Airshow Tents and Equipment
ID: W50S7G-24-Q-0010Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7NJ USPFO ACTIVITY MOANG 139SAINT JOSEPH, MO, 64503-9307, USA

NAICS

All Other Consumer Goods Rental (532289)

PSC

LEASE OR RENTAL OF EQUIPMENT- MISCELLANEOUS (W099)

Original Source

https://sam.gov/opp/c2d01ee59ae4467e9ff0053a2a3c725d/view
Timeline
    Description

    The Department of Defense requires tents and equipment for an upcoming airshow at Rosecrans Memorial Airport, hosted by the 139 Airlift Wing. The event will take place in September 2024, with specific setup and takedown timelines.

    This procurement seeks a vendor to supply and install temporary structures, including two large tents measuring 40 x 60' each, capable of accommodating a total of 200 persons. One tent will have additional features for a buffet and bar. The government requests a comprehensive solution, including tables, chairs, and catering equipment. The contractor must ensure the tents are weighted down with concrete barriers and anchored without staking.

    Key deliverables include:

    • Delivery, installation, and removal of the tents and equipment within the specified timelines.
    • Provision of suitable tent structures, with a preferred capacity of 300 attendees per tent, ensuring structural integrity and practical layouts.
    • Equipment and furniture for a full catering setup, including tables, chairs, buffets, and bars.
    • A telehandler forklift for setup and teardown.

    Applicants for this contract should be registered in the System for Award Management database and submit their quotes by the deadline, with the lowest-priced quotation being prioritized. Technical capabilities and experience will also be evaluated.

    Incorporated FAR and DFARS provisions and clauses cover various topics, including confidentiality, trade agreements, and compensation of former DoD officials. These can be accessed electronically at https://www.acquisition.gov/.

    For clarification or questions, contact TSgt Amanda Glise or Joshua R Zachariah, whose details are provided in the listing. The submission deadline is 12:00 PM Central Time on August 5, 2024.

    Point(s) of Contact
    TSgt Amanda Glise
    (816) 236-3032
    amanda.glise@us.af.mil
    Joshua R Zachariah
    (816) 236-3379
    joshua.zachariah.2@us.af.mil
    Files
    Title
    Posted
    A2- Airshow Tents PWS.docx
    A2- Airshow Tents SOW (revised).docx
    The primary objective of this procurement is to acquire rental services for large-scale event equipment, including two 40 x 60' tents with accompanying tables and chairs for each tent, accommodating a total of 200 persons. The tents are required for an airshow hosted by the 139 Airlift Wing at Rosecrans Memorial Airport. One tent will also need four sides and additional equipment for a buffet and bar. The contractor is responsible for delivering, setting up, and tearing down the equipment according to specific timelines. The government seeks a capable vendor to ensure a successful event, with quality control measures in place and a focus on preventing organizational conflicts of interest. The rental period is specified, with installation allowed from 10:00 a.m. on September 11, 2024, and removal to be completed by 10:00 a.m. on September 16, 2024. Key evaluation criteria for selecting the contractor will include the quality and suitability of the equipment, the contractor's experience, and competitive pricing. This information forms the basis for a successful procurement process to support the event's smooth execution.
    B1- Vendor Questions and Answers.docx
    The Air Force Base's RFP aims to procure an extensive tent setup for an upcoming airshow. The primary objective is to host a large gathering, with a preferred capacity of 300 attendees per tent, focusing on structural integrity and practical interior layouts. These temporary structures will be weighted down with concrete barriers, measuring up to 80' in length or width and joined together using guttering. The tents must have doors and white vinyl sidewalls on select sides, with specific seating and dining requirements. These include rectangular tables for eight to ten people, standard plastic chairs, and two portable bars. Additionally, the base requires buffet equipment and white linens, confirming the need for a comprehensive catering setup. The contractor will need to supply a telehandler forklift and anchor the tents without staking them. Key dates and evaluation criteria are missing, but it's evident the base seeks a capable vendor to deliver a comprehensive solution ahead of the airshow.
    B8 - Combo - RFQ Amend 01.docx
    The government seeks quotes for supplying and installing tents and equipment for an airshow. The main procurement objective is to obtain these services in accordance with specified timelines. Installation must occur by noon on September 12, 2024, with removal completed by September 16, 2024. Tents and equipment must be delivered to the specified location FOB Destination. Vendors should possess the capacity to fulfill this requirement. Evaluation of quotes will primarily focus on price, with the lowest-priced quote being favored. The government reserves the right to evaluate technical aspects and conduct discussions if necessary. Offers should be submitted by August 5, 2024. A host of FAR and DFARS provisions and clauses apply, encompassing various topics from confidentiality agreements to trade agreements. Contractors must comply with these provisions, which are available electronically at https://www.acquisition.gov/.
    Lifecycle
    Title
    Type
    Airshow Tents and Equipment
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    Combined Synopsis/Solicitation
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