The Department of Veterans Affairs Strategic Acquisition Center (SAC) in Fredericksburg, VA, issued a presolicitation notice (VA-24-00017777) for battery-operated and manually operated Vacuum Erectile Devices (VED). This Request for Quote (RFQ) solicitation, under solicitation number 36C10G26Q0001, is a total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside, utilizing NAICS Code 339113 (Surgical Appliance and Supplies Manufacturing) and Product Service Code 6515 (Medical and Surgical Instruments, Equipment, and Supplies). The RFQ is anticipated to be issued to SAM in mid-November 2025 or later, with a planned five-year ordering period comprising a one-year base and four one-year option periods. The response deadline is November 14, 2025, at 3:00 PM Eastern Time. Shemika Wray is the point of contact. No telephone or email inquiries are accepted at this time.
The Department of Veterans Affairs (VA) is soliciting proposals for an Indefinite Delivery Indefinite Quantity (IDIQ) contract for Vacuum Erectile Devices (VEDs) and accessories. This solicitation, numbered 36C10G26Q0001, aims to standardize products and sources of supply to reduce costs while ensuring quality for Veterans with erectile dysfunction. The contract will have a one-year base period and four one-year option periods, with orders issued on a firm-fixed-price basis. Key requirements include FDA-approved manual and automatic VEDs with specific technical features, a one-year warranty, and replacement accessory options. Contractors must demonstrate corporate capability in inventory, supply chain management, order fulfillment, and safeguarding Protected Health Information (PHI) and Personally Identifiable Information (PII). They must also provide an uninterrupted supply, adhere to strict delivery schedules (7 business days for standard, 3 for alternate), and submit quarterly sales reports. Performance will be monitored through a Quality Assurance Surveillance Plan (QASP), with metrics for supply availability, product specifications, notification of delays, and timely reporting. The minimum guaranteed amount for the contract is $1,000.00.
The document is a comprehensive Request for Quotation (RFQ) for Vacuum Erection Devices (VEDs), including both automatic and manual versions, oversized cylinders, and replacement rings. It outlines a contract period covering a base year and four optional years, with identical item numbers for each period. The file also details various administrative and logistical specifications, such as unit of measure, delivery type (FOB Destination), and item type (MEDICAL). Furthermore, it provides extensive lists of NAICS codes, product/service codes, UNSPSC codes, SIC codes, and other descriptive values, indicating the broad categorization and detailed classification of goods and services relevant to government procurement. This structured approach ensures clarity and compliance in federal, state, and local RFP processes for medical devices.
The Pay.gov Vendor Submittal Instructions outline a four-step process for remitting fees to the VA SAC, primarily focusing on contract fees. Vendors must navigate to the Pay.gov website, search for "VA SAC," and select the "SAC Contract Fee Remittance Form." The first step, "Complete Agency Form," requires selecting a SAC Contract Number, entering a Task or Delivery Order Number (if applicable), providing company contact information, choosing the sales quarter, and inputting quarterly sales. This step differentiates between MSPV and non-MSPV sales, with specific instructions for each regarding automatic population of IFF/SLA or GSA CRF/Assisted Services SLA and total payment amounts. The second step, "Enter Payment Info," mandates payment via Automated Clearing House (ACH) using bank routing and account numbers, as credit cards or third-party payments are not accepted. The third step, "Review and Submit," involves carefully reviewing all provided information, requesting an email confirmation (highly recommended), and agreeing to the Pay.gov authorization and disclosure statement. Finally, step four, "Confirmation," provides a payment authorization confirmation. Throughout the process, vendors are advised to contact their SAC Contracting Officer or Contracting Specialist for assistance if they are uncertain about the type of fee to be remitted or encounter issues with contract numbers.
This document is a reporting template for federal government contracts, specifically for VA healthcare networks. It outlines a comprehensive list of VA facilities across various VISNs (Veterans Integrated Service Networks) and healthcare systems, including VA New England, New York/New Jersey, Pittsburgh, Capitol, Mid-Atlantic, Southeast, Sunshine, MidSouth, Great Lakes, Heartland, South Central, Heart of Texas, Rocky Mountain, Northwest, Sierra Pacific, Desert Pacific, and Midwest Health Care Networks. The template is designed for contractors to report quarterly sales data for Fiscal Year 2026, including quantity sold per line item, total quarterly quantity, total quantity of all items, total quarterly sales with and without SLA fees, anticipated SLA, and SLA received. This structured reporting ensures transparency and compliance in government contracting within the VA healthcare system.
The provided government file, titled "Vacuum Erection Device - Questions Limit 1- page," appears to be a template or a preliminary document for an RFP or a similar procurement process. Its main purpose is to solicit and organize questions from potential bidders or interested parties regarding a Vacuum Erection Device. The file's structure indicates that it is designed to receive specific questions, with designated fields for the question number and the relevant section/paragraph number within the RFP document. This suggests an intent to clarify technical specifications, requirements, or other aspects of the Vacuum Erection Device or the procurement process itself. The document emphasizes a limit of one page for these questions, aiming to streamline the inquiry process. This file serves as a crucial initial step in a government procurement cycle, ensuring that all potential vendors have a clear understanding of the project by addressing their queries systematically.
The Department of Veterans Affairs (VA) is issuing Attachment 6, a Past Performance Questionnaire (PPQ), for Request for Proposal (RFP) No. 36C10G26Q0001, titled "Vacuum Erection Device (VED)." This questionnaire is a critical component for evaluating contractor past performance in competitive service contracts. It requires references to rate contractors on overall quality, delivery, service quality, problem resolution, and personnel quality using a five-point scale. Additionally, the PPQ asks about any cure notices, terminations for default, discussions of adverse performance, and willingness to award future contracts. It also requests contract details such as the period of performance, dollar value, and a description of services. Completed questionnaires are to be sent to Shemika.Wray@va.gov and Brian.Love@va.gov. This document emphasizes the VA's commitment to thorough contractor evaluation for procurement processes.
This document, a Letter of Supply, is an attachment to a government solicitation (RFP) ensuring an uninterrupted supply of products for an awarded Indefinite Delivery Indefinite Quantity (IDIQ) contract. The manufacturer guarantees sufficient quantities for the contract's duration, provided the offeror remains in good standing and adheres to partner agreements. A key aspect is the commitment to Trade Agreements Act (TAA) compliance for all supplied products. While acknowledging the offeror's primary responsibility for TAA compliance, the manufacturer pledges cooperation, support, and immediate notification of any country of origin changes. This letter, signed by an authorized officer, is crucial for offerors to demonstrate a reliable supply chain and compliance with federal procurement regulations.
The document is an Authorized Government Distributor Letter for solicitation number 36C10G26Q0001, certifying an Offeror as an authorized distributor of a Manufacturer's Vacuum Erection Devices (VEDs) and accessories. The letter confirms the Offeror's authority to promote, distribute, sell, and offer technical assistance for these products nationwide or in specified states, including the District of Columbia, Philippines, and Puerto Rico, for the duration of the contract period if awarded. An attached list details applicable product categories and brand names. The letter must be signed by an authorized officer of the company.