3040--UPS Replacement
ID: 36C24825Q0559Type: Sources Sought
AwardedMay 14, 2025
$55.8K$55,762
AwardeeSANTA FE POWER SOLUTIONS INC Branford FL 32008 USA
Award #:36C24825P1269
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF248-NETWORK CONTRACT OFFICE 8 (36C248)TAMPA, FL, 33637, USA

NAICS

Power, Distribution, and Specialty Transformer Manufacturing (335311)

PSC

MISCELLANEOUS POWER TRANSMISSION EQUIPMENT (3040)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/f46b787f5bd541b283d78d432d9376e7/view
Timeline
    Description

    The Department of Veterans Affairs is seeking contractors for the replacement of two uninterruptible power supply (UPS) units at the C.W. Bill Young VA Medical Center in Bay Pines, Florida. The selected contractor will be responsible for providing all necessary parts, labor, materials, and tools to remove the existing UPS units and install new ones, ensuring minimal disruption to hospital operations during the process. This project is critical for enhancing the reliability of power supply systems, which is vital for maintaining service continuity in healthcare services for veterans. Interested contractors should contact Contracting Officer Michael A. Shook at Michael.Shook@va.gov, with the anticipated contract period running from April 25, 2025, to June 30, 2025, and a mandatory site visit scheduled for potential bidders.

    Point(s) of Contact
    Michael A ShookContract Specialist
    813-972-2000 Ext 2819
    Michael.Shook@va.gov
    Files
    Title
    Posted
    36C24825Q0559_1.docx
    The Department of Veterans Affairs is announcing a presolicitation for the procurement of two uninterruptible power supply (UPS) units and associated equipment for the C.W. Bill Young VA Medical Center located in Bay Pines, Florida. This initiative requires a contractor to provide all necessary resources including parts, labor, tools, and supervision to install and replace the UPS power supply. The solicitation number for this project is 36C24825Q0559 with a response deadline set for April 9, 2025. This project is designated as set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and is a part of the federal contracting process aimed at enhancing the facility's operational reliability. The point of contact for inquiries is Contracting Officer Michael A. Shook, reachable via email or phone. The announcement is available on the Department of Veterans Affairs website, ensuring transparency and accessibility for interested bidders.
    36C24825Q0559.docx
    The Department of Veterans Affairs has issued a Sources Sought Notice for the procurement of two Uninterruptible Power Supply (UPS) units along with associated equipment at the C.W. Bill Young VA Medical Center in Bay Pines, Florida. This requirement involves the complete removal of existing damaged UPS equipment and its replacement with two new UPS systems, the EATON IPM Model 30 (30 KVA) and the Liebert NXB20 (20 KVA). Contractors are expected to provide all necessary parts, labor, materials, and supervision for installation, ensuring minimal disruption to hospital operations by potentially supplying temporary UPS units. Key responsibilities include the disposal of old equipment, providing a detailed work plan, and addressing any facility repairs necessitated by the work. All proposals must present a comprehensive cost breakdown to ensure reasonableness. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), with responses due by 14:00 ET on March 25, 2025. This notice reflects the agency's ongoing commitment to bolstering critical infrastructure at veteran facilities while adhering to federal procurement guidelines and supporting veteran-owned enterprises.
    RECORDS MANAGEMENT OBLIGATIONS.docx
    The document outlines the records management obligations for contractors handling federal records, particularly within the Bay Pines VA Healthcare System. It defines "Federal records" and specifies that these include all documentation created under federal contracts, excluding personal materials. Contractors must adhere to various laws and regulations regarding federal records, including the Freedom of Information Act and the Privacy Act, ensuring the preservation, management, and appropriate disposition of all records. Unauthorized removal or destruction of records is strictly prohibited, with defined consequences for non-compliance. Contractors are required to provide adequate security for sensitive information, notify the Contracting Officer of any unauthorized disclosures, and complete records management training as mandated by the agency. Furthermore, all rights to data produced under the contract belong to the U.S. Government, emphasizing the need for compliance in subcontractor arrangements. Overall, the document emphasizes stringent regulations and procedures for maintaining the integrity and confidentiality of federal records in a contractual context.
    RFQ 36C24825Q0559_2.pdf
    The document outlines a government procurement solicitation for the C.W. Bill Young VA Medical Center seeking contractors to replace two uninterruptible power supply (UPS) units. The contract details include specific requirements for the contractor to supply all necessary equipment, labor, and materials, along with disposal of old equipment and documentation of the disposal process. The contractor will ensure minimal disruption to hospital operations during installation and provide a temporary UPS if needed. The project's scope includes the removal and installation of two distinct UPS models, each with specific technical features and operational requirements. A mandatory site visit is scheduled for potential bidders to assess the project site. The anticipated contract period is from April 25, 2025, to June 30, 2025, with clear guidelines on invoicing, payment terms, and certifications required under various federal regulations. This solicitation is designed to enhance the medical center's reliability in power supply systems, ensuring service continuity in critical areas. The emphasis on contractor compliance with safety and operational standards underlines the project's importance in supporting veteran healthcare services.
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