LEXINGTON VAMC WATER QUALITY MONITORING/TESTING SERVICES
ID: 36C24925Q0255Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF249-NETWORK CONTRACT OFFICE 9 (36C249)MURFREESBORO, TN, 37129, USA

NAICS

Testing Laboratories and Services (541380)

PSC

QUALITY CONTROL- WATER PURIFICATION AND SEWAGE TREATMENT EQUIPMENT (H146)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/1810683263b649d79af183cda1dc4283/view
Timeline
    Description

    The Department of Veterans Affairs, through the Network Contracting Office 9, is seeking qualified vendors to provide water quality monitoring and testing services for the Lexington VA Health Care System. The procurement aims to ensure compliance with the AAMI ST108 standard for water used in medical device processing, which includes the installation of sample ports and regular monitoring of water quality. This Blanket Purchase Agreement (BPA) will span from May 1, 2025, to April 30, 2028, with a maximum ceiling of $245,000, and interested parties must submit their quotes by May 21, 2025. For further inquiries, vendors can contact Elyse "Nicole" McVey at Elyse.McVey@va.gov or Shawn Hendricks at shawn.hendricks@va.gov.

    Point(s) of Contact
    Elyse "Nicole" McVey
    (615) 225-6502
    Elyse.McVey@va.gov
    Shawn Hendricks
    shawn.hendricks@va.gov
    Files
    Title
    Posted
    36C24925Q0255 0001.pdf
    The document is an amendment to a solicitation issued by the Department of Veterans Affairs, specifically the Network Contracting Office 9. Its primary purpose is to address questions raised by bidders regarding contractual requirements related to water sampling and testing. Key details include the confirmation of sample counts: 24 monthly, 38 quarterly (additional to the monthly), and 9 annual samples. The amendment provides specific breakdowns for utility cold water, utility hot water, and steam samples for both quarterly and annual testing. It also clarifies the installation of sample ports, specifying that no steam sample ports will be included. Other inquiries concern the size and type of pipes involved, the maintenance of valves, and operational timelines, with the majority of information remaining unspecified, indicated as "unknown." Furthermore, the document highlights that a Blanket Purchase Agreement (BPA) will be established, which allows for future flexibility in service execution. The amendment reflects the importance of adhering to stringent testing standards, demonstrating the VA’s commitment to ensuring high-quality service and compliance.
    36C24925Q0255 0002.pdf
    The document is an amendment related to a Request for Quote (RFQ) issued by the Department of Veterans Affairs’ Network Contracting Office 9. The main purpose of the amendment is to extend the deadline for offer submissions to May 5, 2025, at 4:00 PM CDT. Additionally, it specifies that all inquiries must be submitted via email by May 1, 2025, at 12:00 PM CDT. The document also includes standard information regarding contract modification procedures, including guidance on how bidders should acknowledge receipt of the amendment and any subsequent changes to their offers. Emphasizing compliance with federal procurement regulations, the amendment reinforces that all other terms and conditions of the original contract remain unchanged. Overall, this amendment facilitates continued participation from potential contractors by providing them with additional time to prepare their offers.
    36C24925Q0255 0003.pdf
    The Department of Veterans Affairs has issued an amendment to a solicitation for water quality monitoring/testing services for the Sterile Processing Service (SPS) at the Lexington VA Health Care System. The amendment extends the deadline for quotes to May 14, 2025, and clarifies the requirements for compliance with AAMI ST108 standards. The selected vendor must conduct regular testing on utility water, critical water, and steam, with specific sample collection frequencies: 24 monthly, 38 quarterly, and 9 annually. Additionally, the vendor is responsible for installing sample ports as per the Water Quality Management Plan, requiring expertise in water quality and relevant regulations. The document includes questions and answers addressing sample specifics and service details, reaffirming the necessity for thorough site assessments. By outlining the essential tasks and qualifications, the RFP emphasizes the commitment to maintain safety standards in water used for medical device processing.
    36C24925Q0255 0004.pdf
    The document is an amendment to a solicitation issued by the Department of Veterans Affairs, specifically Network Contracting Office 9. Its main purpose is to extend the deadline for the submission of offers to May 21, 2025, at 12:00 PM CDT. This extension is necessitated by the unavailability of the Contracting Officer's Representatives who were supposed to conduct site visits between May 6 and May 8. Additionally, the amendment references Amendment 003, which contains responses to previously submitted questions. The document emphasizes the importance of acknowledging receipt of the amendment and details the process for doing so. It retains all existing contract terms, affirming that the modification does not alter the fundamental conditions of the solicitation. This modification exemplifies standard procedures in federal contracting, ensuring that all potential bidders are provided equivalent opportunity to submit proposals. Overall, the amendment serves to maintain transparency and fairness in the solicitation process, reflecting the VA's commitment to effective procurement practices.
    36C24925Q0255 0005.docx
    This document serves as an amendment to a solicitation from the Department of Veterans Affairs regarding water testing requirements under the ST108 standard. The amendment clarifies final questions related to the testing process, including specifics on the number of samples required monthly, quarterly, and annually for various systems (totaling 71 samples across all categories). It also notes that this will be the first instance of ST108 compliant testing, with sampling sites predetermined. The contractor will only handle corrections from sampling errors, while the facility is responsible for others. Additionally, the solicitation details two pricing CLINs: CLIN 0001 for Performance Qualification Testing, which is the annual testing, and CLIN 0002 for Routine Water Quality Monitoring/Testing, where regular sample collection and testing costs should be included. Quotes for the solicitation remain due by May 21, 2025, emphasizing the timeline and regulatory framework surrounding this federal procurement.
    S02 36C24925Q0255.pdf
    The document outlines a Request for Quote (RFQ) from the Department of Veterans Affairs for water testing and monitoring services for the VA Lexington Health Care System. This initiative seeks to ensure compliance with the AAMI ST108 standard for water used in medical device processing. The contract is designed as a Blanket Purchase Agreement (BPA) with a performance period starting May 1, 2025, through April 30, 2028, including an installation of sample ports and regular water quality monitoring. Vendors must be experts in water quality management and adhere to specific testing frequencies, submitting monthly invoices electronically. The RFQ incorporates key federal acquisition regulations and mandates compliance with various labor-related clauses, including labor standards and equal opportunity provisions. The contract stipulates a maximum ceiling of $245,000, emphasizing that government obligations depend on authorized purchases under this BPA. Thus, the document serves both as an outline for services required and as a formal solicitation for qualified vendors, reflecting the government's commitment to maintaining high standards in health care environments.
    Lifecycle
    Title
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    LEXINGTON VAMC WATER QUALITY MONITORING/TESTING SERVICES
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