762-24-3-040-2403 - Tucson - RESERVOIR,T:SLIM X2 W/T:LOCK,3ML (XL551)
ID: 36C77024Q0398Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CMOP OFFICE (36C770)LEAVENWORTH, KS, 66048, USA

NAICS

In-Vitro Diagnostic Substance Manufacturing (325413)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/682d516fe9b34867b4de2189758f6e4c/view
Timeline
    Description

    The Department of Veterans Affairs is seeking quotes for the procurement of a specialized Tandem Reservoir for insulin delivery, specifically for the Tucson CMOP facility. This procurement is a total small business set-aside and requires vendors to provide brand-specific products as mandated by physician orders, with no substitutions allowed. The RFQ emphasizes the importance of compliance with federal procurement regulations, ensuring that only new, original equipment manufacturer products are accepted, and outlines the necessary documentation for submission, including a signed solicitation cover page and a Buy American Act Certificate. Interested vendors must submit their quotes by September 17, 2024, at 4:00 PM Central Time, and can direct inquiries to Jennifer Knight at Jennifer.Knight@va.gov or by phone at 913-684-0162.

    Point(s) of Contact
    Jennifer Knight
    (913) 684-0162
    Jennifer.Knight@va.fov
    Files
    Title
    Posted
    S02_BrandName_JnA_Q0398_allsigned.pdf
    The document provides a brand name justification for a procurement action under the Department of Veterans Affairs (VA) involving a medical surgical item, specifically the Tandem Reservoir for insulin delivery. The procurement, part of a firm-fixed-price contract, reflects a unique requirement that limits availability to a single source due to prescribed usage by VA physicians. The justification outlines that "brand specific" products are mandated by physician orders, making no substitutions permissible. Conducted market research confirms a lack of alternative products that meet specific requirements, leading to the decision not to issue a sources sought notice given past experience in the medical-surgical marketplace. The document details the methods of market research, highlighting queries conducted through various platforms, all yielding no viable alternatives. It addresses the Non-Manufacturer Rule's applicability and the reasons for not pursuing a socioeconomic specific set-aside. The contracting officer and contract specialist affirm the accuracy of the justification, reflecting a commitment to compliance with acquisition regulations and the VA's procurement needs. This procurement process showcases the VA's diligence in ensuring that required medical items are sourced appropriately to meet the needs of patients.
    S02_Pricing Schedule_Q0398.xlsx
    The document is a Request for Quote (RFQ) from the VA for supplies required by the Tucson CMOP facility. The RFQ (36C77024Q0398) was posted on September 11, 2024, with a closing date for submissions on September 17, 2024, at 4:00 PM Central Time. Vendors must submit a signed solicitation cover page (SF1449), a detailed quote spreadsheet, documentation as an OEM authorized dealer or distributor, and a Buy American Act (BAA) Certificate. Quotes must be emailed to the listed point of contact, Jennifer Knight. The RFQ specifies that only one quote per vendor will be considered, and products offered must have expiration dates no less than one year post-delivery. The key supply listed is a specialized reservoir that requires adherence to specified brand restrictions and additional details such as unit pricing and total costs must be provided. The document underscores the VA's procurement practices, ensuring compliance with federal requirements for fair bidding and quality assurance in supply sourcing.
    S02_RFQ_36C77024Q0398_.pdf
    The document outlines a Request for Proposal (RFP) issued by the Department of Veterans Affairs for the procurement of medical and surgical supplies specifically a reservoir item. The solicitation identifies key details such as the quantity, delivery schedule, and contractual terms, including bid submission processes, compliance requirements, and the necessity for detailed documentation from vendors, highlighting the importance of adhering to procurement regulations. Contractors must provide products that comply with shipping and labeling standards, including bar coding requirements for pharmaceuticals. The contract emphasizes the authority of the contracting officer in overseeing deliveries, inspections, and maintaining product availability. Moreover, the document specifies that only new, original equipment manufacturer (OEM) products will be accepted, rejecting any refurbished goods or gray market items. The successful submission must detail a firm commitment regarding availability and pricing, and all contracts adhere to the Federal Acquisition Regulation (FAR) standards. This RFP represents the VA's effort to ensure the efficient procurement of essential medical supplies while upholding high standards of quality, accountability, and compliance with federal regulations, particularly focused on serving veterans in healthcare settings.
    S03_Pre_Sol_36C77024Q0398_.pdf
    The Department of Veterans Affairs is issuing a presolicitation notice for the procurement of one medical supply item, specifically a reservoir (T:SLIM X2 W/T:LOCK) in a quantity of 4,200 units, to be delivered to its Tucson facility. The solicitation number for this requirement is 36C77024Q0398, with a response deadline set for September 17, 2024, at 4 PM Central Time. This opportunity is specifically designated as a small business set-aside under the applicable North American Industry Classification System (NAICS) code 325413, which pertains to In-vitro Diagnostic Substance Manufacturing. Interested vendors must submit their quotations via email and include required documentation such as OEM authorization and a Buy American Act certificate. The estimated issue date for the request is September 11, 2024, with a delivery timeframe of 10 days after receipt of order. This notice emphasizes the importance of timely, compliant responses from authorized dealers, highlighting the federal government’s commitment to engaging with small businesses for procurement needs.
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