian Health Service (IHS), through the Oklahoma City Area Office (OCAO), seeks a contractor to provide full-time secretarial services for its Acquisitions department from April 15, 2025, to April 14, 2027. The contractor will support multiple contracting officers and specialists by managing patient and personnel information, fiscal operations, communications, and travel documentation. Key responsibilities include handling requisitions, correspondence, meeting minutes, and maintaining office files. Compliance with confidentiality, security protocols, and the facility’s tobacco-free policy is mandatory. The contractor must adhere to health and safety regulations, including the use of personal protective equipment (PPE). Deliverables include a monthly timesheet, ongoing communication, and a designated point of contact for coordination with the government. The position emphasizes punctuality, professionalism, and the ability to operate under the specific guidelines established by IHS. This initiative represents a commitment to ensuring efficient administrative support within the IHS, reflecting the government’s goal of enhancing healthcare services for Native American populations.

The document outlines the requirements related to the Buy Indian Act as enforced by the Indian Health Service (IHS) under the Department of Health and Human Services. It serves as a self-certification form for Offerors to confirm their status as an "Indian Economic Enterprise" (IEE), necessitating that they remain eligible throughout the contract's lifecycle—from submission of an offer through to contract performance. The document emphasizes the importance of adherence to this designation and mandates immediate notification to the Contracting Officer if eligibility is lost. Additionally, Offerors must be registered with the System of Award Management (SAM). False claims can lead to legal repercussions under various U.S. codes. The form requires the submission of identifying details, including the name of the 51% owner, signature, business name, and Unique Entity ID. The primary purpose of the document is to ensure compliance and eligibility standards are met for enterprises seeking federal contracts under the Buy Indian Act, facilitating economic opportunities for Native American businesses.

The Oklahoma City Area Office of the Indian Health Service (IHS) seeks a contractor to provide full-time administrative support through a non-personal service contract for its Acquisitions department. The role entails assisting contracting officers and specialists with clerical tasks, including patient and fiscal management, communications, and program documentation. The contractor will manage calls, prepare requisitions, and maintain office files, while also ensuring compliance with confidentiality and security protocols. The period of performance is set from May 1, 2025, to April 30, 2027, with the contractor working eight-hour shifts, excluding federal holidays. Special requirements include adherence to health regulations and a tobacco-free environment. The government will furnish necessary facilities and equipment for the contractor’s use. All changes to the Statement of Work (SOW) must be approved by the Contracting Officer. The document outlines the expectations and deliverables for the contractor, ensuring support for the IHS’s operational needs in managing health promotion and administrative activities effectively.

The Combined Synopsis/Solicitation RFQ # IHS1511734 is a federal request for quotes under the Buy Indian set-aside program, aimed at procuring the services of a full-time experienced acquisition secretary for the period of May 1, 2025, to April 30, 2027. The solicitation outlines a single line item for 2,080 hours of service in accordance with an attached Statement of Work and Wage Determination. Quotes must be submitted by April 14, 2025, and will be evaluated based on the Lowest Price Technically Acceptable criteria, requiring compliance with the Statement of Work. Vendors must include detailed technical documentation and are advised to adhere to specified Federal Acquisition Regulation (FAR) provisions and clauses. The solicitation emphasizes the need for electronic submissions via email, outlining vendor registration requirements and necessary quote information. This RFQ is part of the federal government's procurement process, reflecting the commitment to facilitate opportunities for Indian-owned businesses and ensuring compliance with several legal and regulatory mandates in service contracts.

The document consists of the Wage Determination No. 2015-5317 issued by the U.S. Department of Labor under the Service Contract Act. It outlines minimum wage rates and fringe benefits applicable to contractors working on federal service contracts in specific Oklahoma counties. Effective January 30, 2022, contracts entered into after this date must adhere to the Executive Order 14026 minimum wage of $17.75 per hour or the determined rate if higher. Meanwhile, contracts awarded between January 1, 2015, and January 29, 2022, retain a minimum pay of $13.30 per hour as per the Executive Order 13658. The document lists various occupational wage rates across multiple categories, ensuring compliance with requirements for health, vacation, and sick leave under Executive Orders. It emphasizes the obligation of contractors to provide proper compensation and benefits based on delineated classifications. Additionally, it describes procedures for classifying unlisted job types, ensuring workers are compensated fairly. This information is crucial for organizations responding to federal RFPs and grants, as it delineates essential wage and benefit standards that must be met in government contracts.