SOURCES SOUGHT: IT/Audio-Visual contract opportunity at Portsmouth Naval Shipyard

Published Date
October 5th, 2023
Response Deadline
October 13th, 2023
Kittery, ME, 03904, USA
Notice Type
Sources Sought
Solicitation No.




Sources Sought: DEPT OF DEFENSE, DEPT OF THE NAVY is seeking IT/Audio-Visual consulting services for the Portsmouth Naval Shipyard in Kittery, ME. The services will support IT upgrades to the Emergency Control Center (ECC) and include a Video Processing Solution, Cloud/Server Based Video Clipping Solution, and other applicable IT solutions. The consulting services will review current IT capabilities and make recommendations for upgraded or new capabilities. Contractors must have security credentials for access to the shipyard and ECC. The final report will identify IT systems reviewed and specify recommendations for sourcing capabilities. Installation work must be scheduled between 7:00AM and 3:00PM, Monday through Friday, with a required installation due date of 11/30/2024. Interested parties should submit their company information, including CAGE Code, and references of past similar contracts or orders to Hillary Kang-Parker by 5:30pm EST on Friday, October 13, 2023. Pricing information should not be submitted at this time.


This is a Sources Sought notice published FOR MARKET RESEARCH PURPOSES ONLY in accordance with Federal Acquisition Regulation (FAR) Part 10. No solicitation is being issued at this time. The results of this market research will be used to help identify sources under NAICS Code 541512 which are capable of fulfilling the requirement below. Please do not submit price quotations at this time. The issuance of this sources sought notice does not commit the Government to issue a solicitation or ultimately award a contract or purchase order for this requirement. The Government is not liable to pay for or reimburse any companies or entities that respond to this announcement for any costs incurred for preparing responses to this notice. In accordance with FAR 15.202(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Only interested parties who meet the following criteria should respond to this sources sought notice: 1. Meets ALL specifications outlined below. 2. Anticipates availability of on-site equipment during the stated period(s) of performance. 3. Has an active CAGE Code with the System for Award Management (SAM). 4. Does not appear on the Excluded Parties List. Requirement Portsmouth Naval Shipyard (PNSY) is seeking a forward thinking company with experience in Information Technology (IT) to provide Architectural and Engineering consulting services in support of IT upgrades to the PNSY Emergency Control Center (ECC). The consulting services should identify programs and capabilities which may be used to fulfill the mission of emergency preparedness and response at (PNSY) and meet all applicable requirements: A: Video Processing Solution: A video processing solution capable of providing an optimum display of data/information during a casualty and allows emergency responders, both within and exterior to the ECC, to have a common situational understanding upon which to act. This system must be capable of receiving and projecting (audio and visual) input from various government owned classified and unclassified networks, and commercial inputs providing live television channels. The Video Processing Solution must be able to simultaneously display numerous inputs, to allow for a Common Operating Picture during emergency response. B: Cloud/Server Based Video Clipping Solution:                                                                                                                              A cloud based video clipping solution capable of recording, transcribing, and replaying live video from various sources such as television and/or internet. This solution must interface with the video processing solution to display saved video in an expeditious manner to support emergency response needs. Additionally, this solution must include the ability to search for key words or phrases using Closed Caption or other applicable method to compile media and display in an easy to understand manner. C: Other IT Solutions As Applicable: Consulting services should review current IT capabilities of the ECC and offer available solutions where capabilities not otherwise identified in this Statement Of Work could be improved, or functionality could be added to the ECC to support of their emergency response mission.                                                                                                                                                                             Site Access: Contractors providing consulting services contained in this contract shall obtain all applicable security credentials necessary to obtain access to PNSY. Additional coordination will be required for access to the ECC. Points of contact will be provided to the successful applicant following award of the contract. Parking for one vehicle may be arranged near the physical location of the ECC. Additional parking will be in accordance with existing standard shipyard policies and procedures. Final Report: A report shall be issued to the ECC identifying IT systems reviewed under this contract, and will specify any recommendations for upgraded or new capabilities that meet the requirements of the Government identified during this review. Capabilities of recommended systems or services shall include sufficient detail to aid in sourcing those capabilities following completion of the services identified in this contract. This detail must also identify if the recommended capability is proprietary in nature, or a common product offered by more than one vendor. Government Work Hours: All installation work shall be scheduled between 7:00AM and 3:00PM, Monday through Friday. No work shall be scheduled during federally observed holidays. A design solution shall be submitted as soon as possible after contact award. Required installation due date is 11/30/2024. Responses should include the following information by the notice close date and time: 1) Company Name 2) Address 3) Point of Contact 4) Email 5) Phone Number 6) CAGE Code 7) Does your firm meet The Small Business Size Standard for NAICS Code 541512 size of $34M annually? 8) Are you a manufacturer or distributor/dealer? 9) What is the typical lead time to produce and ship items after the receipt of an order? 10) References of past similar contracts or orders Please email your responses to the attention of Hillary Kang-Parker ( no later than 5:30pm EST on Friday, October 13 2023. Pricing information should NOT be submitted at this time.

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