VIPR I-BPA for Clerical Support Unit for Region 13 - National
ID: 12024B25Q7002Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA FOREST SERVICEBOISE, ID, 83705, USA

NAICS

Other Business Service Centers (including Copy Shops) (561439)

PSC

NATURAL RESOURCES/CONSERVATION- FOREST-RANGE FIRE SUPPRESSION/PRESUPPRESSION (F003)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/10a2cac5017444a1b1a2086a2d0b9add/view
Timeline
    Description

    The Department of Agriculture, specifically the USDA Forest Service, is seeking proposals for a VIPR I-BPA for Clerical Support Unit services for Region 13 on a total small business set-aside basis. The procurement aims to ensure compliance with updated federal regulations and operational guidelines, including the provision of internet connectivity and backup power sources for uninterrupted operations. The clerical support services are crucial for incident management teams, facilitating efficient documentation and communication during emergency responses. Interested vendors should direct inquiries to Jennifer Travis at jennifer.travis@usda.gov or call 970-373-7170, with proposals due in accordance with the solicitation timeline.

    Point(s) of Contact
    Jennifer Travis
    (970) 373-7170
    jennifer.travis@usda.gov
    Files
    Title
    Posted
    CSU solicitation 12024B25Q7002 Questions and Answers.pdf
    The Clerical Support Unit document provides answers to common questions regarding the operational guidelines for a federal Request for Proposals (RFP) related to clerical support services. Key topics include clarification on pricing discrepancies for color copies, document scanning costs based on pages versus complete documents, and bookbinding requirements which do not mandate covers. The document stresses that the quantity of photocopiers is a recommendation focused on meeting volume capabilities rather than a strict requirement. It also outlines that the functionalities of printers and scanners can be satisfied through multi-functional copiers, ensuring operational flexibility. Furthermore, labor regulations regarding the employment of minors are clarified, emphasizing compliance with federal and state laws. The document acknowledges the ambiguity in supply requirements during deployments, as conditions vary significantly, and includes information on the availability of past records related to the Clerical Support Unit. This summary encapsulates the essential aspects aimed at guiding potential contractors in preparing their proposals while emphasizing compliance and operational readiness in the context of government contracting.
    CSU solicitation 12024B25Q7002 Questions and Answers PART 2.pdf
    The document addresses common questions regarding the Clerical Support Unit's solicitation for vendor services, emphasizing pricing strategies and operational guidelines. It clarifies that vendors must set their daily rates based solely on their own business processes since past pricing information is not publicly available. The evaluation of bids occurs post-solicitation closure, where an independent government cost estimate informs acceptable pricing ranges. The document maintains that all vendors are required to adhere to the same pricing for consumables, despite some concerns about potential shortfalls in covering product costs. Moreover, vendors must provide their own internet connectivity, comply with labor laws, and the staffing structure generally requires one person per 24-hour shift. The text also addresses specific queries regarding document scanning charges and variations in copy pricing based on paper type and size. Overall, it underscores the government’s aim to ensure fair pricing and compliance while maintaining transparency in the procurement process.
    CSU solicitation 12024B25Q7002 Questions and Answers PART 3.pdf
    The document provides guidance regarding clerical support units (CSUs) for Incident Management Teams (IMTs) as part of federal RFP responses. It states that specialized requests outside the standard rate sheet cannot be accommodated, emphasizing the importance of adhering to the provided inventory list to streamline invoicing and operations. Clarifications on equipment stipulations reveal that while some items are recommended rather than mandatory, they still need to meet operational needs to avoid delays. OSHA compliance for workplace safety and requirements around power sources and equipment setup are addressed. Vendors must ensure that steps for unit entry meet safety standards, and a functioning generator is necessary for operation. Additionally, CSUs need to be fully equipped as specified, and any deviations may lead to demobilization from incidents if compliance is not maintained. This document aims to establish clarity and efficiency in CSU operations to optimize the support provided during incident response activities and to mitigate operational challenges for both vendors and teams.
    CSU solicitation 12024B25Q7002 Questions and Answers PART 4.docx
    The Clerical Support Unit's document addresses frequently asked questions regarding the solicitation for technology and operational requirements. It specifies that each unit must provide its own internet connectivity, a stipulation outlined in the scope of the agreement. Additionally, while a backup generator is permissible, it must ensure uninterrupted power supply for operations. Another critical point is the identification of authorized dispatch center locations for Region 5, which are limited to CA-ONCC and CA-OSCC. Any submissions proposing other locations will necessitate modifications or may face rejection. This document serves to clarify operational protocols and restrictions to ensure compliance with the solicitation's requirements, critical for the effective deployment and management of resources within the involved regions.
    CSU solicitation 12024B25Q7002 Questions and Answers PART 4.pdf
    The Clerical Support Unit's document addresses frequently asked questions regarding the solicitation for technology and operational requirements. It specifies that each unit must provide its own internet connectivity, a stipulation outlined in the scope of the agreement. Additionally, while a backup generator is permissible, it must ensure uninterrupted power supply for operations. Another critical point is the identification of authorized dispatch center locations for Region 5, which are limited to CA-ONCC and CA-OSCC. Any submissions proposing other locations will necessitate modifications or may face rejection. This document serves to clarify operational protocols and restrictions to ensure compliance with the solicitation's requirements, critical for the effective deployment and management of resources within the involved regions.
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