Gifford Pinchot Office Trailers for Expanded Dispatch Incident Support
ID: 1240BD25Q0022Type: Sources Sought
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA-FS, CSA NORTHWEST 2Portland, OR, 972042829, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

PREFABRICATED AND PORTABLE BUILDINGS (5410)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/ce95b1d4bd0b46b0b12866cdc052f5c2/view
Timeline
    Description

    The Department of Agriculture, specifically the Forest Service, is seeking proposals for the rental of office trailers to support expanded dispatch incident operations during the 2025 fire season. The procurement requires two office trailers, one measuring 12' x 56' and the other 12' x 32', both equipped with essential amenities such as desks, chairs, lighting, and climate control, to provide functional workspaces at dispatch centers lacking sufficient office space. This initiative is crucial for ensuring operational efficiency during peak fire activity periods, with a project performance period set from June 16, 2025, to October 16, 2025. Interested vendors must submit their proposals electronically by May 29, 2025, and can direct inquiries to Michael Christiansen at michael.christiansen@usda.gov or by phone at 360-956-2433.

    Point(s) of Contact
    A Kay Steffey
    (208) 484-4622
    arlene.steffey@usda.gov
    Files
    Title
    Posted
    1240BD25Q0022 1146714-GP_OfficeTrailersIncidentSupport.pdf
    The document outlines a Request for Quotation (RFQ) for the rental of two office trailers designed to support expanded dispatch incident operations during the 2025 fire season. The solicitation emphasizes a combined synopsis/solicitation format, highlighting that proposals should be submitted in accordance with Federal Acquisition Regulation (FAR) guidelines. The required office trailers are specified with dimensions of either 12' x 56' or 12' x 32', equipped with essential amenities such as lighting, desks, chairs, and climate control. Delivery, setup, and tear-down services are also part of the procurement. The main objective is to provide a functional workspace at a dispatch center lacking sufficient office space during peak fire activity periods. The RFQ outlines evaluation factors, including technical capability, past performance, and price, and mandates that all offerors demonstrate relevant experience and compliance with technical specifications. The solicitation is aimed at full and open competition, ensuring firm-fixed price contracts will be awarded based on the most advantageous proposals. Submissions must be made electronically by a specified deadline, and offerors are advised to register on the System for Award Management (SAM) to be eligible.
    1240BD25Q0022 Amend One Responses to Questions.pdf
    The document outlines an amendment to the solicitation number 1240BD25Q0022 issued by the USDA Forest Service for the provision of office trailers for incident support. It specifies that the amendment must be acknowledged by contractors through various methods prior to the designated submission date to avoid rejection of their offers. The communication also clarifies the number of desks required per trailer, stating three offices are needed for larger trailers with a total of six desks and chairs, while indicating that restrooms and skirting are not necessary. The anticipated period of performance for this project is set from June 15, 2025, to October 15, 2025. The document serves as an essential update for prospective vendors participating in the request for proposals, ensuring clarity on the requirements and modifications to the original solicitation.
    1240BD25Q0022 Amend Two Building Size Clarification.pdf
    The document is an amendment to solicitation number 1240BD25Q0022 regarding the procurement of office trailers for expanded dispatch incident support. The amendment clarifies specifications for trailer dimensions and site conditions. It changes requirements for two Contract Line Item Numbers (CLINs): - For CLIN 1001, the specifications are updated to require a 12' x 56' trailer equipped with essential office amenities like desks, chairs, and electrical hookups. - For CLIN 2001, the requirement is changed to a 12' x 32' office trailer with similar functionalities. The amendment also revises the submission deadline for quotes to May 29, 2025, at 1700 hours PST, and stipulates that all quotes must be sent to a designated contact at the USDA. The project period of performance is set from June 16, 2025, to October 16, 2025. Additionally, other logistical details, such as delivery and setup costs, are specified. This document serves to guide contractors in understanding updated requirements and submission processes for the amended contract.
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