Excavator Repairs
ID: W912EF25Q0042Type: Presolicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYUS ARMY ENGINEER DISTRICT WALLA WALWALLA WALLA, WA, 99362-1876, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- TRACTORS (J024)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/01a972a2f5b34ae8a65e553336c44c4b/view
Timeline
    Description

    The Department of Defense, specifically the U.S. Army Engineer District Walla Walla, is soliciting proposals for the repair of a CAT 315D Excavator, as outlined in solicitation number W912EF25Q0042. The project requires comprehensive inspection and potential repairs using OEM Caterpillar factory parts and certified technicians, with a total estimated ceiling of $15,000 for Time & Materials. This procurement is a total small business set-aside under NAICS code 811310, emphasizing the importance of maintaining the excavator's performance and warranty compliance through brand-name parts and services. Interested offerors must submit their proposals, including a signed SF 1449 and relevant certifications, by the specified deadline, and can direct inquiries to Ruth A. Johnson at ruth.a.johnson@usace.army.mil or by phone at 509-527-7222.

    Point(s) of Contact
    Ruth A. Johnson
    (509) 527-7222
    ruth.a.johnson@usace.army.mil
    Files
    Title
    Posted
    Amendment 1.pdf
    This government solicitation amendment (W912EF25Q0042) updates the Wage Determination, specifically including the most recent version (Wage Determination No.: 2015-5527, Revision No.: 26, Date Of Last Revision: 07/08/2025) for the Washington Counties of Benton and Franklin. It outlines various occupational wage rates, ranging from administrative support to technical and transportation roles. The amendment also details requirements for Executive Order minimum wages ($17.75/hour for contracts entered into on or after January 30, 2022, and $13.30/hour for contracts between January 1, 2015, and January 29, 2022), paid sick leave, health & welfare benefits, vacation accrual, and eleven paid holidays. Additionally, it specifies hazardous pay differentials and uniform allowances. Offerors must acknowledge receipt of this amendment for proposal submission. The document further outlines the conformance process for unlisted job classifications.
    Amendment 2.pdf
    Amendment U0002 to solicitation W912EF25Q0042, effective August 8, 2025, primarily adds clauses for Government Furnished Property (GFP). This includes the addition of FAR clauses 52.245-1 (Government Property) and 52.245-9 (Use And Charges), as well as DFARS clauses 252.245-7003 (Contractor Property Management System Administration) and 252.245-7005 (Management and Reporting of Government Property). Offerors must acknowledge receipt of this amendment by completing Blocks 8 and 15A of the SF30 form and including the signed amendment in their proposal submission. All other terms and conditions of the original solicitation remain unchanged. The solicitation hour and date for receipt of offers is not extended by this amendment.
    JA for Brand Name Determination - CAT - Redacted.pdf
    The U.S. Army Corps of Engineers, Walla Walla District, is seeking a single-source contract for maintenance, inspection, and repairs to a CAT 315D Excavator. This action is justified under FAR 13.106-1(b) and FAR 11.105(a)(1) due to the necessity of using Caterpillar brand parts and certified technicians to ensure optimal performance, reliability, and warranty compliance. The estimated cost is below the simplified acquisition threshold. The use of non-OEM parts or uncertified services could compromise the excavator's integrity, leading to significant replacement costs. While this is a brand-name procurement, efforts were made to obtain competition through a small business set-aside, and market research identified multiple potential vendors. The determination concludes that this brand-name procurement is in the best interest of the Government.
    JA for Brand Name Determination - CAT - Redacted.pdf
    The U.S. Army Corps of Engineers, Walla Walla District, seeks to contract maintenance and inspection services for a CAT 315D Excavator at Ice Harbor Lock and Dam. The contractor must utilize OEM Caterpillar parts and have certified technicians to perform repairs, ensuring optimal performance and compliance with manufacturer standards. The scope of work includes troubleshooting and replacing components like the swing drive, hydraulic cylinders, and window glass. This non-personal services contract is justified under FAR regulations due to the need for specific brand components essential for the equipment's reliability. Market research indicates no alternative services or parts meet the necessary requirements, emphasizing the critical nature of OEM parts to avoid significant financial repercussions from equipment failure. The estimated repair service cost is $24,578.40, categorized under the simplified acquisition threshold, and will be set aside for small businesses. Overall, this determination reflects the government's commitment to ensuring proper equipment maintenance through brand-specific expertise and parts to safeguard asset integrity.
    Synopsis.docx
    The US Army Corps of Engineers, Walla Walla District, is soliciting proposals for excavator repairs at Ice Harbor Lock and Dam in Pasco, Washington. This opportunity is exclusively for small businesses under NAICS code 811310, with a size standard of $12,500,000. The solicitation (W912EF25Q0042) will be available on https://sam.gov around July 30, 2025, in the form of a Request for Quote (RFQ). The final due date for quotes will be detailed in the RFQ, and small business responses will be considered. Vendors need to be registered in the System for Award Management (SAM) to be eligible for contract awards. Updates and notifications about the solicitation can be tracked on the SAM website, and no hard copies or CDs will be provided. The government emphasizes that it is the bidders’ responsibility to maintain internet access for any necessary updates related to the solicitation.
    W912EF25Q0042 - Solicitation - Released_.pdf
    The document outlines Solicitation Number W912EF25Q0042, an RFP for services and repairs on a CAT 315D Excavator for the USACE, Walla Walla District. The project, designated as a small business set-aside with a NAICS code of 811310 and a size standard of $12,500,000, requires a comprehensive inspection and potential repairs, with an estimated ceiling of $15,000 for Time & Materials (CLIN 0003). Key requirements include using OEM Caterpillar factory parts, certified technicians, and Caterpillar OEM Service Provider certification. Offerors must submit a signed SF 1449, SF 30 (if applicable), completed pricing schedules, and FAR 52.212-3 certifications. All inquiries must be submitted through ProjNet, and offerors must be registered in SAM.gov, including completing the notarized letter process for SAM registration updates. The award will be based on the best value for price, with a 10-week delivery timeframe post-inspection for repairs.
    W912EF25Q0042 - Solicitation - Released_.pdf
    The document outlines a solicitation for a federal contract (W912EF25Q0042), specifically requesting bids for inspection and repair services of a CAT 315D Excavator for the U.S. Army Corps of Engineers, Walla Walla District. The contract is designated for small businesses, emphasizing service-disabled veteran-owned and economically disadvantaged women-owned businesses, with a total price ceiling of $15,000 for repairs. Prospective offerors are required to submit their inquiries through a dedicated Bidder Inquiry system, ensuring clarity and fairness in the bidding process. The Performance Work Statement details the necessary services, including comprehensive inspections and specific repairs, to maintain the excavator's operability. Offerors must be certified OEM service providers and must comply with various performance standards and quality assurance measures stipulated by the government. Additionally, the document specifies delivery timelines, inspection protocols, and references multiple relevant Federal Acquisition Regulations (FAR) clauses to guide the contracting process. Overall, the solicitation aims to promote fair competition while ensuring that quality service is provided within the established parameters, enhancing operational readiness for U.S. government projects.
    Lifecycle
    Title
    Type
    Excavator Repairs
    Solicitation
    Excavator Repairs
    Currently viewing
    Presolicitation
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