Q2 FY26 Dairy- FCI Loretto
ID: 15B20826Q00000004Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFAOGRAND PRAIRIE, TX, 75051, USA

NAICS

All Other Miscellaneous Food Manufacturing (311999)

PSC

FOOD, OILS AND FATS (8945)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/e4917be659f9415d9a45c39f0b1d541b/view
Timeline
    Description

    The Department of Justice, specifically the Federal Bureau of Prisons, is seeking quotations for dairy products to fulfill the Q2 FY26 requirements for the Federal Correctional Institution (FCI) Loretto in Pennsylvania. The procurement includes 12,000 units of Kosher Milk (8 oz, UHT) and 1,000 units of Nonfat Pasteurized Milk (5-gallon containers), with deliveries scheduled in 13 weekly shipments from January 5, 2026, to March 31, 2026. This acquisition is crucial for maintaining the dietary needs of the institution and is set aside for small businesses under NAICS code 311999, with a size standard of 700 employees. Interested vendors must submit their quotes electronically by December 8, 2025, at 10:00 AM EST, to Kaitlynn Riley at k1riley@bop.gov, ensuring compliance with all specified requirements, including Kosher/Halal certifications.

    Point(s) of Contact
    Kaitlynn Riley
    (469) 928-2189
    k1riley@bop.gov
    Files
    Title
    Posted
    15B20826Q00000004 Combined Synopsis Solicitation.pdf
    The Federal Bureau of Prisons, on behalf of FCI Loretto, issued Solicitation Number 15B20826Q00000004 as a Request for Quotation (RFQ) for Q2 FY26 Dairy requirements. This acquisition is set aside for small business concerns under NAICS code 311999 (700-employee size standard). FCI Loretto seeks Kosher Milk (8 oz, UHT, plant-based option, 12,000 units) and Nonfat Pasteurized Milk (5-gallon containers, 1,000 units). Deliveries will be split into 13 weekly shipments from January 5, 2026, to March 31, 2026, to FCI Loretto, PA. Quotes are due by 10:00 a.m. EST on December 8, 2025, via email to Kaitlynn Riley (k1riley@bop.gov). Bidders must quote all line items, submit Kosher/Halal certifications, and ensure quotes are valid for 30 days. Award will be a single firm-fixed-price contract based on price fairness and past performance (timeliness and order accuracy). All updates will be posted on SAM.Gov.
    15B20826Q00000004 Cover Letter.pdf
    The Federal Bureau of Prisons, on behalf of FCI Loretto, issued an RFQ (15B20826Q00000004) for Q2 FY26 Quarterly Dairy. Quotes are due by December 8, 2025, at 10:00 AM EST, submitted electronically via email to k1riley@bop.gov in Excel format. Bidders must complete specific cells in the provided Excel sheets and ensure quotes are valid for 30 days. Award criteria include price fairness and reasonableness, and a “Go/No-Go” evaluation of past performance based on delivery timeliness and order accuracy. Kosher/Halal certifications are mandatory with bids. Deliveries will be 13 weekly shipments starting January 5, 2026, until March 31, 2026, between 7:00 AM and 1:00 PM EST, F.O.B. Destination, with quantities subject to change.
    15B20826Q00000004 DAIRY QUOTE SHEET Q2FY26 LOR.xlsx
    The RFQ# 15B20826Q00000004 outlines a solicitation for dairy subsistence products, specifically Kosher Milk and Pasteurized Nonfat Milk, for FCI Loretto during Fiscal Year 2026, Quarter 2. The document details product specifications, including Ultra High Temperature (UHT) processing for Kosher milk and adherence to CID A-A-20338A for pasteurized milk. All delivered items must comply with federal, state, and local regulations, including the FD&C Act and allergen labeling requirements. The solicitation emphasizes that failure to comply with National Menu Specifications will lead to disqualification, and no specification substitutions are accepted. The total quantities for both milk types will be adjusted to the nearest case count and split into weekly deliveries. The NFSA/Chief Dietitian will make the final determination on product compliance.
    15B20826Q00000004 Delivery Schedule.pdf
    The FCI Loretto Delivery Schedule outlines requirements for the Q2 FY26 Dairy RFQ# 15B20826Q00000004, detailing 13 weekly dairy shipments from January 5 to March 31, 2026. Deliveries must occur between 7:00 am and 1:00 pm EST, excluding federal holidays, and require pre-arranged schedules with the Food Service Warehouse. Strict adherence to delivery times is mandatory; non-conformance will negatively impact the contractor's past performance. All items will be inspected and must be palletized. Perishable foods have specific temperature requirements: non-frozen perishables 34-41°F, canned goods above 34°F and not frozen, and frozen foods at 0°F or below. Certified religious diet items must bear the Kosher Symbol. The government reserves the right to adjust quantities with one week's notice. The receipt of delivery may be conditional for up to three days for examination. Non-conforming or unacceptable items must be repaired/replaced at no extra cost, or picked up by the vendor within two weeks of notification; otherwise, they will be disposed of. Failure to meet specifications or delivery schedules will affect future award decisions.
    Lifecycle
    Title
    Type
    Q2 FY26 Dairy- FCI Loretto
    Currently viewing
    Combined Synopsis/Solicitation
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