The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified contractors to remove and replace existing drinking fountains at the Santa Fe Indian Health Center in New Mexico. The project involves installing new Elkay ezH2O Enhanced refrigerated, filtered, stainless steel bottle-filling stations, including one bi-level ADA model and twelve single ADA models, along with providing three years' worth of OEM replacement filters for maintenance. This initiative is crucial for ensuring access to clean drinking water in a healthcare setting and aligns with the Buy Indian Act, emphasizing the procurement from eligible Small Business Indian Firms. Interested parties must respond to the sources sought notice by submitting the required documentation, including certification as a Small Business Indian Firm, by the specified deadline, with inquiries directed to Patricia P. Trujillo at patricia.trujillo@ihs.gov or by phone at 505-256-6754.

BLANK - IHS IEE Representation Form_Jan 2022_508 Compliant.pdf

The Indian Health Service (IHS) Buy Indian Act Indian Economic Enterprise Representation Form is a self-certification document for offerors responding to solicitations, sources sought, or RFIs. It requires the offeror to attest that they meet the definition of an “Indian Economic Enterprise” (IEE) as per HHSAR 326.601 at the time of offer, contract award, and throughout the contract performance period. Offerors must immediately notify the Contracting Officer if they no longer meet eligibility. Individual Contracting Officers may request documentation, and awards are subject to protest regarding eligibility. Successful offerors must also be registered with the System for Award Management (SAM). The form warns against submitting false or misleading information, which is punishable under 18 U.S.C. 1001, and false claims during performance are subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287. The representation section requires the offeror to indicate whether they meet the IEE definition with “Indian Ownership” and provides fields for the owner's name, certifying signature, print name, federally recognized tribal entity, business name, and DUNS number.

***1. PURPOSE***

The Albuquerque Area Indian Health Service (AAIHS), Santa Fe Indian Health Center (SFIHC) has a requirement to remove and replace all existing drinking fountains throughout the Santa Fe Indian Health Center with new Brand Name Elkay ezH2O Enhanced refrigerated, filtered, stainless steel bottle-filling stations. One bi-level ADA model (LZSTL8WSVRSK) will be installed at the main hospital clinic entrance. Twelve single ADA models (LZS8WSVRSK) will be installed in the other designated campus locations identified in the attached floor plan. The contractor shall also furnish three years’ worth of OEM replacement filters for all units (WaterSentry 6000 gal Model 51600C and WaterSentry 3000 gal Model 51300C, as appropriate for each model) for preventive maintenance stock., Santa Fe, New Mexico.

***2. APPLICABLE STANDARDS***

All work shall comply with the following standards:

- NFPA 70 (National Electrical Code)

- Uniform Plumbing Code (UPC)

- ADA and ICC A117.1 Accessibility Standards

- ASHRAE 18 for cooler capacity performance

- IHS Safety and Infection Control Policy for construction activities

- Manufacturer installation instructions and warranty requirements per Elkay specifications

***3. PRODUCTS AND MATERIALS***

Equipment

**3.1 Bi-Level Unit (1 each): Elkay ezH2O Enhanced Model LZSTL8WSVRSK Filtered Refrigerated Stainless.**

-8.0 GPH chilling capacity

-Hands-free sensor-activated bottle filler with LED illumination

-Vandal-resistant bubblers with push bar activation

-Built-in NSF/ANSI 42, 53, 372 & 401 filter system

-ADA compliant bi-level configuration

**3.2 Single Units (12 each): Elkay ezH2O Enhanced Model LZS8WSVRSK Filtered Refrigerated Stainless.**

-8.0 GPH chilling capacity

-Hands-free sensor activation and visual filter monitor

-Stainless finish with vandal-resistant bubbler

**3.3 Filtration System**

Filter Model 51600C (WaterSentry 6000 Gal High-Capacity)

- Used in all single-unit installations (LZS8WSVRSK).

- NSF/ANSI 42, 53, 372, and 401 certified for reduction of lead, microplastics, Class 1 particulates, cysts, and chlorine taste/odor.

- Rated for 6,000 gallons or 12 months of service life.

- High-capacity filter minimizes maintenance and replacement frequency in high-traffic areas.

Filter Model 51300C (WaterSentry 3000 Gal Standard-Capacity)

- Used in the bi-level unit installation (LZSTL8WSVRSK).

- NSF/ANSI 42, 53, 372, and 401 certified for the same contaminant reduction performance as the 51600C.

- Rated for 3,000 gallons or 12 months of service life.

- OEM filter supplied with each bi-level unit and compatible with the Elkay ezH2O Versatile Bi-Level ADA Cooler configuration.

Updated Stocking Requirement: In addition to installing filters upon installation, the contractor shall furnish an additional three (3) years’ worth of OEM replacement filters for all installed units—providing the appropriate number of Model 51600C filters for the twelve (12) single-station units and Model 51300C filters for the one (1) bi-level unit—to support preventive maintenance changeouts and facility stock.

***4. WORK REQUIREMENTS***

4.1          Pre-Installation:

Coordinate with IHS Facilities Maintenance and OEHE staff to confirm all fountain locations on-site.

 - Verify electrical and plumbing connections are available and meet manufacturer requirements.

 - Submit product data sheets and installation shop drawings for approval before procurement.

4.2          Removal and Disposal: - Disconnect and remove all existing drinking fountains and mounting hardware.

 - Cap plumbing and electrical as needed during installation phasing.

 - Dispose of all removed fixtures off-site in accordance with local and federal waste management regulations.

 - Ensure no disruption to clinical operations and maintain infection control barriers as required by PCRA  protocols.

4.3          Installation: - Install new Elkay units per manufacturer’s specifications.

- Verify proper alignment, secure wall mounting, and GFCI-protected electrical connection.

- Test for leaks, drainage function, and cooling performance.

- Program each unit’s LED filter monitor and Green Ticker™ display.

- Provide cleaning and surface sanitization after installation.

Contractor will provide all equipment, tools, and labor to accomplish duties for this project.

4.4          Warranty and Documentation:

- Provide manufacturer’s warranty documentation (5 years on refrigeration system, 1 year on electrical and water systems).

- Deliver as-built installation records showing unit locations and serial numbers.

- Supply filter inventory list with changeout schedule for three years.

**5. *DELIVERABLES***

- 1 bi-level filtered stainless unit installed (Main Hospital Entrance)

- 12 single filtered stainless units installed (various buildings per floor plan)

- 36 replacement filters (51600C and 51300C) provided for preventive maintenance stock

- Removal and off-site disposal of 13 existing fountains

- Operation and maintenance manuals and training for Facilities staff.

**6. *QUALITY ASSURANCE***

     All equipment shall be new and factory-tested. Installation work will be subject to inspection by IHS Facilities

     Maintenance and OEHE representatives. Contractor must perform final commissioning to verify system

     performance and sanitary operation.

**7. *SCHEDULE***

    Work shall be completed within 90 days of Notice to Proceed, including removal, installation, testing, and final

     acceptance.

**8. *SAFETY AND INFECTION CONTROL***

    The contractor shall adhere to IHS PCRA and infection control protocols during all installation activities within clinical

    areas. Dust barriers, negative air control, and noise management measures shall be implemented to protect patients

    and staff.

***HOURS OF OPERATION & PLACE OF DELIVERY:***

Hours of operation will be M-F from 8:00 AM to 4:30 PM.

The Contractor shall provide to the following facility:

Santa Fe Indian Health Center

Attn: Nursing Department

1700 Cerrillos Road

Santa Fe, NM  87505

***CONTRACTING OFFICER’S RESPRSENTATIVE (COR)/POINT OF CONTACT (POC)****:*

The Contractor shall verify all equipment information and coordinate delivery with the COR/ACOR as follows:

Travis Snyder, travis.snyder@ihs.gov, (505) 946-9209.

Eric Wright, eric.wrignt@ihs.gov (505) 946-9207.

***STATEMENT OF OBJECTIVES:***

* Locate eligible and qualified Small Business Indian Firms to support IHS procurement needs under ***NAICS code: 333248 – All Other Industrial Machinery Manufacturing.***
* Utilize the information received with future acquisition planning efforts and potential Buy Indian set aside.

***HOW TO RESPOND:***

This is a sources sought notice under the authority of the Buy Indian Act. The Indian Health Service (IHS) is attempting to locate qualified and eligible Small Business Indian Firms, “Native American Indian Owned and Operated businesses,” that can provide services/supplies to the Indian Health Service.  This is a request for information only, ***this is not a solicitation*.**  Responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract.  Any information submitted by respondents to this notice is strictly voluntary with no obligation or incurred cost by the government.

Provide with response –

1. E-mail response.  Shall be in a printer friendly format, Word or PDF, 8x11 page size, 5-page limit.
2. Certification as a Small Business Indian Firm. The government is ONLY interested in Small Business Indian Firms. (See attached Representative Form).
3. The government requests that interested parties respond to this notice if applicable and identify your business status to the identified NAICS code.
4. Prospective vendors shall be properly registered in SAM.gov; this includes proper registration as a Small Business Indian Firm and if eligible, registered as applicable small business certifications (e.g. HUBZone, 8(a), Service Disabled Veteran Owned, Veteran Owned, Women-Owned, Small Disadvantaged), in order for IHS to issue an award and claim procurement actions with eligible Small Business Indian Firms.
5. Provide detailed capabilities statement, website, and e-catalog as it pertains to ***333248 – All Other Industrial Machinery Manufacturing.***
6. Provide Unique Entity Identifier (UEI) created in SAM.gov registration.
7. Identify Business Size:  Small Business Indian Firm, Small Businesses or a Large Indian-Owned Firm.
8. **GSA/FSS contract holders – provide GSA/FSS/VA or other GWAC contract number, only if applicable.**

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services)

Buyer

NAICS

PSC

Set Aside

Original Source