C1BG--EHRM Infrastructure Upgrades Construction Period Services - Northport, NY 632-22-700
ID: 36C77625R0065Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFPCAC (36C776)INDEPENDENCE, OH, 44131, USA

NAICS

Engineering Services (541330)

PSC

ARCHITECT AND ENGINEERING- CONSTRUCTION: ELECTRONIC AND COMMUNICATIONS FACILITIES (C1BG)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/9a51803a91b94e04b401bd6e68c92f77/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified architect-engineer firms to provide construction period services for the EHRM Infrastructure Upgrades project at the Northport VA Medical Center in New York. The project, with an estimated cost of $50 million, aims to modify existing design documents to support the Electronic Health Record Modernization system, including tasks such as site visits, specification reviews, and updates to infrastructure components. This initiative is crucial for enhancing healthcare facilities for veterans and ensuring compliance with updated healthcare technologies and security protocols. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must submit their qualifications using the SF 330 form by June 17, 2025, and can direct inquiries to Contract Specialist Kara Evert at kara.evert@va.gov.

    Point(s) of Contact
    Kara EvertContract Specialist
    Phone calls will not be accepted
    kara.evert@va.gov
    Files
    Title
    Posted
    AE Design SOW - EHRM Infra CPS - 5-13-25.pdf
    The Northport VA Medical Center is initiating the EHRM Infrastructure Upgrades project, which entails providing architectural and engineering (A-E) services for construction period management. The project, with an estimated cost of $50 million, focuses on modifying existing design documents to accommodate the Electronic Health Record Modernization (EHRM) system. Key tasks include site visits, specification reviews, and designing updates to infrastructure components like telecommunications and data centers. The scope of work encompasses reviewing existing drawings, addressing physical security details, and improving infection control measures. An updated cost estimate will be provided, with construction anticipated to begin in March 2026. Throughout the project, the A-E will facilitate communication between contractors and the VA and ensure compliance with various VA standards. Upon completion of construction, the A-E will also be responsible for operational commissioning of systems, confirming that functional performance aligns with design specifications. The document outlines collaboration protocols and emphasizes adherence to timelines and quality standards throughout the project lifecycle, reflecting the VA's commitment to upgrading its facilities in line with updated healthcare technologies and security protocols.
    Mod to Presol 36C77625R0065.docx
    The document details a modification to a presolicitation notice for the construction period services related to the EHRM Infrastructure Upgrades at the Northport VA Medical Center in New York. The estimated project cost is approximately $50 million, with an anticipated contract award in May 2026. The contractor will be required to provide construction period services alongside design reviews and solicitation support. Key points from the technical responses reveal that while some elements of the original design were stamped by a Professional Engineer, compliance with New York state engineering laws does not apply, as federal entities are not under state jurisdiction. The VA intends for the design modifications to be minimal, updating only for recent design alerts without a full redesign. This information reflects the VA's strategic planning for infrastructure upgrades while maintaining adherence to established guidelines, ultimately aimed at enhancing healthcare facilities for veterans. The document serves as a crucial resource for potential contractors seeking clarity on project scope and requirements.
    PPQ - Northport CPS.docx
    The VHA Program Contracting Activity Central is conducting evaluations for contractors bidding on the EHRM Infrastructure Upgrades Construction Period Services project at the Northport, NY VA Medical Center. The Past Performance Questionnaire (PPQ) seeks to assess the contractor's capability and past performance on similar projects. Contractors must provide detailed information regarding contract details, project relevance, and past service delivery standards. Evaluators are tasked with rating contractors on several criteria, including quality, schedule adherence, communication effectiveness, management capabilities, financial management, and subcontracting efficiency. The evaluators will also provide overall ratings and comments, indicating whether they would work with the contractor again. Ratings range from "Outstanding" to "Unacceptable," reflecting the contractor's level of performance relative to contractual requirements. The completed PPQ is to be returned to the contractor for submission alongside their SF 330 documents, as direct submission to VHA PCAC is prohibited. This form facilitates informed decision-making in awarding contracts, ensuring that selected contractors demonstrate proven past performance and meet the project’s technical and compliance standards.
    Request for SF 330s 36C77625R0065.docx
    The Department of Veterans Affairs is seeking submissions for Architect-Engineer (A-E) services related to the EHRM Infrastructure Upgrades project at the Northport VA Medical Center. This presolicitation notice is not a Request for Proposal but a call for standard forms (SF 330) to evaluate the qualifications of firms, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The anticipated contract will cover design review, pre-bid revisions, and support during construction. The evaluation process prioritizes experience in construction period services relevant to infrastructural upgrades, technical competence, past performance with government contracts, and professional qualifications of the project team. Firms must demonstrate their capabilities through examples of past projects and specific qualifications required for key roles in engineering and architectural design. Submissions are due by June 17, 2025, and must comply with stringent guidelines regarding formatting and content. Contact information for inquiries is provided, emphasizing the importance of adhering to submission rules to ensure consideration. This initiative underscores the VA's commitment to enhancing healthcare infrastructure, while providing opportunities for veteran-owned businesses to participate in federal contracts.
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