The Department of Defense, specifically the Army Contracting Command at Dugway Proving Ground, is seeking qualified vendors for a service contract focused on the preventative maintenance and repair of autoclaves and glasswashers. The contract encompasses a range of services including monthly preventative maintenance, biological validation, quarterly calibration and certification, and emergency repairs, ensuring the equipment operates consistently for biological defense testing in compliance with DoD requirements. This opportunity is particularly significant as it supports critical operations at a remote site in Utah, with a contract period that includes a base year and four option years, plus a potential six-month extension. Interested parties should submit their statements of interest by January 26, 2025, to Contract Specialist Jeremy MacDougall at jeremy.a.macdougall.civ@army.mil.

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PWS_AUTOCLAVES_GLASSWASHER_2025 MKR REV.docx

The DEVCOM Chemical Biological Center (CBC), BioTesting Division (BTD) at Dugway Proving Ground (DPG) requires a service contract for preventative maintenance and repair of eleven autoclaves and one glassware washer. This contract ensures consistent and calibrated operation, crucial for BTD's biological defense testing in accordance with DoD T&E requirements. The scope of work includes monthly preventative maintenance, monthly biological validation, quarterly calibration and certification, unlimited 24-hour emergency repair, and annual rebuilds of each autoclave. All service encounters must conclude with a passing bio-validation assay. The contract's period of performance is for a base year, four option years, and a six-month extension if needed. Contractor responsibilities also encompass non-personal services, business relations, contract and personnel administration, subcontractor management, and adherence to specific work hours and security protocols.

SOURCES SOUGHT NOTICE  
CCDC Autoclaves & Glasswasher PM&R  
W911S626QA007

THIS IS A Sources Sought Notice ONLY.  The U.S. Army, Army Contracting Command (ACC), Mission & Installation Contracting Command (MICC) – Dugway Proving Ground (DPG), UT is issuing a source sought notice as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for Biosafety Cabinet Maintenance and Certification.  The intention is to procure these services on a competitive basis.  Based on the responses to the sources sought notice, this requirement may be set aside for small business, including the socioeconomic categories, (in full or in part) or procured through full and open competition.  We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price to help support a set aside.

This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future.  This notice does not commit the U.S. Government to contract for any supply or service.  Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to the sources sought notice.  The U.S. Government will not pay for any information or administrative costs incurred in response to this notice.  Submittals will not be returned to the responder.  A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government.  However, if a competitive solicitation is released, it will be synopsized on the Governmentwide Point of Entry, https://www.sam.gov/ .  It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.  The anticipated NAICS code(s) is 811210 (Electronic and Precision Equipment Repair and Maintenance) with a corresponding size standard of $34.0 Million.

The Biological Test Division/ Combat Capabilities Development Command, (BTD/CCDC) has a requirement for preventative maintenance and repair of autoclaves and glasswashers.  We are seeking a single vendor to conduct preventative maintenance and repair of Primus, Steris, and Steelco units.  All tasks will be completed onsite at DPG.  Training in functionality is required as software and hardware are upgraded.

Special Requirements:  
DD form 254: overarching security requirements and contractor access to classified information shall be as specified in the basic DD form 254, which will be further identified in the DD form 254 for each, as required. all contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable national agency check (NAC). security: contract security classification specifications are covered in associated defense department form 254 (DD254).  However, the contractor is not required to establish and/or maintain any level of security clearance.

DPG is a remote site located approximately 90 miles southwest of Salt Lake City, Utah and 40 highway miles over a mountain pass from the nearest town with services (Tooele, Utah).  The Installation covers more than 800,000 acres, which sometimes requires the Contractor to function outdoors in isolated, high desert environments.  Contractors may be required to travel up to 150 miles one-way from Salt Lake City, UT to reach some work sites.

The attached draft Performance Work Statement (PWS) contains further details of the requirement.

In response to the sources sought, please provide:

1. Name of the firm, point of contact, phone number, email address, commercial activity/government entity (CAGE) code, Unique Entity Identifier (UEI) number, corresponding NAICS code, identify business size (large business or a small business), and if applicable, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not.  Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

3. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.  (Tailor the information requested to the requirement, e.g. lead time for implementation, proposed solution, alternative solution, security clearances, bonding requirements, etc., as applicable.)

4. Information to help determine if the requirement is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5. Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

6. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition and identify alternatives or solutions.  Also contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 210-466-3015, if you believe this action is unreasonably restricting competition.  Include the subject of the acquisition, this announcement, and the MICC POC information from the Sources Sought Notice.  Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

7. Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.

Interested parties should provide a statement of interest on company letterhead (not to exceed 20 pages in length).  Responses must be submitted no later than 1:00 PM (MST), January 26, 2025, via email Contract Specialist, Jeremy MacDougall at jeremy.a.macdougall.civ@army.mil.  All correspondence shall reference the sources sought announcement number, W911S626QA007.  Telephone inquiries will not be accepted, receipt of submissions will not be acknowledged, and no feedback will be provided to companies regarding their submissions.

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