VaNG Lodging BPA Fairfax County and Fort Belvoir Areas
ID: W912LQ25Q17WVType: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7N5 USPFO ACTIVITY VA ARNGRICHMOND, VA, 23297-0000, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/990061740c1847ed894285bddb8e45d5/view
Timeline
    Description

    The Department of Defense, specifically the Virginia National Guard (VaNG), is seeking qualified vendors to establish Blanket Purchase Agreements (BPAs) for lodging services in the Fairfax County and Fort Belvoir areas of Virginia. The procurement aims to provide single and/or double occupancy, non-smoking rooms for authorized VaNG members, with a focus on maintaining high standards of quality and safety in compliance with federal, state, and local regulations. This opportunity is particularly important for supporting the lodging needs of military personnel during training and operational activities. Interested small businesses must submit their proposals, including a completed price list and certifications, by 11:00 a.m. EDT on September 2, 2025, with a maximum BPA ceiling of $250,000 and individual call limits of $30,000. For further inquiries, vendors can contact Matthew Guyer at matthew.c.guyer.civ@army.mil or Wesley Spencer Jr. at wesley.spencerjr2.civ@army.mil.

    Point(s) of Contact
    Matthew Guyer
    matthew.c.guyer.civ@army.mil
    Wesley Spencer Jr.
    wesley.spencerjr2.civ@army.mil
    Files
    Title
    Posted
    PRICE LIST Fairfax BPA DRAFT 28JUL2025.docx
    The Virginia National Guard (VaNG) is soliciting Blanket Purchase Agreements (BPAs) with multiple hotels in the Fairfax, Virginia area for lodging services. This Request for Quotation (RFQ) W912LQ25Q17WV aims to establish pre-priced awards allowing the VaNG to place "calls" using a government Purchase Card (GPC). BPAs will be valid for up to 60 months or a maximum ceiling of $250,000, with individual calls not exceeding $30,000. Payments for calls over $10,000 will be processed through Wide Area Workflow (WAWF). The VaNG will annually solicit updated pricing from BPA holders and select the best value based on location, room availability, and pricing. The price list includes rates for single and double occupancy, noting that rooms are US Government Tax Exempt, with state and occupancy taxes added after award. Hotels must provide their business information, SAM UEI, Cage Code, and contact details for the period of October 1, 2025, through September 30, 2030.
    PWS PRS Lodging BPA Fairfax 30JUL2025.docx
    PWS PRS Lodging BPA Fairfax 30JUL2025.pdf
    This Performance Work Statement (PWS) outlines the requirements for a Blanket Purchase Agreement (BPA) to provide lodging services for the Virginia National Guard (VaNG). The contractor will furnish all necessary resources to provide single and/or double occupancy, non-smoking rooms within a ten-mile radius of Fort Belvoir, VA, or Fairfax, VA National Guard Armory. The five-year BPA aims to efficiently meet recurring and emergent lodging needs. Key requirements include adherence to Federal, State, Local, and Commercial lodging standards, provision of standard 'Midscale' hotel/motel accommodations, and maintenance of a safe, crime-free environment. The document emphasizes quality control, government quality assurance, and protection of Personally Identifiable Information (PII). It also defines key terms and acronyms, and details contractor responsibilities regarding a Contract Manager and combating human trafficking.
    Solicitation Provisions and Clauses 30JUL2025.docx
    This government file details the mandatory FAR and DFARS provisions and clauses applicable to solicitations and resulting awards, categorized by reference and full text incorporation. Key areas covered include acquisition regulations, system for award management, commercial and government entity codes, supply chain security, safeguarding covered defense information, cybersecurity compliance (NIST SP 800-171, CMMC), and prohibitions related to certain foreign business operations (Maduro Regime, Xinjiang Uyghur Autonomous Region, ByteDance). It also outlines specific instructions for offerors, contract terms, environmental compliance, government property, and various administrative requirements like whistleblower rights and antiterrorism awareness. The document further specifies procedures for the Task-Order and Delivery-Order Ombudsman, provides equivalent rates for federal hires, and details the use of Wide Area Workflow (WAWF) for electronic payment requests and receiving reports, including routing data and contact information for support.
    WAGE DETERMINATION 28JUL2025.pdf
    This document, "Register of Wage Determinations Under The Service Contract Act," outlines minimum wage requirements and fringe benefits for employees working on federal service contracts in the District of Columbia, specified Maryland counties (Charles, Prince George's), and Virginia counties (Alexandria, Arlington, Fairfax, Falls Church, Fauquier, Loudoun, Manassas, Manassas Park, Prince William, Stafford). It details hourly wage rates for various occupations, from administrative support to technical roles, and specifies that contracts entered into or renewed after January 30, 2022, must pay at least $17.75 per hour, while contracts awarded between January 1, 2015, and January 29, 2022, must pay at least $13.30 per hour (or higher if the listed wage is greater). The document also covers health and welfare benefits, vacation, and eleven paid holidays. Special provisions are included for computer employees, air traffic controllers, weather observers (night/Sunday pay), hazardous duty differentials, and uniform allowances. It also outlines the conformance process for unlisted job classifications.
    Lifecycle
    Title
    Type
    VaNG Lodging BPA Fairfax County and Fort Belvoir Areas
    Currently viewing
    Combined Synopsis/Solicitation
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