Automated Purchase Card Approval System
ID: APCAS-2026Type: Sources Sought
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS IMMIGRATION AND CUSTOMS ENFORCEMENTINVESTIGATIONS AND OPERATIONS SUPPORT DALLASDALLAS, TX, 75247, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/e9869cbc533d44c49cded86f6a23ad87/view
Timeline
    Description

    The Department of Homeland Security, specifically the U.S. Immigration and Customs Enforcement (ICE), is seeking proposals for an Automated Purchase Card Approval System (APCAS) to enhance its procurement processes. The system must provide an automated, paperless solution for purchase card approvals, accommodating approximately 2,600 users and managing around 7,000 transactions monthly, while ensuring compliance with DHS policies and FedRAMP security controls. This initiative aims to reduce manual processing costs, streamline audit requirements, and improve oversight and risk management within the purchase card program. Interested vendors should contact David M. Walther at david.m.walther@ice.dhs.gov or Colette Volkmer at colette.s.volkmer@ice.dhs.gov for further details, and responses to the Request for Information (RFI) are encouraged to include distinctive features and cost estimates for the proposed solutions.

    Point(s) of Contact
    David M. Walther
    david.m.walther@ice.dhs.gov
    Colette Volkmer
    colette.s.volkmer@ice.dhs.gov
    Files
    Title
    Posted
    DRAFT Statement of Work 5-15-2025.docx
    The U.S. Immigration and Customs Enforcement (ICE) Office of Acquisition Management seeks proposals for an Automated Purchase Card Approval System to streamline its procurement process. The solution should automate and digitize purchase requests, enhancing efficiency and compliance with DHS policies. It should accommodate approximately 2,600 users, manage an average of 7,000 monthly transactions, and include features like customizable forms, multi-level approval routing, document visibility, and robust reporting capabilities. Moreover, it must ensure data security, adhere to privacy requirements, and comply with FedRAMP and DHS security regulations. The contractor must provide a final approved solution within three months of the award, supported by thorough documentation and a project plan. The overall objective is to reduce manual processing costs while increasing oversight and risk management in the purchase card program, ultimately reinforcing operational integrity within ICE.
    RFI Questionaire.xlsx
    The document is a Request for Information (RFI) regarding an Automated Purchase Card Approval System (APCAS) aimed at gathering data from vendors for an efficient procurement system. It details necessary administrative information, including business types, contract vehicles, and a unique entity identifier. The RFI outlines technical requirements, emphasizing the need for a user-friendly, scalable, cloud-based product compliant with FedRamp security controls. Key functionalities include data storage for six years, ability to manage large file transfers, versatile search capabilities, permission controls, and comprehensive training offerings. Additionally, the system must integrate with existing financial services and support customizability without extra charges. The document solicits vendor responses on their solutions’ distinctive features, cost estimates for a base year and options, relevant government contracts, and FedRamp certification details. The purpose of this RFI is to conduct market research to identify suitable vendors capable of delivering the proposed solution for federal procurement needs.
    Lifecycle
    Title
    Type
    Automated Purchase Card Approval System
    Currently viewing
    Sources Sought
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