The Department of Veterans Affairs is seeking qualified contractors to develop a Boiler Plant Standard Operating Procedures Manual for the Perry Point VA Medical Center in Maryland. The contractor will be responsible for creating site-specific safety device testing procedures, Lock Out Tag Out procedures, and both normal and emergency operations procedures for high-pressure boilers, DA tanks, and condensate tanks, along with providing onsite training focused on these new SOPs. This initiative is critical for ensuring the safety and compliance of the boiler plant operations, which are essential for the facility's mission. Interested parties must submit their responses by January 15, 2026, at 2:00 PM EST, and can contact Contract Specialist Tara Davis at tara.davis4@va.gov for further information.

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The Department of Veterans Affairs is seeking sources for a contractor to create a Boiler Plant Standard Operating Procedures Manual for the Perry Point VA Medical Center. This “Sources Sought Announcement” is for market research purposes only and is not a solicitation for proposals. The contractor will be responsible for developing site-specific safety device testing procedures, Lock Out Tag Out procedures, normal and emergency operations procedures for high-pressure boilers, DA tanks, and condensate tanks. Additionally, the contractor will provide onsite hands-on training focusing on the new SOPs and related boiler plant topics, and create a compliant boiler plant policy document. Contractors must possess the necessary expertise, tools, equipment, and PPE in compliance with OSHA standards. Responses are due by January 15, 2026, at 2:00 PM EST.

Sources Sought Notice
Sources Sought Notice
Page 9 of 9
Sources Sought Notice
\*= Required Field
Sources Sought Notice
Page 1 of 9
SUBJECT\*
Boiler Plant Standard Operating Procedures Manual Creation for Perry Point
GENERAL INFORMATION
CONTRACTING OFFICE S ZIP CODE\*
25405
SOLICITATION NUMBER\*
36C24526Q0211
RESPONSE DATE/TIME/ZONE
01-15-2026 2:00pm EASTERN TIME, NEW YORK, USA
ARCHIVE
60 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE
PRODUCT SERVICE CODE\*
R499
NAICS CODE\*
541690
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs
VAMC (613)
VISN 5 Contract Satellite Office
510 Butler Avenue
Martinsburg WV 25405
POINT OF CONTACT\*
Contract Specialist
Tara Davis
tara.davis4@va.gov
304-263-0811
PLACE OF PERFORMANCE
ADDRESS
Perry Point VA Medical Center
361 Boiler House Rd.
Perry Point MD
POSTAL CODE
21902
COUNTRY
ADDITIONAL INFORMATION
AGENCY S URL
URL DESCRIPTION
AGENCY CONTACT S EMAIL ADDRESS
EMAIL DESCRIPTION
tara.davis4@va.gov
DESCRIPTION
Sources Sought Announcement: This is a SOURCES SOUGHT ANNOUNCEMENT ONLY , it is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential sources capable of providing the services described below.
Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. The Capability Statement shall be limited to 5 pages. The Government will not review generic marketing materials that do not address the information contained herein or the attached documents Responses to this notice shall include the following:
a. Company Name
b. SAM Unique Entity Identifier (UEI) & cage code which the company is registered in sam.gov and https://veterans.certify.sba.gov/
c. Company Address
d. Point of contact(s) name
e. Telephone number(s)
f. Email address(s)
g. Type of business, SDVOSB; VOSB, WOSB, small, large, etc., as appropriate:
h. Company Business Size Status and representations of your business
i. Any previous contract(s) similar or the same as the required functional capabilities in the statement of work
j. Estimated pricing
All interested parties shall respond no later than 1/15/2026 at 2:00PM EST. Submit responses or suggestions via email to tara.davis4@va.gov. Telephone responses will not be accepted. All e-mails must have as the Sources Sought Number in the subject line.
Perry Point Veterans Administration Medical Center
Boiler Program Development Package
General intention:
It is the General intention of the Perry Point VAMC Perryville, MD to services to make the following Boiler Program Development Package to assist the Perry Point VAMC in improving their boiler plant program:
Create Site Specific Safety Device Testing Procedures and Documentation on high pressure and hot water boilers.
Create Lock Out Tag Out Procedures/ Documentation on boilers, DA tank, condensate tank.
Create Normal Operations Procedures.
Create Emergency Operations Procedures.
Provide Onsite Hands-on Training on the execution of new SOPs and other boiler plant related topics. Primary training focus will be on Safety Device Testing Procedures.
Create a compliant boiler plant policy document.
The Boiler Program Development Package will be applied to the boiler plant of building 315 Boiler House Road, Perry Point VAMC, Perryville, MD.
Qualifications of Contractors:
Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910.
Summary of work & material requirements:
The following Boiler Program Development Package to assist the Perry Point VAMC in improving their boiler plant program:
Overall Boiler Plant Policy
Create Site Specific Safety Device Testing Procedures and Documentation on high pressure and hot water boilers.
Create Lock Out Tag Out Procedures/ Documentation on boilers, DA tank, condensate tank.
For High Pressure Boilers, Condensate Tank, and DA Tank
Normal Operations Procedures
Emergency Operations Procedures
For High Pressure Boilers
A Site-Specific Boiler Safety Device Testing Procedure for High Pressure Boilers
Onsite Training on the execution of the new Standard Operating Procedures and other Boiler-plant related topics.
Primary training focus will be on Safety Device Testing Procedures.
Create a compliant boiler plant policy document. Deliver to Perry Point VAMC, 315 Boiler House Road Perryville, MD 21902.
Only materials specified within this SOW are acceptable. No substitute will be acceptable nor are exclusions to this SOW permitted.
Contractor will clean up any unused or waste material at the completion of service.
Scheduling equipment downtime:
The Perry Point VAMC boiler system is considered a mission essential system. Disruption of the boiler system will be minimized by restricting equipment outages. Equipment outage schedules will be at the sole discretion of the Perry Point VAMC contracting officer or technical representative.
Perry Point VAMC Boiler Plant Equipment Inventory
Below please find a non-exhaustive list of major components located at the Perry Point Boiler Plant Facility.
Pumps:
Current Boiler Feed Water Pump
Make: Grundfos
Model: Cr15-8 a-gj-a-e-hqqe-nx2
RPM:3444
GPM: 90.3
HZ: 60
HP: 15
230V
Current Boiler Condensate Pump
Make: Grundfos
Model: Cr64-1-1 a-g-a-e-hqqe-mx2
RPM: 3457
GPM: 339
HZ: 60
HP: 10
230/460V
Current Duplex Sump Pump
Make: MYERS
Model: S50HTPC1
Volts: 115V
HP: 1/2HP
Amps: 13.0
RPM: 3450
Thermal protection: YES
Controls & Calibrations
Boiler Master control panel control board
MicroMod Automation
Model: MOD 30ML
Boilers
Boiler 1
Size: 2 Â½
Type: 1811LB-0-3X1-22
Lift: 0.477
Cap. 18484 LB/HR
Set: 125 PSI
Size: 2 Â½
Type:18LLB-0-3X1-22
Lift: 0.477
Cap.: 19148
Set: 130 PSI
Boiler 2
Type: 42KA12-170
Size/orifice: 2KA
Set pressure: 150 PSI
Cap. 14414 PPH
Type: 42KA12-170
Size/orifice: 2 Â½ L 4
Set pressure: 155 PSI
Cap: 23003 PPH
Boiler 3
Size: 2 Â½
Type: 1811LB-0-3X1-22
Lift: 0.477
Cap. 18484 LB/HR
Set: 125 PSI
Size: 2 Â½
Type:18LLB-0-3X1-22
Lift: 0.477
Cap.: 19148
Set: 130 PSI
Boiler 4
Size: 2 Â½
Type: 1811LB-0-3X1-22
Lift: 0.477
Cap. 18484 LB/HR
Set: 125 PSI
Size: 2 Â½
Type:18LLB-0-3X1-22
Lift: 0.477
Cap.: 19148
Set: 130 PSI
Gas regulators
Boiler gas valve
Make: Fisher
Model: 1098-egr
Seat: NBR
Size: 70
Max. Inlet: 100
Max. Outlet: 50
Pipe size: 3
Make: Maxon
Model: 300cma11-ba11-bb22a0
Opening seconds: 6
Max pressure: 40 PSI
Pipe size: 3

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