DEFENSE DEBT MANAGEMENT SYSTEM (DDMS) TECHNICAL REFRESH/CLOUD HOST REQUIREMENT
ID: HQ0423Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS)DEFENSE FINANCE AND ACCOUNTING SVCCOLUMBUS, OH, 432131152, USA

Original Source

https://sam.gov/opp/0fc44e77b1274acaa0c89952cbb6f5ea/view
Timeline
    Description

    The Department of Defense, through the Defense Finance and Accounting Service (DFAS), is seeking sources and capability statements for the Defense Debt Management System (DDMS) Technical Refresh/Cloud Host requirement. The primary objective is to modernize the DDMS by transitioning it from a COBOL-based mainframe architecture to a cloud-hosted environment, ensuring compliance with Department of Defense financial regulations and enhancing operational efficiency. This initiative is crucial for improving debt management processes and maintaining integrity in managing military debts. Interested parties, particularly small businesses including 8(a), service-disabled veteran-owned, HUBZone, and women-owned enterprises, are encouraged to submit their expressions of interest, including relevant experience and a high-level cost estimate, by November 15, 2024. For further inquiries, contact Chrissy Webb at chrissy.j.webb.civ@mail.mil or Zachary Wilson at Zachary.t.wilson37.civ@mail.mil.

    Files
    Title
    Posted
    A11.1 Notice of Sources Sought - DDMS Technical Refresh.pdf
    The Defense Finance and Accounting Service (DFAS) is soliciting sources and capability statements for support related to the Defense Debt Management System (DDMS) Technical Refresh/Cloud Hosting. Responses are encouraged from various types of small businesses, including 8(a), service-disabled veteran-owned, HUBZone, and women-owned enterprises. Interested providers should demonstrate relevant experience across several key areas outlined in the Draft Performance Work Statement (PWS), such as system development, data migration, and post-implementation support. Expressions of interest must include recent contract examples, ability to respond to quotes, experiences with COBOL and IDMS mainframe support, and familiarity with Agile environments. A high-level cost estimate is also requested, alongside clarification of any ambiguous PWS elements. Submissions are due by November 15, 2024, and should communicate essential business information. This inquiry is intended for market research and is not a formal solicitation, ensuring that all submitted information remains confidential. This initiative underscores the government's effort to gather input from the private sector for an effective system transition.
    A11.2_ DDMS Technical Refresh RFI Pricing Template_10.28.24.xlsx
    The Defense Debt Management System (DDMS) Technical Refresh outlines a staffing and budgeting plan for the project covering the base period from October 1, 2026, to September 30, 2027. It details various labor categories required for the project, including positions such as Application Developers, Program Managers, System Engineers, and Security Consultants, amounting to a total of 19,200 hours for the main roles. Additional positions like Testers and a Training Specialist are also included, emphasizing the project's comprehensive staffing needs. The document presents a budgetary breakdown for the base period costing approximately $10,000. A subsequent option period from October 1, 2027, to September 30, 2028, mentions similar labor categorization but does not provide specific costing estimates within the document itself. This structure reflects the necessity for skilled personnel and funding to ensure the successful modernization of the DDMS, contributing to the government's overarching goal of enhancing defense financial systems and efficiency. Overall, the document serves as a foundational reference for further development and budgetary allocations for the DDMS project.
    PWS - DDMS Technical Refresh Cloud Host - Final Draft.pdf
    The Performance Work Statement details the Defense Finance and Accounting Service's (DFAS) requirements for the modernization of the Defense Debt Management System (DDMS). The primary objective is to transition DDMS from its current COBOL-based mainframe architecture to a modern, cloud-hosted environment while ensuring compliance with Department of Defense (DoD) financial regulations. The update aims to achieve a non-proprietary, object-oriented codebase, enabling enhanced functionality and secure cloud hosting. Key tasks include converting existing legacy code, adapting the database structure for uniform data management, implementing DevSecOps practices, and ensuring robust security measures. The contractor will be responsible for a thorough needs assessment, data migration, user training, and post-implementation support. The project spans twelve months, with an option for an additional year, and requires collaboration across multiple DFAS functions. This initiative reflects DFAS's commitment to improving debt management processes while adhering to industry standards and enhancing operational efficiency through modern technology. By modernizing DDMS, DFAS seeks to maintain integrity and auditability in managing military debts effectively.
    Lifecycle
    Title
    Type
    DEFENSE DEBT MANAGEMENT SYSTEM (DDMS) TECHNICAL REFRESH/CLOUD HOST REQUIREMENT
    Currently viewing
    Sources Sought
    Similar Opportunities
    REQUEST FOR INFORMATION FOR DEFENSE ENTERPRISE ACCOUNTING MANAGEMENT SYTEM (DEAMS) AGILE SYSTEM INTEGRATION (DASI)
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking information regarding the Defense Enterprise Accounting Management System (DEAMS) Agile System Integration (DASI). The objective of this procurement is to identify qualified vendors who can provide development, operations, support, cybersecurity, training, and sustainment activities for the DEAMS Enterprise Resource Planning (ERP) system, utilizing SAFe 6.0 methodologies in a cloud environment as it transitions to a Software as a Service (SaaS) model. This initiative is crucial for enhancing financial management capabilities within the USAF and USTRANSCOM, ensuring audit readiness and compliance with relevant regulations from June 2026 to June 2031. Interested parties should contact Christopher DeLaet at Christopher.DeLaet.3@us.af.mil or Jennifer DeQuinzio at Jennifer.DeQuinzio@us.af.mil for further details, as the formal Request for Proposal (RFP) is anticipated to be released in the first quarter of FY26.
    RFI - ERP Cloud Hosting, Managed Services, and SAP Licensing
    Active
    Dept Of Defense
    The Department of Defense, through the Defense Logistics Agency (DLA), is seeking information from potential sources for hosting, managing, and licensing services related to its Enterprise Resource Planning (ERP) system, primarily utilizing SAP software. The objective of this Request for Information (RFI) is to assess market capabilities and explore operational and cost-effective options for managing DLA's SAP ERP and associated non-SAP cloud environments, particularly in the context of transitioning to S/4HANA while ensuring compliance with Department of Defense cybersecurity standards. This initiative is crucial for optimizing DLA's ERP infrastructure, which is vital for enhancing military operations and ensuring accountability to taxpayers. Interested parties must submit their responses by 5:00 PM EDT on November 15, 2024, and can direct inquiries to Cecilia Geraghty at Cecilia.Geraghty@dla.mil or by phone at 215-737-3054.
    Defense Commissary Agency (DeCA) Commercial Solutions Open (CSO)
    Active
    Dept Of Defense
    The Department of Defense, through the U.S. Army Contracting Command at Aberdeen Proving Ground, is issuing a Commercial Solutions Opening (CSO) for the modernization of the Defense Commissary Agency's Enterprise Business Systems (EBS 2.0). This initiative aims to enhance operational efficiency and effectiveness in managing commissary services for military families by integrating various business functions, including financial management and supply chain processes. The CSO is a competitive solicitation that will remain open until August 12, 2025, with the possibility of extension, and interested parties must submit a solution brief by October 22, 2024, to be considered. For inquiries, potential offerors can contact Tanya Buttner at Tanya.d.buttner.civ@army.mil or Chere Benson at Chere.v.benson.civ@army.mil.
    2024 Finance Modernization RFI
    Active
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army Intelligence and Security Command (INSCOM), is seeking innovative solutions through a Request for Information (RFI) titled "2024 Finance Modernization." This initiative aims to gather white papers focused on automated financial systems that comply with Army audit standards, with an emphasis on web or cloud-based solutions capable of managing financial ledgers and providing robust tracking and reporting capabilities. The RFI is crucial for enhancing operational efficiency within INSCOM and supporting national security objectives. Interested vendors must submit their white papers by November 18, 2024, using the Vulcan platform, and can direct inquiries to Jeremy D. McVicar, Sr. Contract Specialist, at jeremy.d.mcvicar.civ@army.mil.
    Defense Commissary Agency (DeCA) Retail Price and Promotion Optimization Tool
    Active
    Dept Of Defense
    The Department of Defense, through the Defense Information Systems Agency (DISA), is seeking proposals for a cloud-based Retail Price and Promotion Optimization Tool for the Defense Commissary Agency (DeCA). The primary objective of this procurement is to implement a Software-as-a-Service (SaaS) solution that integrates with DeCA's Enterprise Business Solutions to enhance pricing strategies based on consumer behavior and product features, ultimately improving customer satisfaction across over 236 military commissaries worldwide. This initiative is crucial for optimizing pricing strategies and ensuring compliance with stringent cybersecurity standards, as well as facilitating efficient operations within the military retail environment. Interested contractors must submit their proposals by November 12, 2024, at 10:00 AM CST, and can direct inquiries to Melyssa Lafontaine at melyssa.d.lafontaine.civ@mail.mil or Adam Venhaus at adam.m.venhaus.civ@mail.mil.
    Strategic Distribution and Disposition SDD
    Active
    Dept Of Defense
    Solicitation notice: DEPT OF DEFENSE is seeking Strategic Distribution and Disposition (SDD) services. SDD is a critical capability in the DLA Strategic Plan 2021-2026 and supports the Digital Business Transformation (DBX) initiative. The 5G Smart-warehouse project aims to enhance DLA business processes using emerging technologies and innovative practices. The project seeks to replace unsustainable and inefficient legacy technologies with state-of-the-art solutions that address cybersecurity concerns. Interested vendors with expertise in DLA business processes are encouraged to apply. The mission will be accomplished through focused awards lasting three to 24 months. For more information, refer to the attached BAA. Amendments have been made to the BAA, including the removal of the initial closing date and the inclusion of Intellectual Property and Data Rights Clauses.
    DFAS Cleveland Audio Visual Support Services
    Active
    Dept Of Defense
    The Defense Finance and Accounting Service (DFAS) is seeking sources for Audio Visual (AV) Support Services to be provided at its Cleveland operations, particularly for large events at the Cleveland Public Auditorium. The contractor will be responsible for delivering comprehensive AV operational and technical support, including the provision of rental equipment, seamless operations, troubleshooting, and maintenance, all while adhering to Department of Defense (DoD) standards. This opportunity is critical for ensuring high-quality AV services during both in-person and virtual presentations, with a contract anticipated to span one base year and four optional years, monitored through a Quality Assurance Surveillance Plan. Interested parties must submit their responses, including a Contractor Capability Survey and a detailed capability statement, by November 8, 2024, at 3 PM EST, to Christina Rosen at christina.l.rosen.civ@mail.mil.
    DMDC Cardstock Warehousing and Logistical Support
    Active
    Dept Of Defense
    The Department of Defense, through the Defense Human Resources Activity (DHRA), is seeking proposals for Cardstock Warehousing and Logistical Support Services, with a focus on managing the DoD's Identity Credential Management program. The contractor will be responsible for warehousing, inventory management, and distribution of various identity credentials, including Common Access Cards (CAC) and Uniformed Services Identification Cards (USID), ensuring compliance with security standards and efficient logistics operations. This contract, valued at approximately $20 million, is set for a performance period from February 1, 2025, to July 31, 2029, and is designated as a Total Small Business Set-Aside. Interested parties must submit their proposals by 10:00 AM ET on November 18, 2024, and can direct inquiries to Lashondra Pelican at lashondra.n.pelican.civ@mail.mil or Melissa Tamayo at melissa.s.tamayo.civ@mail.mil.
    Resilient Distributed Cloud Dell
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking information from vendors regarding Dell hardware to enhance its network infrastructure as part of a forthcoming procurement initiative. This Request for Information (RFI) aims to gather insights on vendors' capabilities to deliver and support a network refresh scheduled for fiscal year 2025, with a focus on compliance with industry standards, lead times for order fulfillment, and vendor authorization as a Dell seller. The associated equipment list includes various server and networking solutions critical for federal operations, emphasizing the importance of advanced technology in enhancing operational capabilities. Interested vendors should contact Timothy Hanson at timothy.hanson.7@us.af.mil or Mathew McGhee at mathew.mcghee.3@us.af.mil to provide their company overview and responses to the RFI requirements.
    Digital Publication Delivery System
    Active
    Dept Of Defense
    The Department of Defense, specifically the Air Force Reserve Command (AFRC), is conducting market research to identify digital publication delivery systems for its Electronic Flight Bag (EFB) Program. The objective is to enhance the delivery of critical aircrew flight publications, requiring a cloud-hosted solution that complies with DoD Security Certification Impact Level 5, supports Single Sign-On integration, and is compatible across various devices and operating systems. This initiative is vital for ensuring timely access to mission-critical documents, thereby reinforcing military readiness and safety. Interested firms are invited to submit a capabilities package by November 14, 2024, detailing their qualifications, with inquiries directed to Lacey Boyd at lacey.boyd@us.af.mil or Maripet Beach at maripet.beach@us.af.mil.