Mobile phone services for the U.S. Mission to France
ID: 19FR6325Q0005Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY PARISWASHINGTON, DC, 20520, USA

NAICS

Telecommunications Resellers (517121)

PSC

IT AND TELECOM - MOBILE DEVICE AS A SERVICE (DE11)

Original Source

https://sam.gov/opp/1a80560f54c14e6da93ee5817a9b7b87/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Paris, is soliciting proposals for mobile phone services to support the U.S. Mission to France. The procurement includes the provision of SIM and eSIM cards, voice and data plans, international calling, and internet access, with a focus on ensuring high-quality network coverage and secure operations. This contract will be a fixed-price agreement covering one base year and four option years, with a minimum order value of €10,000 and a maximum of €1,728,000, inclusive of VAT. Interested vendors must submit their quotations by April 22, 2025, and are required to be registered in the System for Award Management (SAM) prior to submission. For further inquiries, potential offerors can contact Stanislas Parmentier at parmentiers@state.gov or by phone at 0033143122222.

    Point(s) of Contact
    Stanislas PARMENTIER
    0033143122222
    parmentiers@state.gov
    HIBERT ANNE
    0033143122445
    hibertac@state.gov
    Files
    Title
    Posted
    19FR6325Q0005 Mobile Phone Services.pdf
    The U.S. Embassy in Paris has issued a Request for Quotations (RFQ 19FR6325Q0005) for mobile phone services. The Embassy seeks competitive quotes for these services, which include SIM and eSIM cards, voice and data plans, international calls, and internet access. The RFQ outlines that the contract will be awarded based on comparative evaluations rather than solely on price. Quotations are required by April 14, 2025, and must adhere to specific submission guidelines, including required documentation such as the SF-1449 form, pricing information, and proof of registration in the System for Award Management (SAM). The contract will cover a base year with four one-year options, totaling a minimum order of €10,000 and a maximum of €1,728,000, inclusive of VAT. The contractor will provide 24/7 customer service, ensure high-quality network coverage, and facilitate secure operations in compliance with U.S. government regulations. The document emphasizes critical elements such as detailed billing requirements, coverage expectation within France, and the provision of temporary additional services when necessary. This RFQ highlights the U.S. Government's commitment to secure and efficient communication services for its operations in France.
    Attachment D- C-SCRM Questionnaire and C-SCRM Software Producer Attestation Form.xlsx
    The document outlines completion instructions for the Cybersecurity Supply Chain Risk Management (C-SCRM) Questionnaire and Software Producer Attestation related to RFQ 19FR6325Q0005 for mobile phone services. It emphasizes the need for vendors to provide specific responses concerning their supply chain risk management practices, including identifying supply chain threats, mapping suppliers, and ensuring compliance through contracts. Additionally, the document requires software producers to attest that their products adhere to secure development practices as defined by NIST SP 800-218. Each questionnaire section solicits detailed vendor information, such as primary contact and risk management policies, while stressing that responses must be verifiable by the government. The purpose is to enhance cybersecurity and ensure compliance with federal standards, reflecting the government's commitment to managing cybersecurity risks in procurement processes.
    Attachment E- W14.pdf
    Form W-14, issued by the Department of the Treasury's Internal Revenue Service, serves as a Certificate of Foreign Contracting Party Receiving Federal Procurement Payments. The form is intended for foreign contracting parties who must provide key identifying information to the acquiring agency, including names, addresses, taxpayer ID numbers, and contract specifics. The document outlines provisions for claiming tax exemption based on international agreements or procurement regulations, requiring detailed justifications for any exemptions claimed. The user must certify their authority, the accuracy of the information, and acceptance of potential tax liabilities under Section 5000C. The completion of Form W-14 is crucial for compliance with federal procurement processes, ensuring that foreign entities properly declare their tax obligations and eligibility for exemptions, thereby facilitating international trade and government contracting while adhering to tax regulations.
    Attachment F- Billing Format Template.xlsx
    The document is a detailed vendor billing report that outlines various subscription plans and their respective usage metrics for a single vendor, identified as "Vendor 0001." Each entry lists different plans—Plan A, B, and C—with consumption figures consistently recorded as zero across all categories. The report includes repeated entries, suggesting that the data may involve multiple periods or instances where services were either ordered or planned to be utilized but ultimately resulted in no charges or consumption. This document's structure includes the vendor identification, plan types, and consumption statistics, but no financial impact is indicated due to the zero consumption figures. The lack of monetary figures suggests a potential analysis of budgetary considerations, possibly linked to government RFPs or grant applications related to these services. The overall presentation suggests an emphasis on monitoring vendor plans and expected usage, as well as ensuring alignment with budgeting or financial assessments within governmental contexts.
    QUESTIONS AND ANSWERS - RFQ 19FR6325Q0005- Mobile phone services.pdf
    The document discusses the RFQ 19FR6325Q0005 for mobile phone services, addressing specific inquiries regarding proposal submissions. It clarifies that costs associated with VIP visit coverage should not be included in proposals, as these will be negotiated separately. The request for 60 blank SIM cards is aimed at as-needed replenishment throughout the year, not maintaining a static inventory. Additionally, while the minimum requirements for service plans are outlined, proposals that include data in a voice-only plan will be accepted at no extra cost. Lastly, a simpler approach to listing international roaming contracts is endorsed, allowing vendors to outline countries not covered rather than providing exhaustive lists. This document reflects procedural clarifications vital for vendors responding to the RFP in the context of federal contracting.
    SF30-0002- 19FR6325Q0005.pdf
    The document is an amendment to a government solicitation (19FR6325Q0005) issued by the Department of State, specifically the Contracts Office at the American Embassy in Paris. The amendment, numbered 0002, extends the deadline for submitting bids from April 14, 2025, 16:00 local time to April 22, 2025, at 11:00 local time. Contractors are required to acknowledge the receipt of this amendment through specified methods to ensure their offers are considered. The amendment clarifies that all terms and conditions of the original solicitation remain unchanged, maintaining the integrity of the bidding process. This document represents a procedural update within a government procurement context, illustrating the importance of timely communication and adherence to established protocols in government contracting.
    SF30 -0001- 19FR6325Q0005 Mobile phone services.pdf
    The document pertains to Amendment 0001 of solicitation 19FR6325Q0005, related to mobile phone services, issued by the Department of State at the American Embassy in Paris. Effective April 1, 2025, the amendment updates billing requirements and certain sections of the solicitation, particularly concerning detailed invoicing and service provisions. The contractor is mandated to provide a comprehensive monthly invoice including a summary of costs, a detailed breakdown of communications, and other required elements like VAT and direct contact information for invoice inquiries. It also emphasizes compliance with contract terms and management effectiveness as essential factors in evaluating contractor performance. Furthermore, the contractor must demonstrate service quality and connectivity in France, provide evidence of licensing, and establish emergency response plans. The requirement to disclose roaming agreements and potential impacts of network upgrades is crucial for ongoing service assurances. The submission due date for offers remains unchanged at April 14, 2025. Overall, the amendment facilitates clarity on terms while ensuring robust service delivery expectations are met.
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