J043--POWEREX AIR SYSTEM MAINTENANCE -Base only w/WD
ID: 36C26225Q0150Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PUMPS AND COMPRESSORS (J043)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/f02d89c65fb046998867d28eb824ac5c/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for the maintenance and repair of the Powerex Air System at the San Diego VA Medical Center, with the contract effective from December 13, 2024, to December 12, 2025. The procurement aims to ensure the operational efficiency of critical healthcare infrastructure, with a budget of $34 million allocated for this purpose. This opportunity emphasizes the importance of compliance with federal regulations, including security measures and electronic payment submissions, while prioritizing participation from small and veteran-owned businesses. Interested contractors must submit their supporting documentation by November 27, 2024, and can direct inquiries to Contract Specialist Felicia L. Simpson at felicia.simpson@va.gov.

    Point(s) of Contact
    Felicia SimpsonContract Specialist
    (480) 466-7919
    felicia.simpson@va.gov
    Files
    Title
    Posted
    36C26225Q0150_1.docx
    The document outlines a Request for Proposal (RFP) for preventive maintenance and repairs of the Powerex Air System at the San Diego VA Medical Center, effective from December 13, 2024, to December 12, 2025, with a budget of $34 million. It specifies requirements for the solicitation, including the need for bidders to submit all supporting documentation by November 27, 2024. The contractor must comply with various clauses, including security measures, electronic payment submissions, and the handling of sensitive information according to federal regulations. The proposal prioritizes small business participation, particularly targeting veteran-owned entities, and emphasizes the importance of maintaining compliance with federal laws regarding data protection and privacy. Contractors are required to undergo training, submit invoices electronically, and ensure all IT security standards are met. Overall, the document serves as a comprehensive guide for potential contractors, emphasizing compliance with detailed federal regulations while aiming to enhance operational efficiency within the Department of Veterans Affairs. The main purpose is to solicit competitive bids for the maintenance of critical infrastructure, ensuring quality services for veterans' healthcare facilities.
    36C26225Q0150.docx
    The Presolicitation Notice outlines an upcoming contract opportunity for maintenance of the Powerex Air System at the San Diego VA Medical Center. The solicitation number is 36C26225Q0150, with responses due by November 19, 2024, at 1:00 PM Mountain Time. The project is set aside for Small Business Administration (SBA) participation and falls under the Product Service Code J043 and NAICS Code 811210. The contracting office is located at the Department of Veterans Affairs in Gilbert, AZ, with contact provided by Contract Specialist Felicia Simpson. The notice serves as a preliminary alert to potential vendors about the maintenance work expected at the facility, emphasizing the VA's commitment to ensuring operational efficiency at its medical centers through timely and structured maintenance contracts.
    FMS Vendor File Update Request Form.pdf
    The document outlines the vendor registration process for federal contracts, focusing on essential information needed for entry into the VA database. It includes sections for the requestor's information, vendor details, contact numbers, tax identification, and existing contracts. Significant fields include verification of existing contracts, business type, and socioeconomic status, which categorize the vendor for compliance and potential benefits. Vendors must also confirm their registration with the Central Contractor Registration (CCR) system, as this is a mandatory requirement. Additionally, the document emphasizes the importance of checking the vendor's ability to conduct business with the federal government through specified verification sites. Overall, this information is critical for the proper assessment and validation of potential vendors responding to federal RFPs and grants.
    VA10091.pdf
    The VA-FSC Vendor File Request Form is designed for vendors seeking to establish or update their records with the VA Financial Services Center. This form captures essential information from vendors, including their type (e.g., commercial, federal agency, medical provider) and various identifiers necessary for processing payments, such as the Unique Entity Identifier (UEI) and bank details. The document outlines instructions for completion, emphasizing the importance of providing accurate supporting documentation depending on the vendor type. Additionally, the form requires the signature of an authorized representative and includes contact information for inquiries. Compliance with the Privacy Act of 1974 is noted, stipulating that collected data is necessary for processing payments via the Automated Clearing House Payment System. The VA emphasizes a normal processing time of 3 to 5 business days following submission. Overall, the form aims to streamline vendor registration and ensure timely payments while adhering to applicable regulations.
    W-9 Form.pdf
    The document outlines Form W-9, a request form used by U.S. persons to provide their Taxpayer Identification Number (TIN) to requesters for tax reporting purposes. Key components include instructions on filling out the form, details regarding backup withholding, and the requirements for different types of entities (individuals, corporations, partnerships). The form aims to certify that the TIN provided is correct and that the individual is not subject to backup withholding unless notified by the IRS. Also detailed are penalties for providing false information, failure to disclose a complete TIN, and the implications of improper use of TINs. The document stresses the importance of securing personal information against identity theft and provides guidance on obtaining a TIN if one is not already available. Additionally, it highlights that the exemptions from backup withholding for certain payees, such as specific organizations and requirements for foreign persons. Form W-9 is crucial in ensuring tax compliance and proper reporting of income associated with federal and state grants and contracts.
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