This document outlines the instructions and requirements for submitting quotes in response to Request for Quotation 2026-R-021 for Palo Alto renewal. Offerors must submit a signed PRICING TABLE and, if applicable, End User License Agreements (EULA) and an ADDENDUM TO COMMERCIAL AGREEMENTS. Resellers need to provide a current OEM authorization statement. If offering telecommunications equipment or high/moderate-impact information systems, an OEM STATEMENT OF COMPLIANCE with Section 208 of the Legislative Branch Appropriations Act, 2020, is required. All documents must be emailed to Acquisitions@saa.senate.gov by 1:00 PM EST on January 14, 2026, with the correct subject line. Submission requirements include an active SAM registration, supplying products from authorized USA channels only, firm-fixed prices, and all applicable terms and conditions in full text. The Sergeant at Arms (SAA) reserves the right to reject incomplete quotations and will make one award based on the Lowest Price Technically Acceptable.

The SAA Request for Quotation (RFQ) 2026-R-021 is a pricing table for products and services requested by the U.S. Senate Office of the Sergeant at Arms (SAA). The RFQ covers a base year (1/31/2026 - 1/20/2027) and two option periods (1/31/2027 - 1/20/2028 and 1/31/2028 - 1/20/2029). The services primarily involve renewals for various Palo Alto Networks (PAN) products, including NGFW Strata Logging Service subscriptions, PA-5250 and PA-5450 Lab Unit Renewal Service Bundles, SaaS Inline subscriptions for PA-7050 and PA-5450 devices in HA pairs, Advanced Threat Prevention, Advanced WildFire, Advanced DNS Security, and Advanced URL Filtering subscriptions for PA-7050 devices. Additionally, premium support renewals for PA-5450, PA-5250, and PA-7050 for US Government accounts, as well as Panorama M-200 premium support, are included. Data Security for SaaS Applications (PAN-CASB-DS) and Focused Services Plus are also listed. All unit prices are currently listed as $0.00, indicating that offerors are expected to provide their pricing. The SAA reserves the right to reject non-compliant quotations, and prices must be valid until 3/15/2026. Offerors must specify if their quotation is Open Market or subject to a GSA Schedule/NASA SEWP/Other GWAC and provide mandatory vendor information.

The SAA Request for Quotation (RFQ) 2026-R-021 outlines a pricing table for IT products and services, including various Palo Alto Networks (PAN) subscriptions and support renewals, for the U.S. Senate Office of the Sergeant at Arms. The RFQ consists of the pricing table, instructions, submission requirements, contract clauses, and any applicable addenda. The offeror must provide a firm-fixed-price quotation in USD, valid until March 15, 2026, with shipping on an F.O.B. Destination basis to Washington, DC. The document details a base year (January 31, 2026 – January 20, 2027) and two option periods (each one year) for various PAN products and services, such as NGFW logging, SaaS inline subscriptions, Advanced Threat Prevention, WildFire, DNS Security, URL Filtering, and premium support, primarily for US Government accounts. All listed items are currently priced at $0.00, indicating a template for vendors to fill in unit and total prices. The SAA reserves the right to reject non-compliant quotations.

This document outlines the comprehensive Purchase Order Clauses for the U.S. Senate, administered by the Sergeant at Arms (SAA) Contracting Officer. It establishes a strict order of precedence for contractual documents, with Purchase Order Clauses superseding Contractor Specific Terms in case of conflict. Key provisions include compliance with Senate security regulations, SAA's right to inspect and evaluate goods and services, and specific guidelines for price adjustments, taxes, and changes to the order. Detailed invoicing and payment procedures are provided, emphasizing electronic submission and direct deposit, with the SAA not bound by vendor payment due dates or subject to the Prompt Payment Act. The clauses strictly prohibit unauthorized advertising, gratuities, and conflicts of interest. Termination for cause or convenience, excusable delays, and dispute resolution are also covered, with Contractor Specific Terms for these areas being rejected. Extensive sections are dedicated to Senate Data Protection, Privacy and Confidentiality, Cybersecurity, Data Transfer, Artificial Intelligence Training, Data Return, Incident Notification, and Personnel Security, outlining rigorous requirements for handling Senate information and personnel. The document also addresses non-applicability of certain federal laws, assignment, change in control, government and contractor indemnities, and automatic renewals, ensuring compliance with federal anti-deficiency statutes. Finally, it includes provisions for extending the term of the order and clarifies the government's right to recover for fraud and enforce warranties.

This Addendum modifies commercial agreements for the U.S. Senate, Office of the Sergeant at Arms (SAA), ensuring compliance with Federal law and Senate Procurement Regulations. Key provisions deem certain contractor terms null and void if they conflict with these regulations. Specifically, the SAA rejects terms related to unauthorized obligations (e.g., future fees, indemnification that would violate the Anti-Deficiency Act), automatic renewals, and unilateral modifications by the contractor. The document also clarifies that the SAA will not agree to clauses giving contractors control over third-party claims, audit rights over SAA systems, responsibility for taxes, or mandatory arbitration. The SAA reserves the right to terminate contracts for default or convenience and prohibits the assignment of contracts without prior approval. Furthermore, contractors must maintain confidentiality, protect SAA data after termination, and refrain from implying SAA endorsement in advertising.

The "OEM Statement of Compliance on Limitation on Telecommunications Equipment Procurement" outlines an Original Equipment Manufacturer's (OEM) declaration of compliance with Section 208 of the Legislative Branch Appropriations Act, 2020 (P.L. 116-94). This act prohibits the procurement of certain telecommunications equipment and information systems categorized as high-impact or moderate-impact, as defined by the National Institute of Standards and Technology's (NIST) Federal Information Processing Standard Publication 199. The document serves as a formal statement for certifying officers to affirm their organization's adherence to these federal regulations, ensuring that equipment and systems supplied to the government meet security and compliance standards.