Acid-free Archival Letter and Legal-Size Spacer Boards
ID: 88310325Q00013Type: Solicitation
Overview

Buyer

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONNATIONAL ARCHIVES AND RECORDS ADMINISTRATIONNARA CONTRACTING OFFICECOLLEGE PARK, MD, 20740, USA

NAICS

Stationery Product Manufacturing (322230)

PSC

OFFICE SUPPLIES (7510)

Original Source

https://sam.gov/opp/81aeab44c5cc450f90ff545a92dccd4e/view
Timeline
    Description

    The National Archives and Records Administration (NARA) is soliciting proposals for the supply of acid-free archival letter and legal-size spacer boards through a Request for Quote (RFQ) with solicitation number 88310325Q00013. The procurement aims to secure high-quality spacer boards made from corrugated paperboard, adhering to strict specifications that ensure the materials are free from harmful substances and meet archival standards, which are crucial for the preservation of historical documents. This fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract will span a base period of 12 months with four optional extensions, and proposals must be submitted by December 4, 2024, with inquiries due by November 21, 2024. Interested parties can contact Jose Lebron at Jose.lebron@nara.gov for further information.

    Point(s) of Contact
    Jose Lebron
    Jose.lebron@nara.gov
    Files
    Title
    Posted
    Attachement 3 - Box Spacer Board Delivery Locations FY25.doc
    The document outlines the Request for Quotation (RFQ) 88310325Q00013 for the procurement of acid-free letter and legal spacer boards, specifically detailing shipping destinations for deliveries to various National Archives and Records Administration (NARA) sites across the United States. It lists primary delivery locations, including addresses and specific delivery hours for each site, emphasizing that deliveries are restricted to weekdays during specified times. Notably, it provides guidance to contractors regarding delivery challenges, such as access restrictions to the loading dock at the National Archives Building in Washington, DC. The RFQ serves the purpose of facilitating the efficient shipping of archival materials crucial for preserving historical documents, thereby demonstrating the government's commitment to maintaining and organizing national records in a manner that protects their longevity and accessibility for research and public use.
    Attachment 1 - Schedule of Prices Spacer Boards 2025 FY25.docx
    The document outlines RFQ 88310325Q00013, soliciting an Indefinite Delivery Indefinite Quantity (IDIQ) contract for acid-free letter and legal-size spacer boards. It specifies requirements for multiple contract line items (CLINs) over a base year and up to four option years. Each CLIN lists the minimum and maximum quantities for letter and legal-sized spacer boards, priced on a per-unit basis. The contract spans from November 25, 2024, to November 24, 2029, with a total ceiling price designated for each period. The minimum quantity is set at 1,000 units, while the maximum can reach up to 20,000 units, providing flexibility in procurement. This solicitation reflects the government's ongoing need for archival supplies, emphasizing preservation and compliance with storage standards.
    Attachment 2 Specifications Letter and Legal Size Spacer Boards 2025 FY25.doc
    The document outlines the specifications for acid-free letter and legal-size spacer boards made from corrugated paperboard, as requested by the National Archives and Records Administration (NARA). It details construction requirements, including materials, dimensions, and assembly of the boards, emphasizing the use of specific paperboard compositions free from harmful substances. The specifications enforce strict quality assurance procedures, including testing for pH, alkaline reserve, lignin content, and more, ensuring that the products meet archival standards. Deliverables must be packaged in a way that protects the boards during shipping, and deliveries are to be conducted during standard business hours. The document serves as part of a Request for Quotation (RFQ), demonstrating the government’s commitment to preserving historical documents through the use of suitable archival materials. Compliance with packaging and quality control specifications is critical, with the contractor responsible for ensuring that all products meet specified requirements before delivery.
    ATTACHMENT 4 NARA Terms and Conditions - Spacer Bords FY25 (3) (1).docx
    The RFQ 88310325Q00013 issued by the National Archives and Records Administration (NARA) seeks procurement of acid-free letter and legal-size spacer boards. This document outlines the specific terms and conditions applicable to the contract, including roles of government specialists, delivery and packaging requirements, invoicing procedures, and compliance with record management regulations. The Contracting Officer (CO) has exclusive authority to amend the contract, while the Contracting Officer’s Representative (COR) handles technical matters and acceptance of deliveries. Invoicing must be submitted electronically via the U.S. Treasury’s Invoice Processing Platform, with detailed requirements for proper documentation. The RFQ includes clauses related to order limitations and indefinite quantities, emphasizing the timeline for first article approval testing and delivery expectations. Additionally, it stresses compliance with federal record keeping laws, mandating that contractors adhere to specified training and management protocols. Overall, the RFQ demonstrates NARA's commitment to proper procurement practices while ensuring accountability and regulatory compliance throughout the contracting process.
    RFQ 88310325Q00013 Letter and Legal Spacer Boards FY25.docx
    The National Archives and Records Administration (NARA) is soliciting proposals for the supply of acid-free archival letter and legal-size spacer boards through a Request for Quote (RFQ) with solicitation number 88310325Q00013. This is a fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract intended for a 12-month base period with four optional 12-month extensions. The government intends to award the contract based on the lowest price technically acceptable evaluation method, emphasizing the importance of compliance with various Federal Acquisition Regulation (FAR) clauses, which cover topics from trafficking in persons to equal opportunity. Proposals must be submitted by December 4, 2024, while inquiries should be directed in writing by November 21, 2024. The RFQ outlines the necessary specifications, terms, and submission procedures, indicating a comprehensive approach to procurement that ensures transparency, competitive pricing, and adherence to government contracting standards. Overall, this announcement underscores the government’s commitment to sourcing quality archival materials efficiently and responsibly.
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    Acid-free Archival Letter and Legal-Size Spacer Boards
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