Fresh Fruit and Vegetables for Non-DoD USDA School and DOD Troops Customers in the Illinois Zone - SPE300-24-R-0029
ID: SPE300-24-R-0029Type: Presolicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE LOGISTICS AGENCYDLA TROOP SUPPORTPHILADELPHIA, PA, 19111-5096, USA

NAICS

Perishable Prepared Food Manufacturing (311991)

PSC

FRUITS AND VEGETABLES (8915)

Original Source

https://sam.gov/opp/0058e137fe8c499b995af7aebbaa69b1/view
Timeline
    Description

    The Department of Defense, through the Defense Logistics Agency (DLA) Troop Support, is soliciting proposals for the supply of fresh fruits and vegetables for both DoD troops and Non-DoD USDA school customers in the Illinois Zone under solicitation SPE300-24-R-0029. The contract will span five years, consisting of a 24-month base period followed by two 18-month tiers, with a maximum total contract value of $496,849,672.50. This procurement is critical for ensuring the availability of high-quality produce to support military and educational food programs, emphasizing compliance with stringent quality standards, including the Perishable Agricultural Commodities Act (PACA) and USDA Good Agricultural Practices (GAP). Interested vendors must submit their proposals by the specified deadlines, and for further inquiries, they can contact Kalifa Williams at kalifa.wiliams@dla.mil or Kimberly Hartzell at Kimberly.Hartzell@dla.mil.

    Point(s) of Contact
    Kalifa Williams
    (215) 737-0619
    kalifa.wiliams@dla.mil
    Kimberly Hartzell
    (215) 737-2435
    Kimberly.Hartzell@dla.mil
    Files
    Title
    Posted
    Attachment 1- Schedule of Items Illnois.xlsx
    The document is a solicitation (SPE300-24-R-0029) from the federal government, primarily targeting vendors for the supply of various fresh produce items over a 24-month contract period. It includes a detailed list of items with government item numbers, descriptions, and estimated quantities required, such as apples, bananas, broccoli, carrots, and lettuce, among other vegetables and fruits. Each item also specifies the unit of measure (e.g., cases) and weight information. Vendors are instructed to fill out pricing in designated fields while avoiding altering shaded areas of the document. The document outlines a structured process for submitting bids, including two or three-tier evaluation systems to assess the pricing and distribution of products. Overall, this solicitation emphasizes the federal government’s procurement needs for consistent supply, compliance, and pricing transparency in vendor submissions, thereby ensuring that local and state food supply demands can be efficiently met. The official guidance aims to facilitate a competitive bidding process while ensuring delivery accuracy within specified contract periods.
    Attachment 2 - Request for New Item.pdf
    The document outlines the procedure for submitting requests for new produce items as part of the Defense Logistics Agency (DLA) procurement process. It consists of a standardized form requiring specific information about each item, including details such as the vendor's item number, complete item description, form (e.g., whole, chopped), refrigeration requirements, USDA grade, and packaging details. Additionally, it requests cost breakdowns, including unit of measure and estimated monthly usage. The document emphasizes the importance of accuracy in detailing the product specifications to ensure correct stockage and distribution, serving either Central United States (CONUS) or Outside Continental United States (OCONUS) requirements. It also reminds users to copy their DLA Catalog Account Manager to expedite requests. Overall, the document facilitates the organized submission of produce item requests to enhance operational efficiency in military and government food support programs.
    Attachment 3 - Troop and School Customers IL.xlsx
    The document comprises an extensive list of units and corresponding ordering points related to military organizations, specifically highlighting various transportation, maintenance, and medical companies. It identifies numerous companies and their respective shipping and ordering points, categorized by associated facilities and home stations. The entries predominantly feature a code system that facilitates tracking and management of resources, indicating operational readiness and logistical support within the military structure. The main purpose of this document appears to be logistical coordination, providing vital information for managing military resources, including personnel and equipment. By listing these units and their identifiers, it supports efficient supply chain management essential for military operations. This inventory aligns with the context of government Requests for Proposals (RFPs), federal grants, and state/local RFPs as it reflects operational needs for support in logistical funding or procurement strategies necessary for sustaining military readiness and efficacy.
    Attachment 4 - Stores and FFAVORS Manuals.pdf
    The Subsistence Total Ordering and Receipt Electronic System (STORES) EDI Implementation Guidelines outlines the processes and requirements for electronic data interchange (EDI) communications between the Defense Logistics Agency (DLA) Troop Support and its vendors. The document is structured into three main sections: General Information, Production Procedures, and EDI Guidelines. Key topics include the testing process for EDI transactions, specifically the 832 Catalog, 850 Purchase Order, and 810 Invoice formats. Vendors must successfully test these transactions with designated DLA contacts before going live. The guidelines also emphasize timely catalog updates and address problem recovery procedures during production. Important procedural details cover transmission schedules, necessary data elements for each transaction set, contact information for testing, and requirements for catalog submissions. The document ensures compliance and efficiency in the procurement process, vital for maintaining supply continuity in military dining facilities and other operations. Overall, these guidelines are integral for enhancing communication and operational efficiency between DLA Troop Support and vendors, enabling streamlined processes through EDI technology within government procurement frameworks.
    Attachment 5 - QSMV and Quality Audits.pdf
    The document outlines the procedures for conducting Quality Systems Management Visits (QSMVs) and Produce Quality Audits by the Defense Logistics Agency (DLA) Troop Support to ensure contractors adhere to contract specifications regarding produce quality. Unannounced QSMVs can be triggered by prior unsatisfactory audit results, customer complaints, or as directed by higher authorities. During these visits, various aspects of the contractor's quality program are reviewed, including product quality, storage conditions, and compliance documentation. Produce Quality Audits assess contractors' adherence to U.S. Grade standards and contractual obligations, with audits conducted at least once per contract period. The audit process consists of sample selection and evaluation over two days, during which any discrepancies can lead to color-coded ratings indicating compliance levels. The process emphasizes customer safety and compliance with standards, with significant penalties for nonconformance, including potential contract termination. The document also mandates thorough traceability for products, ensuring effective recalls when necessary. Collectively, these measures uphold quality and safety standards crucial for DLA Troop Support's operations.
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