Amendment 0001 - Combined Synopsis Solicitation - 36C78625Q50331 - Tree Maintenance and Removal at Wilmington National Cemetery -- S208
ID: QSE--36C78625Q50331Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CEMETERY ADMIN (36C786)QUANTICO, VA, 22134, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/opp/b924e7c76043473189c34ae9cce5a764/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide tree maintenance and removal services at Wilmington National Cemetery under Solicitation Number 36C78625Q50331. The project requires the pruning of fifteen trees, removal of three trees, stump grinding, and debris removal, all to be completed within 30 working days, with a Certified Arborist designated as the site manager. This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and emphasizes adherence to safety standards and respect for the cemetery's environment. Quotes are due by August 13, 2025, with a pre-quote site visit scheduled for August 5, 2025, and questions due by August 7, 2025. Interested parties should contact Contracting Officer Sarah Poole at sarah.poole1@va.gov and ensure they include a signed copy of Amendment 0001 with their quotation package.

    Point(s) of Contact
    Sarah PooleContracting Officer
    sarah.poole1@va.gov
    Files
    Title
    Posted
    Amendment 0001.pdf
    This document is Amendment 0001 to Solicitation Number 36C78625Q50331, issued by the Department of Veterans Affairs, National Cemetery Administration. The amendment's purpose is to address questions from potential offerors regarding the solicitation. Key answers include clarification that the contractor is responsible for removing and resetting headstones (with prior coordination with cemetery staff), and that the chain-link fence cannot be opened by the contractor. Additionally, a proposition to restore a declining Live Oak tree instead of removing it was rejected, as the government requires quotes to adhere strictly to the stated services in the solicitation to avoid making the offer non-responsive. Offerors are reminded to include a signed and dated copy of this amendment in their quotation package.
    Combined Synopsis Solicitation_36C78625Q50331.pdf
    This document is a combined synopsis/solicitation (RFQ) for tree removal and maintenance services at Wilmington National Cemetery, issued by the Department of Veterans Affairs. The solicitation, number 36C78625Q50331, is set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB). The scope of work includes pruning fifteen trees and removing three, along with stump grinding and debris removal, all to be completed within 30 working days. A Certified Arborist is required to serve as the site manager. Quotes are due by August 13, 2025, and will be evaluated based on the lowest price technically acceptable. Offerors must be registered with SAM.gov and the SBA's SDVOSB program. A pre-quote site visit is scheduled for August 5, 2025, and questions are due by August 7, 2025. The contract emphasizes adherence to safety standards, respect for the cemetery, and specific insurance requirements.
    Combined Synopsis Solicitation_36C78625Q50331.pdf
    This document outlines the solicitation for tree removal and maintenance services at Wilmington National Cemetery, identified by solicitation number 36C78625Q50331, issued by the Department of Veterans Affairs. The RFQ invites service-disabled veteran-owned small businesses (SDVOSB) to submit quotations by August 13, 2025. The project includes the pruning of 15 trees and removal of 3 trees, with specific care required to avoid damage to headstones and other cemetery features, emphasizing reverence for the site. Performance is expected to be completed within 30 working days after contract award, following precise guidelines established to maintain cemetery standards. A Certified Arborist must oversee the work, ensuring adherence to industry standards for tree care. The contractor is responsible for procuring all necessary equipment and labor while adhering to safety, insurance, and conduct standards within the cemetery. The document is structured in several sections, including general information, a detailed statement of work, pricing schedule, and evaluation criteria, guiding contractors on necessary qualifications and submission requirements to promote compliance and maintain the cemetery's dignified environment.
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