This document outlines the Terms and Conditions for Purchase Order Commercial Items & Services Under Simplified Acquisition Threshold for UT-Battelle, LLC, acting under a contract with the U.S. Department of Energy. It defines key terms like 'Government,' 'Company,' and 'Seller,' and establishes the legal framework for disputes, prioritizing federal and then Tennessee law. The document details the order of precedence for agreement inconsistencies, acknowledgment of terms, and restrictions on Seller communication with the Government. It specifies warranty and inspection requirements for goods and services, shipping terms (requiring U.S. citizen delivery drivers for DOE sites), and electrical equipment standards. Payment information, compliance with laws, and conditions for termination for convenience or default are also covered. Further sections address excusable delays, public information release restrictions, access to DOE facilities, change procedures, insurance and indemnity obligations, information technology security, gratuities, and the incorporation of various FAR and DEAR provisions by reference. Specific conditions are outlined for services performed on DOE sites, special items, visa denials, the Walsh-Healey Public Contracts Act, commercial computer software, automatic renewals, the Foreign Corrupt Practices Act, export controls, employee concerns programs, and the protection of Personally Identifiable Information (PII), including security requirements, incident reporting, and audit rights.

This document outlines supplemental terms and conditions for subcontracts and purchase orders under Prime Contract No. DE-AC05-00OR22725, managed by UT-Battelle, LLC, for Oak Ridge National Laboratory (ORNL). These flow-down clauses incorporate mandatory U.S. Government regulatory and customer obligations from ORNL's contract with the Department of Energy (DOE). The document specifies numerous FAR and DOE Acquisition Regulation (DEAR) clauses, often with applicability thresholds based on contract value, duration, or type (e.g., simplified acquisition threshold, $200,000, $7.5 million). It covers a wide range of topics, including restrictions on subcontractor sales, anti-kickback procedures, business ethics, whistleblower rights, prohibitions on certain telecommunications equipment, small business utilization, equal opportunity, veterans' and disability employment, Buy American provisions, export control, patent and copyright, and various environmental, safety, and health requirements. Specific sections address information technology, real estate, research and development, construction, service, and classified procurements, detailing unique requirements for each. Additionally, a comprehensive list of DOE Orders and Manuals is incorporated, covering areas like information security, emergency management, quality assurance, radiation protection, and safeguards. The document clarifies that in case of conflict, its clause versions take precedence, and inapplicable clauses are self-deleting. Key definitions for "Contractor," "Government," and "Contracting Officer" are provided to ensure consistent interpretation within subcontracts.

Attachment C- RFP438675 is an itemized quote for a 25kw Chiller or its domestic equivalent, specifically a HRSH250-WN-20-KS model from SMC PNEUMATICS. This document, likely part of a Request for Proposal (RFP) or a similar procurement process, details the quantity, unit price, total price, lead time, and country of origin for the chiller. The file serves as a vendor's response to a government solicitation, providing essential cost and product information for the acquisition of industrial cooling equipment.

The "Representations and Certifications – Abbreviated" document is a crucial form for offerors seeking to do business with Oak Ridge National Laboratory, particularly when government funds are involved. It requires offerors to register with SAM (System for Award Management) and maintain annual registration. The document outlines various certifications and representations an offeror must make, covering organizational type, small business status (including veteran-owned, service-disabled veteran-owned, 8(a), woman-owned, and HUBZone), export control, Buy American Act compliance, and prohibitions against child labor in listed end products. Additionally, it addresses restrictions on telecommunications and video surveillance equipment from covered foreign countries, potential conflicts of interest, and disclosures regarding payments made to influence federal transactions. The form emphasizes the legal repercussions, including fines and imprisonment, for misrepresenting a firm's status, underscoring the importance of accurate and honest disclosures to ensure fair and compliant federal contracting.

Oak Ridge National Laboratory (ORNL) has issued Request for Proposal (RFP) PR438675, inviting firm fixed price proposals for a SMC PNEUMATICS Chiller or its domestic equivalent. Proposals are due by January 15, 2026, at 4:00 PM EST, with an award based on the lowest priced, technically acceptable offer. The NAICS code is 333415 for Air-Conditioning and Warm Air Heating Equipment, and it is not a Small Business Set-Aside. Offerors must submit a firm fixed price quote with a delivery schedule, completed Representations & Certifications (BSD-CS-2260), and any exceptions to the terms and conditions. Key attachments include ORNL Terms and Conditions, Prime Contract Flowdowns, and a Bill of Materials. Questions are due by January 12, 2026, at 4:00 PM EST, and should be submitted in writing to Procurement Officer Brittanie Mack-Brewster (mackbrewstbc@ornl.gov).