Hurricane Evacuation Charter Buses
ID: M0026325Q0007Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYCOMMANDING GENERALPARRIS ISLAND, SC, 29905-9001, USA

NAICS

Charter Bus Industry (485510)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: MOTOR PASSENGER (V212)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/2fa35be247434a94b15135875295b4d4/view
Timeline
    Description

    The Department of Defense, specifically the Marine Corps Recruit Depot in Parris Island, South Carolina, is soliciting proposals for a contract to provide Hurricane Evacuation Charter Buses. This contract, structured as an Indefinite Delivery Indefinite Quantity (IDIQ), aims to ensure the timely transportation of recruits during hurricane emergencies, requiring the mobilization of up to 180 buses within a 24-hour notice period. The services are crucial for maintaining safety and operational readiness during hurricane seasons, emphasizing the importance of effective evacuation protocols. Interested small businesses must submit their proposals by March 5, 2025, with inquiries accepted until February 24, 2025; for further information, contact Andrea Learn at andrea.n.learn.civ@usmc.mil or by phone at 843-228-3813.

    Point(s) of Contact
    Andrea Learn
    (843) 228-3813
    andrea.n.learn.civ@usmc.mil
    Files
    Title
    Posted
    25Q0007 HURREX.pdf
    The document is a solicitation (M0026325Q0007) from the Marine Corps Recruit Depot in Parris Island, SC, seeking offers for charter bus services and annual evacuation training, emphasizing the need for up to 180 buses to support emergency evacuations. The contractor is expected to provide transportation under specific conditions, including a 24-hour notification period and mandatory training for hurricane evacuations, which requires qualified drivers and buses on standby for an annual staged exercise. The contract is set to be awarded by March 5, 2025, with an effective performance period running from March 2025 to March 2028. This acquisition is classified as a small business set-aside, aligning with federal goals to promote small business participation in government contracts. A series of clauses and requirements outlines compliance with federal regulations, including payment procedures, labor standards, inspection and acceptance protocols, and specific prohibitions against utilizing certain materials or contractors covered under public safety regulations. The document reflects the federal government's prioritization of safety, accountability, and effective use of resources in emergency preparedness efforts.
    Combo Synopsis 25Q0007 HURREX BUS.pdf
    This document serves as a combined synopsis and solicitation for a Request for Proposal (RFP) issued by the Marine Corps Recruit Depot in Parris Island, SC. It seeks proposals for a Firm Fixed Price contract for Hurricane Evacuation Buses (HURREX) and is designated as a 100% Small Business Set-aside under NAICS code 485510. The solicitation falls under the guidelines provided in the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS). Proposals must adhere to instructions set forth in FAR Part 12, and interested vendors must submit their proposals by 5 March 2025, with questions accepted until 24 February 2025. The evaluation will prioritize price and other non-price factors, with awards granted based on the most advantageous quote. Key contacts for further inquiries include Andrea Learn and Randy Wentworth from the Marine Corps. This solicitation underscores the federal government's commitment to engaging small businesses in essential service contracts during emergencies.
    PWS - MCRDPI Hurricane Evacuation.pdf
    The document outlines a Performance Work Statement (PWS) for a Hurricane Evacuation Service contract at Marine Corps Recruit Depot (MCRD) Parris Island, effective from January 2025. The contract is designed for an Indefinite Delivery Indefinite Quantity (IDIQ) format, focusing on transportation services during hurricane seasons, facilitating the evacuation of recruits to Albany, GA, and their safe return once conditions stabilize. Key components include requirements for non-personal services, comprehensive management of contractor personnel, and operational guidelines for shuttle services involving a fleet of environmentally controlled buses. The contractor must ensure timely mobilization of up to 180 buses within a 24-hour window upon evacuation notice, maintaining communication with the government regarding storm trajectories. Safety regulations demand the presence of Drill Instructors on each bus, adherence to legal requirements for drivers and vehicles, and effective quality management through a Quality Control Plan (QCP) and a Quality Assurance Surveillance Plan (QASP). The document emphasizes the contractor's accountability for mishap reporting and vehicle maintenance while maintaining alignment with federal and state regulations. This contract aims to deliver a reliable evacuation protocol, safeguarding personnel against hurricane threats while fulfilling logistical needs efficiently.
    Lifecycle
    Title
    Type
    Hurricane Evacuation Charter Buses
    Currently viewing
    Solicitation
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