Servicing and Preventative Maintenance for Radio Frequency Doors
ID: W911QX24Q0302Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-APG ADELPHIADELPHI, MD, 20783-1197, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/4d2b6522a3e94024bd8643bae9489297/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is seeking qualified vendors to provide preventative maintenance for radio frequency doors at the DEVCOM Analysis Center's Electromagnetic Vulnerability Assessment Facility located at White Sands Missile Range, New Mexico. The contract requires a single annual maintenance visit by a qualified contractor, who will supply labor, tools, and replacement parts, ensuring that the RF doors maintain a minimum isolation of 100 decibels up to 18 GHz, in accordance with OEM specifications. This maintenance is crucial for the operational integrity of sensitive RF facilities, emphasizing the importance of security compliance and expert servicing. Interested vendors must submit their proposals by 11:59 AM EST within five business days, and can contact Shanna Dellinger at shanna.dellinger.civ@army.mil or Robert A. Edwards at robert.a.edwards147.civ@mail.mil for further information.

    Files
    Title
    Posted
    Combination Synopsis-Solicitation for Commercial Purchases (Under SAT).pdf
    The document outlines a combined synopsis/solicitation for a contract regarding the preventative maintenance of radio frequency doors, identified by Solicitation Number W911QX-24-Q-0302. This acquisition is classified under NAICS Code 811210, with a business size standard of $34 million. Suppliers are invited to submit quotes within five business days via email. The proposal requires vendors to detail their business size in relation to the NAICS code and any socio-economic categories they belong to. The evaluation criteria for proposals emphasize the lowest price technically acceptable (LPTA), focusing on price, technical acceptability, and excluding past performance evaluation due to low complexity. The place of performance is specified as the DEVCOM Analysis Center in White Sands, NM. The solicitation signifies a firm-fixed-price contract type under FAR Part 13, with no provision for contract financing. Interested offerors are expected to submit their proposals by 11:59 AM EST to the specified contract specialist. Overall, this document serves to facilitate the procurement process for maintenance services essential to operational efficiency at the designated facility, aligning with federal contracting standards.
    Evaluation Criteria (LPTA).pdf
    The document outlines the evaluation criteria for a government contract award, emphasizing a Lowest Price Technically Acceptable (LPTA) approach. The primary criteria for award include Technical Acceptability, where offers must meet specified performance characteristics and specifications outlined in the solicitation. Offerors are required to provide detailed descriptive materials to demonstrate compliance, including any proposed modifications to their products. Notably, past performance will not be considered in the evaluation due to the low complexity of the supplies being procured. Price evaluation will factor in the total proposed price, including any optional components. This solicitation highlights the important balance of cost-effectiveness and technical compliance within federal and state contract frameworks, underscoring the government's focus on ensuring responsible spending while obtaining suitable goods or services.
    PWS Door Maintenance.pdf
    The Performance Work Statement (PWS) outlines the requirement for servicing and preventative maintenance of three radio frequency (RF) doors at the DEVCOM Analysis Center's Electromagnetic Vulnerability Assessment Facility (EMVAF) located at White Sands Missile Range, New Mexico. The contract calls for a single annual visit by a qualified vendor equipped with expertise in RF facilities. The contractor is expected to supply labor, tools, replacement parts, and conduct maintenance checks according to Original Equipment Manufacturer (OEM) specifications to ensure the RF doors maintain a minimum of 100 decibels (dB) isolation up to 18 GHz. Additionally, the contractor may need to perform an emergency repair visit if any door is found inoperable. The document also stipulates security requirements for contractor personnel accessing Department of Defense (DoD) facilities, including background checks and restrictions on foreign national employment unless pre-approved. Overall, the PWS aims to maintain the operational integrity and effectiveness of critical RF facilities through expert maintenance and security compliance, highlighting the importance of safeguarding sensitive information and operations.
    Sources Sought 24Q0302.doc
    The document is a Sources Sought Notice issued by the federal government to identify potential vendors for preventative maintenance services for three radio frequency doors. It emphasizes that this notice is not a solicitation for bids but a market research initiative aimed at gathering information about industry capabilities, particularly from small and disadvantaged businesses. The notice specifies a NAICS Code of 811210 with a size standard of $34 million, encouraging participation from various classifications of small businesses, including HUBZone and SDVOSB. Interested parties must respond within five business days, providing details on their capabilities, business type, and past performance experience. The potential contract's performance location is at the DEVCOM Analysis Center in White Sands Missile Range, NM, with an estimated duration of one year. Responses should be directed to the specified contract specialist via email, excluding attachments like .zip and .exe files. This notice supports government objectives to ensure competitive bidding and transparency in procurement processes.
    Lifecycle
    Title
    Type
    Preventative Maintenance for Radio Frequency Doors
    Combined Synopsis/Solicitation
    Servicing and Preventative Maintenance for Radio Frequency Doors
    Currently viewing
    Sources Sought
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