VL Element 9200 nm wavelength, 38.1 mm diameter spiral phase plate with ZnSe Coating (No Substitutes)

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The Brookhaven Science Associates (BSA) General Terms and Conditions document outlines the contractual framework for commercial products and services at Brookhaven National Laboratory. It defines key terms like "Agreement," "BSA," and "Contractor," and establishes an order of precedence for contract documents. The document details policies on agreement acceptance, unauthorized obligations, respectful workplace conduct, and reporting environmental, safety, health, and technical concerns. It also covers critical operational aspects such as assignment, dispute resolution, excusable delays, and termination clauses for convenience or default. Payment terms, inspection rights, tax obligations, title and risk of loss, and warranties are clearly defined. Further, it addresses compliance with laws, including IPv6 for IT acquisitions, patent indemnity, royalty reporting, and procedures for suspect/counterfeit items. The document concludes with clauses on applicable law, public dissemination of contract information, executive compensation reporting, employee identification, and incorporates various Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses by reference, covering ethical conduct, security, labor standards, and sustainable acquisition practices.

Brookhaven National Laboratory (BNL) has issued Purchase Order BNL-0000472621 for specialized optical components: a VL-254 spiral phase plate made of ZnSe and a corresponding ZnSe AR coating run. The total cost is $11,058.00, with a due date of February 6, 2026. This purchase order is placed under BNL's Prime Contract with the U.S. Department of Energy and is subject to comprehensive terms and conditions, including specific quality assurance requirements (BNL-QA-101, paragraph 3.1.3). The document outlines detailed instructions for shipping (to Building 98, with packing slips and PO number referencing), invoicing (electronic submission preferred), and delivery (Monday-Friday, 8:00 AM-4:00 PM EST, with advance notice for large shipments). It also emphasizes an "ALL INCLUSIVE" price for items, covering freight and other fees, and details requirements for product recalls, suspect counterfeit parts, electrostatic discharge control, and various equipment safety standards. Suppliers must confirm receipt of the PO to Bethann Gilman.