MediaLab Cloud-Based Document Control Software - Brand Name Only
ID: 36C26025Q0579Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF260-NETWORK CONTRACT OFFICE 20 (36C260)VANCOUVER, WA, 98661, USA

NAICS

Other Computer Related Services (541519)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SOFTWARE AS A SERVICE (DA10)

Original Source

https://sam.gov/opp/5a159017da784a88bcb13e97e206f976/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for MediaLab's cloud-based document control software to enhance compliance, training, and document management at the White City VA Medical Center in Oregon. The procurement requires a FedRAMP-authorized system that supports 25 users and includes features such as handling over 5,000 documents, 99% uptime, and PIV card integration for two-factor authentication. This acquisition is critical as MediaLab's software is the only solution that meets the mandatory FedRAMP authorization requirement for executive agency cloud deployments. Interested parties must submit their proposals, including a completed SF 1449 and price schedule, to Contracting Officer Peter Park at Peter.Park2@va.gov by August 14, 2025, at 3:00 PM Pacific Time, with the contract covering a base year and four option years.

    Point(s) of Contact
    Peter Park
    Peter.Park2@va.gov
    Files
    Title
    Posted
    Combined Synopsis 36C26025Q0579_1.docx
    This Combined Synopsis/Solicitation Notice, number 36C26025Q0579, is an official request for proposals (RFP) for MediaLab Cloud-Based Document Control Software. Issued by Network Contracting Office 20 in Vancouver, WA, on behalf of the White City VA Medical Center in White City, OR, this solicitation seeks commercial products or services. The NAICS code for this procurement is 541519, and the Product Service Code is DA10. Responses are due by August 14, 2025, at 3:00 PM Pacific Time. This notice serves as the sole solicitation document; a separate written solicitation will not be issued. Interested parties are directed to the attached RFQ 36C26025Q0579 for complete details. The primary point of contact for inquiries is Contracting Officer Peter Park at Peter.Park2@va.gov.
    Redacted Brand Jame Only Justification.pdf
    The Department of Veterans Affairs (VA) is issuing a single-source justification for acquiring MediaLab cloud-based document control software services. This acquisition, under Simplified Acquisition Procedures, is for an estimated total cost for a base year plus four option years. The justification stems from MediaLab's software being the only document control system that is FEDRAMP authorized, a mandatory requirement for all executive agency cloud deployments. Market research, including a FEDRAMP website search and a notice of sources sought on SAM.gov, confirmed the lack of alternative solutions. The procurement is therefore limited to MediaLab's brand-name software due to this unique government requirement.
    RFQ 36C26025Q0579 - Attachment.pdf
    The Department of Veterans Affairs (VA) is soliciting proposals for cloud-based document control software, specifically MediaLab's brand-name solution, to enhance compliance, training, and document management at the White City VA Medical Center. The Request for Quote (RFQ) outlines requirements for a FedRAMP-authorized system with 24/7 availability, supporting 25 users for document control, compliance, and competency assessment modules, plus simulation training seats. Key features include handling over 5,000 documents, compatibility with VA browsers, 99% uptime, and PIV card integration for two-factor authentication. The contract includes a base year and four option years (FY26-FY30), with yearly invoicing. Submissions require a completed SF 1449, price schedule, and a letter of authorization if not MediaLab, sent to Peter Park by August 14, 2025. This acquisition is unrestricted, with a NAICS code of 541519 and a size standard of $34 million.
    Lifecycle
    Title
    Type
    MediaLab Cloud-Based Document Control Software - Brand Name Only
    Currently viewing
    Combined Synopsis/Solicitation
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