Z2DA--Replace Auxiliary Chiller
ID: 36C24626B0004Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF246-NETWORK CONTRACTING OFFICE 6 (36C246)HAMPTON, VA, 23667, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

REPAIR OR ALTERATION OF HOSPITALS AND INFIRMARIES (Z2DA)

Original Source

https://sam.gov/workspace/contract/opp/5f533fd708574cceb41e5def8ac6b22d/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting bids for the replacement of a 120-ton auxiliary chiller and two 250 gpm pumps at Building 3 of the Fayetteville VAMC, under project number 565-24-113. The contractor will be responsible for removing the existing chiller, installing a new one of the same capacity, and ensuring integration with the existing Building Automation System, while adhering to all applicable safety and regulatory standards. This project is crucial for maintaining chilled water redundancy for the facility, ensuring continuous operation and safety for its medical services. Interested contractors, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB), must submit their bids by January 26, 2026, and can direct inquiries to Contract Specialist Michael R Proctor at Michael.Proctor2@va.gov. The estimated construction magnitude is between $250,000 and $500,000.

    Point(s) of Contact
    Michael ProctorContracting Officer
    EMAIL ONLY
    Michael.Proctor2@va.gov
    Files
    Title
    Posted
    36C24626B0004_1.docx
    The Department of Veterans Affairs (VA) has issued a presolicitation notice for Project 565-24-113,
    36C24626B0004_2.docx
    This government solicitation, 36C24626B0004, issued by the Department of Veterans Affairs, is an Invitation for Bid (IFB) for the replacement of a 120-ton auxiliary chiller and two 250 gpm pumps at Building 3 of the Fayetteville VAMC. The project, designated 565-24-113, is a Total SDVOSB Set-Aside with a construction magnitude between $250,000 and $500,000. Key dates include a site visit on December 23, 2025, questions due by January 2, 2025, and sealed bids due by January 26, 2026. Bids must be emailed to Michael.Proctor2@va.gov. A virtual bid opening is scheduled for January 27, 2026. The scope of work requires integration with the existing Building Automation System and adherence to VA master specifications and safety regulations. Offerors must provide a bid guarantee, proof of SDVOSB certification, and complete various certifications including those related to Arms Control Treaties and Buy American requirements. The document also includes wage determinations for North Carolina Statewide Heavy Dredging, outlining minimum hourly rates and benefits for various classifications, subject to Executive Orders 14026 or 13658.
    36C24626B0004.docx
    The Department of Veterans Affairs, Network Contracting Office 6, issued a Sources Sought Notice (36C24626B0004) for market research to identify qualified vendors. The project involves removing and replacing a 120-ton auxiliary chiller at Building 3 of the Fayetteville Veterans Affairs Medical Center, along with two 250 gpm pumps in an adjacent mechanical room. The scope includes installing new piping, valves, supports, controls, and integrating the new chiller with the existing Building Automation System (BAS) to ensure chilled water redundancy. The anticipated Magnitude of Construction is between $250,000 and $500,000, with a six-month period of performance. The NAICS code is 238220 ($19.0 million size standard). Responses are due by October 22, 2025, at 3:00 PM EDT, via email to Michael.Proctor2@va.gov. The notice emphasizes potential set-asides for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs), requiring compliance with specific VAAR clauses. Interested firms must provide company details, SAM registration, capabilities, bonding capacity, socio-economic size, and address specific project questions.
    Attachment 1 - M103 AHU Bldg. 3 Mech Room 20 Chilled Water 2014.pdf
    The provided file contains contact information for Eaton, specifically a phone number, fax number, and a website address (www.eaton.com/energysolutions.com). This information is typical for a business entity and would likely be found in government RFPs, federal grants, or state and local RFPs as a point of contact for inquiries, submissions, or general information related to Eaton's energy solutions offerings.
    Photo 1 - Existing Airstack Chiller at Bldg. 3.pdf
    Photo 2- Data Plate west Airstack.pdf
    Specs AuxChillBldg3.pdf
    This government file, Project No. 565-24-113, outlines the specifications for replacing the auxiliary chiller in Building 3 at the Fayetteville, NC VAMC. It details general requirements, safety protocols, and administrative procedures for contractors. Key aspects include comprehensive safety plans (Accident Prevention Plan and Activity Hazard Analyses), strict security measures for personnel, documents, and site access, and detailed guidelines for site operations, material storage, and utility management to ensure continuous Medical Center functioning. The document also covers submittal requirements for shop drawings, product data, and samples, emphasizing compliance, review processes, and contractor responsibilities for accuracy. Warranty management, testing procedures, and the provision of operating manuals and training for VA personnel are also critical components, highlighting the stringent standards for this federal government RFP to ensure project success and facility safety.
    Lifecycle
    Title
    Type
    Z2DA--Replace Auxiliary Chiller
    Solicitation
    Z2DA--Replace Auxiliary Chiller
    Presolicitation
    Z2DA--Replace Auxiliary Chiller
    Currently viewing
    Sources Sought
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