The document, RFQ No. 19RP3826Q0024, outlines the technical specifications for an event in Boracay, Philippines, focusing on room accommodation and a conference package. The request details requirements for 34 single occupancy deluxe/standard rooms with specific amenities like buffet breakfast, high-speed Wi-Fi, and access to fitness facilities, for four nights. It also specifies a conference package for 50 attendees over three days, including a function room, meals with dietary options, and audio-visual equipment. The venue must be within Boracay Station Zero, have a lounge area, shuttle service, and employ standard security measures. All costs are currently listed as 0.00 PHP, indicating this is a request for proposal where vendors will provide pricing for the outlined services and amenities.

The U.S. Embassy in Manila, Philippines, has issued Request for Quotation 19RP3826Q0024 for a Conference and Accommodation Package in Boracay. This RFP seeks a contractor to provide lodging and conference facilities for 44 participants for the 11th Southeast Asia Trilateral Meeting from January 25-29, 2026. The package includes 34 single-occupancy deluxe/standard rooms and a large conference room for 50 people with audio-visual equipment, refreshments, and essential supplies. Offerors must submit quotations electronically by January 7, 2026, 3:00 p.m. (Philippine local time), in English, and adhere to specific file format and size requirements. Key submission documents include SF-1449, pricing, event technical specifications, and representations and certifications. Contractors must also be registered in the System for Award Management (SAM) database prior to submission. The U.S. Government aims to award a firm fixed-price contract to the responsible company offering the lowest acceptable price, potentially without discussions. Foreign firms must submit prices and receive payment in local currency.

Amendment 0001 to Solicitation 19RP3826Q0024 for hotel accommodation and conference packages in Boracay extends the deadline for offers. Issued by the General Services Office, American Embassy Manila, this amendment moves the solicitation closing date from January 7, 2026, to January 12, 2026, at 3:00 PM. All other terms and conditions of the original solicitation, dated December 24, 2025, remain unchanged and in full effect. This modification aims to provide potential offerors with additional time to submit their proposals.