The U.S. Department of State’s Bureau of Population, Refugees, and Migration has issued a Notice of Funding Opportunity for fiscal year 2024, aimed at supporting non-governmental organization programs in Rwanda, Tanzania, and Uganda, primarily benefiting refugees and asylum seekers. The funding opportunity number is DFOP0008371, with applications due by March 28, 2024. Eligible organizations include nonprofits and international organizations, with funding ranging from $600,000 to $3,250,000 per year, depending on the country. Proposals must focus on areas such as humanitarian protection and assistance, with priority given to projects that engage refugees or address gender-based violence. Each application should include specific implementation plans, budgets, and evidence of coordination with UNHCR. Additionally, applicants must comply with PRM performance indicators and demonstrate sustainability and capacity-building strategies. The document emphasizes the importance of well-defined objectives and measurable outcomes, requiring a strong emphasis on community needs and vulnerability considerations. It underlines that adherence to established guidelines and clear proposals significantly impacts the consideration for funding, ensuring the effective use of limited resources for refugee assistance in these regions.

The document provides a comprehensive template for a budget narrative to be included with federal funding proposals by organizations. It outlines the expectations for detailed expense documentation across various categories such as personnel, fringe benefits, travel, equipment, supplies, contractual agreements, construction, other direct costs, and indirect costs. Each category mandates a clear description of costs, including justifications and calculations. For personnel, positions, salaries, and time allocation must be clearly stated, while travel requires specifics on mode, purpose, and estimated expenses. Equipment purchases need justifications, and supplies cover general office needs alongside any new items associated with program expansions. Contractual costs should clarify the role of partners and sub-grantees. Construction expenses necessitate clear descriptions of minor projects or renovations. Indirect costs may use a negotiated rate or, if unavailable, a de minimis rate of 10% of modified total direct costs. Overall, this budget narrative template is vital for ensuring transparency and clarity in federal grant and RFP applications, facilitating accurate funding requests and program implementation planning.

This document is a comprehensive template for entities applying for federal grants or responding to Requests for Proposals (RFPs), specifically addressing project cost proposals related to various funding categories. The template systematically outlines cost categories over a multi-year project, including personnel, fringe benefits, travel, equipment, supplies, contractual agreements, construction, and other direct costs. It emphasizes the need for a detailed breakdown of total costs, indicating both PRM (Population Refugee Migration) costs and cost-sharing components across multiple program objectives. Additionally, it allows for the segmentation of costs associated with specific sectors, such as health, education, and protection services, including gender-based violence (GBV) costs. Each section demands inputs on unit costs and quantities to ensure transparency in financial planning. The document serves as a structured guide for applicants to accurately report financials while facilitating the evaluation processes during government funding reviews. The thoroughness of the template reflects the regulatory requirements for accountability in public funding and aims to aid in efficient resource allocation for humanitarian efforts.

The government document outlines the requirements for submitting a concept note for funding opportunities managed by the Bureau of Population, Refugees, and Migration (PRM). It specifies that concept notes should adhere to a strict formatting template and page limit, with a cover table that summarizes essential project details such as the project title, applicant information, target population, funding request, and program duration. It highlights the importance of assessing and identifying the needs of the target population, ensuring at least 50% of participants are refugees, returnees, or other vulnerable groups. The document urges applicants to detail their proposed program's activities, anticipated outcomes, and impactful results, as well as the organization's relevant experience and management structure. For consortia applications, specific management and decision-making processes must be clearly outlined. Additional documentation is required, including a budget summary, completed forms from grants.gov, and all submissions must be in English. This initiative aims to ensure effective support for vulnerable populations, requiring thorough documentation and adherence to established guidelines to facilitate the funding process.

This document outlines the requirements and guidelines for submitting proposals for multi-year funding from the Bureau of Population, Refugees, and Migration (PRM). It specifies the document structure and content criterion for applicants, with a maximum length of 17 pages for the proposal narrative. Key sections include program information, funding requests, participant demographics, and a detailed program description addressing target population needs. The proposal must demonstrate innovation, conduct a gap analysis, and incorporate gender and monitoring considerations. Applicants are required to describe stakeholder coordination and sustainability of the program post-funding. A robust management plan with past performance data and a comprehensive accountability mechanism for affected populations is essential. Additionally, organizations must ensure proper vetting of sub-contractors and comply with U.S. government regulations. The document emphasizes that all submissions must be in English and formatted correctly to avoid disqualification. It highlights the importance of community engagement, capacity strengthening, and recognition of U.S. government support throughout the program lifecycle. Compliance with various administrative requirements, including submission documents and audits, is also mandatory for consideration. Overall, the summary reinforces PRM's commitment to supporting effective humanitarian programs through careful scrutiny of proposals.

The Project Report Template is a comprehensive guide designed for organizations receiving federal grants to report on their project performance, adjustments, and stakeholder accountability. It includes sections for basic project information, overall performance evaluation, programmatic changes, results measurement, participant demographics, risk management, sustainability strategies, and lessons learned. Organizations must assess how their projects address the needs of diverse population groups, particularly vulnerable individuals, and how gender considerations integrate into project implementation. Partners are required to provide quarterly updates with quantitative progress data and describe any significant operational changes. Additionally, projects must ensure U.S. government funding recognition and maintain a focus on ongoing collaboration with stakeholders and effective risk management practices. The template emphasizes continuous learning and adaptation to improve project outcomes and ensure sustainable benefits beyond the project’s closure. A structured approach to reporting enables organizations to reflect on successes and challenges, guiding future initiatives in similar contexts.

The "Risk Assessment and Security Plan Template" outlines essential protocols for evaluating and addressing risks associated with federally funded programs. Its primary objective is to identify internal and external risks, assess their likelihood and potential impact, and develop mitigation strategies to protect recipients and participants. The document emphasizes that risk assessments should be dynamic, requiring ongoing analysis and updates throughout the program's lifespan. Key components include risk categories such as safety and security threats, program achievement risks, fiduciary/legal risks, and information technology risks, each needing detailed descriptions, likelihood ratings, impacts, and mitigation actions. Special attention is given to programs operating in areas with sanctioned or terrorist groups, with applicants mandated to provide comprehensive protective measures. Additionally, applicants must submit a location-specific security plan addressing contextual, threat, and vulnerability analyses, along with contingency planning for emergencies. The document underscores the expectation of thorough preparation for various operating environments while adhering to U.S. governmental guidelines. Organizations are advised to integrate security precautions into their budgets, signifying the importance of maintaining adequate security to avoid funding suspension from the Bureau of Population, Refugees, and Migration (PRM).

The government file outlines the proposal requirements for applicants seeking funding from the Bureau of Population, Refugees, and Migration (PRM) for single-year programs. The document specifies that proposal narratives must be concise, limited to 15 pages and formatted correctly, including detailed tables for program information, target population, objectives, and funding sources. Key sections of the proposal include a gap analysis to assess current needs, a description of the target population with a focus on a minimum of 50% PRM’s defined populations of concern, and a comprehensive program description detailing the implementation plan and methodologies addressing protection and gender considerations. The file emphasizes the necessity of monitoring and evaluation plans to track progress and ensure accountability to affected populations. Coordination with stakeholders, sustainability measures, and a thorough breakdown of management structure and past performance are also required. The proposal must include a checklist of necessary documents such as budget tables and risk assessments. Recognizing U.S. government support correctly in communications is highlighted as essential. Overall, the file serves as a crucial guideline for NGOs applying for federal grants aimed at responding to humanitarian needs effectively.

The document provides instructions for completing the Performance Reporting Model (PRM) Indicator Table for fiscal year 2024, as outlined in the NGO Guidelines. Key updates from FY 2023 are highlighted, with the transition to an Excel template format for submissions. Partners must adhere to standardized indicators listed in Appendix D and use a dropdown menu for selection. The table requires details such as indicator names, baseline values, targets, and data collection methods. Mandatory indicators include the number of individuals reached through PRM funding, the amount of funding distributed to local organizations, and the percentage of participants reporting effective humanitarian assistance. Partners can also add custom indicators, limiting their number to five per objective. All indicators are categorized to facilitate data aggregation, with specific disaggregation requirements. The document underscores the importance of robust data collection and monitoring for effective program evaluation. It specifies that reporting achievements must follow a structured format, ensuring clarity and compliance with PRM standards. Overall, the guidelines aim to enhance accountability and facilitate informed decision-making in aid distribution and program implementation.

The document outlines the U.S. Department of State's Bureau of Population, Refugees, and Migration (PRM) guidelines for NGOs seeking funding in FY 2024 for overseas assistance focused on refugees and conflict victims. The purpose is to detail application processes, eligibility, and programmatic responsibilities while enhancing the humanitarian response ecosystem through collaboration with multilateral organizations and NGOs. Key updates include changes in registration processes with SAM.gov and Grants.gov, reduced page limits for proposals, updated monitoring and evaluation (M&E) requirements, and new guidelines for risk assessments and security planning. Applicants must demonstrate alignment with PRM’s objectives, including addressing the needs of vulnerable populations, managing cash and voucher assistance, and ensuring gender sensitivity. Proposals should include a comprehensive analysis of needs, a clear program description, partnerships, and sustainability plans. The document emphasizes the importance of adhering to specified standards and provides templates for application formats and budget requirements. Acknowledgment of U.S. government funding is mandated for all funded projects.

The FY 2024 General NGO Guidelines for Overseas Assistance, issued by the Bureau of Population, Refugees, and Migration (PRM) within the U.S. Department of State, detail application requirements for NGOs seeking funding for humanitarian assistance programs focused on refugees and vulnerable populations worldwide. The guidelines emphasize PRM's commitment to partner with NGOs to advance humanitarian diplomacy and service provision, while outlining significant updates relevant to grant applications, including registration processes on SAM.gov and Grants.gov, and modifications to proposal formatting and scoring criteria. Key highlights include adjustments in page limits for proposals, new risk assessment guidelines, and the importance of post-distribution monitoring for cash and voucher assistance. The document also mandates that proposals contain detailed evaluations of target populations, gaps in service, program descriptions, and proven methodologies for monitoring and evaluation (M&E), alongside an accountability framework to ensure inclusion and participation of affected communities. This structured outline aims to streamline the proposal process, ensure alignment with U.S. priorities in humanitarian assistance, and enhance the overall effectiveness and accountability of funded programs, fostering a collaborative environment for addressing global refugee challenges.

The document outlines the proposal narrative for PRM (Bureau of Population, Refugees, and Migration) research funding, detailing required sections and guidelines for potential applicants. The proposal narrative must not exceed 15 pages and should include comprehensive program goals, objectives, background on humanitarian gaps, and methodologies. Key elements include information on research locations, gender analysis, and the roles of research team members, emphasizing coordination with local institutions and ethical considerations. Furthermore, the document mandates a dissemination plan with targeted outreach to the humanitarian community and outlines required documentation such as budget summaries and organizational credentials. It stresses the importance of securing Institutional Review Board approval for research involving human subjects and compliance with U.S. Executive Orders regarding terror-related transactions. Overall, the document serves as a guideline for organizations seeking federal funding, ensuring proposals are thorough, ethical, and impactful in addressing humanitarian needs.

The U.S. Department of State's Bureau of Population, Refugees, and Migration (PRM) outlines performance indicators for programs funded in FY 2023, focusing on humanitarian assistance. The document details mandatory indicators that measure the reach and effectiveness of various initiatives aimed at assisting vulnerable populations, including refugees and displaced persons. Key indicators include the number of individuals directly reached, the humanitarian funding distributed to local and refugee-led organizations, and stakeholder feedback on the safety and inclusivity of the assistance provided. Additional sections address capacity strengthening through training for government and NGO staff, as well as services covering cash and voucher assistance, health care, education, food security, and mental health support. The structure of the document organizes indicators into specific sectors such as health, education, and livelihoods, requiring quarterly reporting. The indicators aim to ensure accountability and improve programming by capturing participants' demographics, accessing essential services, and tracking the distribution of resources. Overall, the document serves as a practical guide for monitoring and evaluating PRM-funded initiatives that support communities affected by crisis and displacement, reflecting the agency’s commitment to promoting effective humanitarian response and inclusion.