Hotel Services for Space Conference of Americas 2025 In Brasilia, Brazil
ID: W91QEX25QA009Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMY0410 AQ HQ CONTRACTDORAL, FL, 33172-1202, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/c1e1ec59a3ce4f97a08f164594972589/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is seeking hotel services for the Space Conference of Americas 2025, which will be held in Brasilia, Brazil. The procurement includes accommodations and meal services for 31 attendees, as well as self-pay options for an additional 80 participants, along with a conference room equipped with audiovisual technology for a duration of three days. This opportunity is critical for facilitating an international four-star conference, ensuring that all logistical needs are met for a successful event. Interested vendors can reach out to Sandra Jeanlouis at sandra.jeanlouis.civ@mail.mil or Sherwin Riley at sherwin.d.riley.civ@mail.mil for further details, with the period of performance scheduled from July 28 to August 1, 2025.

    Files
    No associated files provided.
    Lifecycle
    Title
    Type
    Hotel Services for Space Conference of Americas 2025 In Brasilia, Brazil
    Currently viewing
    Special Notice
    Similar Opportunities
    Hotel Rooms for US Delegation to Munich Security Conference
    Buyer not available
    The Department of State is seeking to procure hotel accommodations for a high-level U.S. Government delegation attending the Munich Security Conference 2023. The objective of this procurement is to secure suitable lodging that meets the needs of the delegation during this significant international event. Providing adequate lodging is crucial for ensuring the delegation's comfort and operational effectiveness while engaging in discussions on global security issues. Interested vendors can reach out to David Machen at machendd@state.gov for further details regarding this opportunity.
    Hotel Lodging BPA
    Buyer not available
    The Department of Defense, specifically the Oklahoma Air National Guard, is seeking proposals for a Blanket Purchase Agreement (BPA) for hotel lodging services from January 1, 2026, to December 31, 2030. The procurement aims to establish firm-fixed price agreements with lodging vendors to provide billeting services for its members, ensuring compliance with specific requirements such as competitive pricing, private baths, air conditioning, and daily housekeeping. This initiative is crucial for accommodating personnel during training and operational activities, with a maximum call limit of $350,000 per vendor. Proposals are due by December 16, 2025, at 10:00 AM CST, and interested parties must be registered in SAM and submit completed certifications. For further inquiries, contact Kurt A Ennis at kurt.ennis.4@us.af.mil or Timothy Clutter at timothy.clutter.1@us.af.mil.
    Symposium Audio-Visual Support
    Buyer not available
    The Department of Defense, specifically the 42nd Contracting Squadron, is soliciting proposals for audio-visual (A/V) support for the AFROTC Commanders' Symposium, scheduled for January 5-8, 2026, at the Double Tree by Hilton Dallas Near the Galleria. The procurement is a 100% Small Business Set-Aside, requiring one unit of A/V support to be delivered by December 12, 2025, with specific equipment and technical support outlined in the Statement of Work. This symposium is a significant professional development event for AFROTC leadership, necessitating comprehensive A/V services to facilitate effective communication and presentations. Interested vendors must submit their proposals, including a dated quote and evidence of capability, to the primary contact, A1C Alexia Lassin, at alexia.lassin@us.af.mil by the deadline.
    Commercial Lodging BPA - Peterson SFB
    Buyer not available
    The Department of Defense, through the 21st Contracting Squadron, is seeking qualified small businesses to provide commercial lodging services under a Blanket Purchase Agreement (BPA) for personnel stationed at Peterson Space Force Base in Colorado. The contractor will be responsible for supplying single and double occupancy hotel or motel rooms within ten miles of the base, ensuring compliance with specified performance standards, including security, cleanliness, and accessibility. This procurement is vital for accommodating military personnel, particularly Air Reserve Airmen, during their assignments, with the BPA set to remain open for responses until November 25, 2029. Interested vendors should contact Tiffany Harley at tiffany.harley.2@spaceforce.mil or Joseph Willard at joseph.willard@us.af.mil for further details.
    Meal Vouchers Cards service for the U.S. Embassy Brasilia, Brazil
    Buyer not available
    The U.S. Department of State is seeking proposals for the administration of a meal voucher card service for approximately 900 locally employed staff at the U.S. Embassy in Brasilia, Brazil. The contractor will be responsible for providing electronic "MARKET" and "RESTAURANT" cards, managing employee accounts, and ensuring compliance with Brazilian laws and Department of State regulations. This service is crucial for the local compensation plan and must be operational within 30 days of contract award, with a contract structure of indefinite delivery and indefinite quantity (IDIQ) for one base year and four optional years. Proposals are due by January 5, 2026, and interested parties should contact Tracy Musacchio at musacchiotl@state.gov or Paulo Figueira at FigueiraPF@state.gov for further details.
    Combined Synopsis/Solicitation for Non-Personal Commercial Lodging within a 30 miles radius from Homestead ARB, FL
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is seeking small businesses to provide non-personal commercial lodging accommodations within a 30-mile radius of Homestead Air Reserve Base (ARB), Florida. This procurement involves establishing multiple Blanket Purchase Agreements (BPAs) for single and double occupancy hotel rooms during training periods, with a focus on maintaining high-quality living conditions and compliance with specified standards. The awarded BPAs will have a performance period of up to five years, with a minimum order value of $1.00, and must adhere to General Services Administration (GSA) Per Diem rates. Interested contractors must submit a capability statement to Contract Specialist Tahj Guilford at Tahj.Guilford.2@us.af.mil by January 7, 2029, at 4:00 PM EST, to be considered for this opportunity.
    Acquisition of Hotel Accommodations in Support of VIP Visit in Madrid, Spain
    Buyer not available
    The Department of State is seeking to acquire hotel accommodations in support of a VIP visit during the NATO Summit held in Madrid, Spain, on June 29-30, 2022. The procurement involves lodging services necessary for the successful hosting of dignitaries and officials attending the summit. This opportunity underscores the importance of reliable and quality lodging arrangements for high-profile international events. Interested vendors can reach out to Stetson Sanders at SandersSA@state.gov for further details regarding the procurement process.
    Acquisition of Hotel Accommodations in Support of VIP Visit in Madrid, Spain
    Buyer not available
    The Department of State is seeking to acquire hotel accommodations in support of a VIP visit during the NATO Summit held in Madrid, Spain, on June 29-30, 2022. The procurement involves lodging services essential for accommodating dignitaries and officials attending the summit, highlighting the importance of reliable and quality accommodations for high-profile events. Interested parties can reach out to Stetson Sanders at SandersSA@state.gov for further details regarding this opportunity. The procurement falls under the PSC code V231, which pertains to travel and lodging services.
    VENUE FOR THE STMA ANNIVERSARY WEEK
    Buyer not available
    The U.S. Department of State, through the U.S. Embassy in Manila, is seeking proposals for a venue to host the STMA Anniversary Week, with the solicitation expected to be issued around the third week of June 2025. This procurement involves a firm-fixed price contract for lodging services, emphasizing the importance of providing a suitable venue for this significant event. All responsible sources are encouraged to submit quotations, and the government may award the contract based on initial offers without further discussion. Interested contractors must be registered in the System for Award Management (SAM) prior to proposal submission and can direct inquiries to Kristine Grace C. Alcantara or Michael Warren at ManilaContracting@state.gov.
    Acquisition of Hotel Accommodations in Support of VIP Visit in Madrid, Spain
    Buyer not available
    The Department of State is seeking to acquire hotel accommodations in support of a VIP visit during the NATO Summit held in Madrid, Spain, on June 29-30, 2022. The procurement involves lodging services necessary for the successful hosting of dignitaries and officials attending the summit. This opportunity underscores the importance of reliable and high-quality lodging arrangements for international events, ensuring that all participants have suitable accommodations. Interested vendors can reach out to Stetson Sanders at SandersSA@state.gov for further details regarding this contract opportunity.