HVAC Chillers
ID: FA4626-25-Q-0019Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4626 341 CONS LGCMALMSTROM AFB, MT, 59402-6863, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

AIR CONDITIONING EQUIPMENT (4120)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/01bfab1023b847b9ab2825841d6816c0/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking qualified vendors to provide four HVAC chillers for Malmstrom Air Force Base in Montana. The procurement includes one 70-ton chiller with a cold start and dry cooler, one 90-ton chiller, one 40-ton chiller, and one 50-ton chiller, all of which must be delivered without installation required. These HVAC units are essential for maintaining operational efficiency and comfort at the military facility, with a total small business set-aside under NAICS code 333415. Interested parties must submit their quotes by 2:00 PM MT on April 15, 2025, and are encouraged to contact Elizabeth Basu or Erik Hallberg for further information.

    Files
    Title
    Posted
    330 HVAC_QA.xlsx
    The document outlines a Request for Proposal (RFP) for HVAC chiller units under solicitation FA4626-25-Q-0019. It consists of a series of questions and answers regarding the specifications and requirements for these outdoor, air-cooled chillers. Key specifications include a cooling capacity of 67 tons, an operational voltage of 460V 3-phase at 60Hz, and fluid conditions with entering temperatures of 55°F and leaving temperatures of 45°F. The proposal indicates that no pumping or tanking equipment is necessary and confirms that factory startups will be required upon delivery to the Malmstrom Air Force Base in Montana. Several inquiries regarding specific technical requirements, including power supply details, offloading responsibilities upon delivery, and design expectations, highlight the need for clarification of specifications from vendors. Importantly, the proposal emphasizes the chillers' role in providing comfort cooling, and additional questions are posed to ensure bidders can meet all technical and logistical expectations. Overall, the document serves to guide contractors in preparing accurate bids while ensuring compliance with specified requirements.
    40T HVAC_QA.xlsx
    The document outlines the specifications and inquiries related to the acquisition of outdoor air-cooled chillers designated under solicitation FA4626-25-Q-0019. It provides essential details regarding the chillers, specifying a 40-ton, 208V three-phase system designed for a maximum flow rate of 93 gallons per minute, with entering and leaving temperatures of 54°F and 44°F, respectively, and is intended for comfort cooling applications at Malmstrom AFB in Montana. Various questions address aspects such as voltage requirements, installation details, power connections, and operational specifications, highlighting the need for clarity on equipment requirements and site conditions. A key aspect includes confirmation of the "Buy American" compliance, factory startup requirements, and existing unit information. The document serves as a response compilation to queries raised by prospective bidders, emphasizing the importance of precise specifications for ensuring compatibility and operational efficiency in the bidding process for federal contracts. The solicitations illustrate the government's commitment to maintaining high standards in HVAC equipment procurement, ensuring that potential suppliers are adequately informed to submit competitive bids.
    4100 HVAC_QA.xlsx
    The document is a question and answer format related to a government request for proposal (RFP) for HVAC chillers (Solicitation ID FA4626-25-Q-0019) intended for installation at Malmstrom AFB, Montana. Key specifications include the requirement for air-cooled chillers with a capacity of approximately 51.66 tons, operating at 208V 3-phase 60 Hz, using propylene glycol and water as the process fluid. The document addresses various technical specifications, such as entering and leaving temperatures (54F and 44F respectively), fluid flow rates, and design parameters. It clarifies that no installation is required, but offloading responsibilities and site conditions need to be addressed. Several clarifications on power supply, voltage, and other specific unit configurations were sought by potential bidders, underlining a need for detailed specifications. The document indicates the emphasis on compliance with the Buy American provision, factory startups, and precise conditions of operation, providing a comprehensive outline for vendors interested in submitting bids.
    640 HVAC_QA.xlsx
    The document pertains to the procurement of HVAC units, specifically air-cooled chillers, as stated in solicitation FA4626-25-Q-0019. Key specifications outlined include 90 tons capacity with a design flow rate of 210 GPM and temperature parameters of 54°F entering and 44°F leaving. The units are required to be outdoor, self-contained accessories are unnecessary, and they will be delivered to Malmstrom AFB in Montana. Power specifications confirm a need for 208V three-phase electrical systems and factory startups upon delivery. The document addresses various inquiries related to chiller specifications, installation conditions, and operational requirements. The need for clarification on existing equipment, electrical details, and site logistics is emphasized, with a deadline for submission queries set for April 27th. This procurement effort reflects the government's ongoing commitment to maintaining operational efficiency through updated HVAC systems, as indicated in the detailed responses to potential vendor questions.
    Amendment 001 Ack.pdf
    The document is an amendment to the Request for Quote (RFQ) ID: FA4626-25-Q-0019 issued by the Department of the Air Force, specifically under the Headquarters 341st Missile Wing. The amendment outlines two main changes: the deadline for submission of contractor responses has been extended to 2:00 PM MT on April 11, 2025, and the instructions for offerors and evaluation criteria have been revised. It is essential for all contractors to acknowledge this amendment for their quotes to be considered valid, with acknowledgment options provided either within the quote or through a signature. This document emphasizes procedural updates critical for maintaining compliance with the solicitation requirements, reflecting the structured process of federal solicitations aimed at acquiring HVAC chillers.
    Amendment 001 HVAC Chillers_Combo.pdf
    The document is a request for quotes (RFQ) for procuring four HVAC units at Malmstrom Air Force Base, Montana, under the federal government procurement process. It specifies that the solicitation is a combined synopsis/solicitation for commercial products and does not require a separate written solicitation. Quotes must be submitted in writing, following the provided reference number, by April 11, 2025, with a delivery deadline of 90 days post-contract. This procurement is designated as a total small business set-aside, with the NAICS code of 333415, which covers HVAC manufacturing. Key elements include structured contract line item numbers (CLINs) for specific HVAC units, the need for offerors to be actively registered in the System for Award Management (SAM), and compliance with various federal acquisition regulations. The evaluation of bids will primarily focus on pricing, with a ranking from the lowest to highest quotation, ensuring that the lowest priced bid meeting specifications is awarded the contract. Additional contract terms and conditions are detailed, ensuring adherence to regulatory compliance and environmental considerations. The document emphasizes the importance of timely communication and submission of quotes to the designated contract administrators.
    Amendment2 HVAC Chillers_Combo.pdf
    The document outlines a request for quotes (RFQ) to procure four HVAC units at Malmstrom Air Force Base, Montana. The solicitation seeks written quotes under reference number FA4626-25-Q-0019, emphasizing a total small business set-aside under NAICS code 333415, with specifications detailing the required HVAC units’ types and capacities. The expected delivery is within 90 days of contract award. Offerors are instructed to submit their quotations by April 15, 2025, and must comply with several federal acquisition regulations. Evaluation criteria include ascendant pricing of quotations and conformity to required specifications, with contract terms reflecting established commercial practices. Contractors must be registered in the System for Award Management (SAM) to qualify. The document details additional conditions, including clauses relevant to project execution and environmental protections. The RFQ reinforces the government’s discretion to cancel the solicitation and clarifies that it bears no obligation for reimbursement of costs upon cancellation.
    Amendment2 HVAC Chillers.pdf
    The Department of the Air Force, Headquarters 341st Missile Wing, has issued Amendment 0002 to solicit responses for HVAC chillers under RFQ ID: FA4626-25-Q-0019. The amendment serves to extend the deadline for submissions to 2:00 PM MT on April 15, 2025. It's crucial for all contractors to acknowledge this amendment for their quotes to be considered valid; acknowledgment can be indicated within their submission or by signing the provided acknowledgment section. The amendment documentation includes an attachment labeled "Amendment2 HVAC Chillers_Combo." This memorandum outlines the procedural adjustments necessary for compliance with the updated solicitation guidelines, underscoring the formal and regulated nature of government contracting processes.
    Attch 1_Salient Characteristics_HVAC Chillers.pdf
    The document outlines a Request for Proposal (RFP) for the procurement of four HVAC chillers to be delivered to Malmstrom Air Force Base in Montana. The supplier is required to provide a total of four HVAC units, which include a 70-ton chiller with a cold start and dry cooler, a 90-ton chiller, a 40-ton chiller, and a 50-ton chiller. Each unit must come with essential components for installation on a concrete pad, utilizing a 4-inch structural steel mounting rail with vibration isolation pads. Importantly, the proposal specifies that no on-site installation is required, and each unit must include a standard warranty. This RFP is a part of government efforts to maintain operational efficiencies and compliance with standards at military installations.
    Attch 2_Clauses.pdf
    This document outlines federal acquisition clauses incorporated by reference for contractual agreements, particularly relevant to Requests for Proposals (RFPs) and federal grants. Key clauses include requirements related to whistleblower rights, compensation of former Department of Defense (DoD) officials, and safeguarding covered defense information. It details procedures for item unique identification, which mandates that items delivered under a contract be marked with unique identifiers, along with specifications for electronic invoicing through the Wide Area WorkFlow (WAWF) system. The document emphasizes compliance with various regulations, including those protecting against the acquisition of telecommunications services from untrustworthy sources and prohibitions against procuring from certain geopolitical areas, such as the Xinjiang Uyghur Autonomous Region. Offeror representations and certifications are also significant, reflecting the need for thorough documentation of small business status and compliance with socio-economic regulations. The overall structure divides into sections detailing specific clauses, compliance instructions, and representation requirements, essential for government contractors to understand and adhere to federal procurement standards. The document underscores the government's commitment to regulatory compliance and societal responsibilities in the procurement process, ensuring ethical and lawful procurement practices across multiple domains.
    HVAC Chillers Combo.pdf
    The document is a request for quote (RFQ) for the procurement of four HVAC units at Malmstrom Air Force Base (AFB), MT, under the reference number FA4626-25-Q-0019. The solicitation, which is set aside for small businesses, seeks written quotations for various chiller units, including a 70-ton, 90-ton, 40-ton, and 50-ton model. The deadline for submissions is 2:00 PM MST on April 9, 2025, and interested parties must email their quotes to designated government contacts. The evaluation will rank offers based on price, focusing on compliance with specifications outlined in an attached document. Specific provisions and clauses from federal regulations will govern this procurement, with key stipulations regarding the cancellation of offers and submission processes. Additionally, contractors must be registered in the System for Award Management (SAM). The procurement emphasizes adherence to environmental and safety standards, including restrictions on hazardous materials and ozone-depleting substances. Overall, the document encapsulates essential procedures and requirements associated with the acquisition of HVAC units for the military facility.
    Lifecycle
    Title
    Type
    HVAC Chillers
    Currently viewing
    Combined Synopsis/Solicitation
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